Title: Program Committee Chair Training
1Program Committee Chair Training
2Training Agenda
- Conference Program
- Housekeeping items and deadlines
- Action and Information Items
- Accomplishment Report
- Cross-Committee Issue Work
3Conference Program
Click
4Key Points from the Program
- Monday, Aug. 24
- 330 PLC meeting with committee chairs and
vice-chairs - 500 Newcomer orientation
- Tuesday, Aug. 25
- 1000 Committees with Admin. Advisors
- 130 Committee report back session
- 330 Committees with Admin. Advisors
5Key Points, Continued
- Wednesday, Aug. 26
- 1030 Committees without Admin. Advisors
- 100 Cross Committee Issue Work
- 330 Committees with Admin Advisors
- Thursday, Aug. 27
- 645 am PLC meeting with both outgoing and
incoming committee representatives - 1030 Action Info items presented to ASRED AEA
6Housekeeping Your Committee Page
- Go to PLN website http//srpln.msstate.edu/
- Select Program Committees Tab
- Select your committee
7Housekeeping Committee Page
What You Will Find Officers Conference Call
Dates Membership list Listserv address 2008-09
Plan of Work Minutes Accomplishment Report
Link State Report Wiki Link (if using) Action
Info Item Templates 2009-10 Plan of Work Template
Note Site is maintained by the Southern Rural
Development Center It is the Committee Chairs
responsibility to provide updates.
8Housekeeping State Reports
- Link to State Report Wiki on Committee Page
- State Report Wiki ready for committees that
requested it - Due prior to August 26 Conference
- Chairs notify members of process for submitting
reports and whether to bring paper copies
9Housekeeping Update 2008-09 Plan of Work
- Due August 27 (end of conference)
- Select Update Current Plan of Work (DOC) from
your committee page - Update information
- E-mail updates to plnconference_at_gmail.com
10Housekeeping Create 2009 -2010 Plan of Work
- Download Plan of Work Template from your
committee page - Fill in new Plans of Work, new officers and new
PLC representatives - Due August 27 (end of conference)
- E-mail to plnconference_at_gmail.com
11Housekeeping Membership List
- Update Membership List
- Due August 27 (end of conference)
- A hard copy of list will be distributed to
Program Committee Chairs - Pass list around in committee meeting
- Return updated list to registration table
- Additional updates throughout the year email to
rachelw_at_srdc.msstate.edu
12Housekeeping Electing Officers PLC
Representatives
- Officers serve a one year term, but can move up
from one office to the next - 1862 and 1890 PLC Representatives serve a 3-year
term - New 1890/1862 PLC Reps accompany current Reps to
PLC meeting Thursday, August 27, 645 a.m.
(location to be announced)
13Action Information Items
- Due Wednesday, August 26, by 500 p.m.
- E-mail to plnconference_at_gmail.com
- Template for Action Information Items on SRPLN
Program Committee Page
14Action Item
- An action item is a proposed activity or policy
decision that the joint AEA and ASRED
administrators must approve before the committee
may proceed.
15Action Item
- Characteristics
- Concise
- Clear
- Meets one or more of the following
- Requires a commitment of resources from both 1862
and 1890 institutions - Changes established practice
- Impacts others outside of the committee
16Action Item Good Example
Commits resources
- Health Disparities Family and Consumer
Sciences - Background A regional meeting of FCS Program
Leaders Specialists is needed to - 1) provide professional development in the area
of health disparities - 2) explore opportunities for multi-state and
interdisciplinary efforts and - 3) form teams to write proposals for funding,
development or adoption of health curricula
across the region. - Action Requested Approval for a regional
meeting - Time line September 1, 2007 - August 31, 2008
Concise
Committee cannot move forward w/o approval
17Action Item Poor Example
Encourage Participation in National Meetings
Phantom Committee Background Due to the
impending success of the national eXtension
effort, faculty of state Extension organizations
have more opportunities to collaborate with
colleagues on a broader scale. Participation in
national meetings would give faculty more
opportunities to network with their counterparts
and learn of ongoing activities in which they can
partner. Extension leadership is asked to
consider supporting the increase in attendance by
faculty to national meetings that could improve
relationships and collaboration between state
organizations. Committee (s) Involved All
committees Action Needed Approval for
professional faculty/staff to attend national
meetings. Time Line 2009 and beyond.
Verbose meanders
Approval of travel is an administrator choice,
not group
Vague
18Information Item
- An information item requires no action from AEA
and ASRED and conveys interesting information
regarding current issues, proposed activities or
work conducted by the PLN committee.
19Information Item
- Characteristics
- Concise
- Relevant to both AEA and ASRED Administrators
20Information Item Good Example
Interesting to ASRED AEA
- Guidelines for Charges, Royalties, Permissions
Sponsorships - Background The region needs to establish guiding
principles. The Communications Committee will
take the lead to create the document and submit
it for review to PLC prior to October 18
conference call. - Committee Communications
- Time Line October 18, 2007
Concise
21Information Item Poor Example
- National 1862 Program Development Conference
- Background Several faculty members from land
grant institutions will attend the national
conference of 1862 professionals as an
opportunity to network with colleagues from other
states and learn of programs being developed that
may be of use in the southern region. The
meeting will be held in the beautiful state of
North Carolina at the NCSU campus in the spring.
Tours are planned to see demonstrations of
successful program development activities.
Outdoor receptions will be held each night to
enjoy the warm weather. Faculty members are
encouraged to register. - Committee Phantom
- Time Line 2009
Narrow focus
Verbose
Does not provide interesting information on
committee work
22Accomplishment Report
- Access link from committee page
- Ready now for 2009 input
- Due August 27 (end of conference)
- Ideal Length One page bulleted list
- Showcase committee accomplishments during 2009
23Logic Models ANR, 4H, FCS CRD
- ASRED/AEA Report
- Are regional level logic models useful?
- Are multi-state indicators of success useful?
- How might they be used?
- On a regional level
- On a state level
- Email to plnconference_at_gmail.com
Due at end of conference
24Cross-Committee Issues
- Purpose to encourage committees to work
together on common concerns - Issues identified by committees
- Includes internal and external concerns
- Encourage representation from each committee on
each issue.
25Cross-Committee Issues
- Internal Issues
- Human Capital
- Organizational Relevance
- Physical Resources (includes financial and
facility resources) - Technology
26Cross Committee Issues
- External Issues
- Availability of Wholesome Safe Food Supply
- Benchmarking Program Impacts
- Energy
- Health Education
- Leadership Development
- Natural Resource Base (including climate change
and water quality)
27Committee Responses
- Following the Cross Committee Discussions
- Select 3-5 issues to which the committee will
respond - Include action steps on the Committees 2009-2010
Plan of Work indicating how these will be
addressed. - 2009-2010 Plan of Work is due at the end of the
conference.
28Planning Your Committees Agenda
- Administrative Advisors Involved for
- Keynote Responses
- Logic Model Report
- Plan of Work 2009-2010
- Plan of Word 2008-2009 Update
- Cross-Committee Issue Responses
- Action Information Items
- Accomplishment Report
29Questions
30(No Transcript)