County Points Of Distribution POD

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MEMA Logistics

• Comprised of professional logisticians from
  state, National Guard and voluntary agencies
  having mission support requirements contributing
  year round.
• Planning, modeling and forecasting
• Response operations
• Extensive State Logistics Planning in
  coordination with federal, state, county and
  voluntary agencies, and our business partners is
  an ongoing process.

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Pre-Event Planning

• Scenario Planning
• Anticipating Requirements
• Logistics Staging Areas
• County, State, and Federal
• Resource and Commodity Identification
• Stand-by Contracts and Qualified Provider List
• Logistics Section Support Staff
• Mississippi Forestry Commission, Dept. Finance
  Administration
• Mississippi National Guard
• State and voluntary agency personnel
• Business Partners

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Federal Mobilization Centers

• Pre designated full time federal warehouse and
  logistics centers across the United States.
• Closest MCs are Atlanta, GA Fort Gilliam
  (Water, MREs, GENSETS, Mobile DRCs, etc.) and
  Thomasville, GA (ICE).
• Supports entire regional areas but can be shipped
  anywhere in CONUS or OCONUS.

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Natl Logistics Staging Area

• Established by FEMA within an affected state
  pre-event.
• Forward area for the staging of emergency
  resources.
• Commodities (Water, MREs, Tarps)
• Hard Assets (GENSETS, Mobile DRCs (Disaster
  Recovery Centers))
• Teams (USaR (Urban Search and Rescue), DMAT
  (Disaster Medical Assistance Teams), DMORT
  (Disaster Mortuary Affairs Teams) etc.)
• Mississippi pre identified NLSA
• NAS Meridian

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FEMA POD Training

• IS-26 Guide to Points of Distribution
• Course Overview
• This guide was developed to support the Points of
  Distribution (POD) overview video and provide an
  in depth look into the planning, operations, and
  demobilization stages of a POD mission. The
  lessons detail the staffing and procedures any
  state will need to plan for, execute, and shut
  down POD operations. The guide also includes key
  lessons such as safety, equipment, and resource
  accountability.
• http//training.fema.gov/EMIWeb/IS/IS26.asp

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State Staging Area (SSA)
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State Staging Area (SSA)

• Pre staging of resources outside of a potential
  impact areas until post event.
• Resources moved forward to County Staging Areas
  (CSA).
• Additional SSA can be opened in order to accept a
  backlog of resources.

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State Staging Area
State Staging Area (SSA)

• Location
• On or Near Major Highway. (required)
• Near Commercial or Military Airport. / Field
  (desired)
• Near rail spur / head. (desired)
• Fenced or otherwise secure area.
• Covered Area
• 50,000 square feet.
• 4 each Loading Docks minimum.
• Administrative area.
• POTS Communications available.
• Hard Stand Area
• 250,000 square feet (6 Acres)

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Base Camps
Base Camps

• NIMS Typing
• I 1000 Persons - fixed
• II 750 Persons fixed
• III 500 Persons fixed
• IV 250 Persons fixed
• V 150 Persons mobile
• VI 50 Persons mobile
• State stand by contracts
• Deployed resources
• OK cascades
• K Team

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County Staging Areas (CSA)

• The State prefers to direct ship assets to the
  County Staging Area based on the Request for
  Assistance submitted by a county.
• Municipalities must request resources through
  their County EOC.
• Counties must establish one County Staging Areas
  (CSA) and identify another area if the first CSA
  is not useable.
• CSA should not be in the parking lot of a
  commercial business.

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County Staging Areas (CSA)

• County Staging Areas (CSA) must be
  pre-identified, and capable of receiving
  resources 24-hours post event.
• The State will provide MHE and Pallet Jacks 24-36
  hours after the storm and road access is cleared.
  Equipment will be shipped to the CSA and escorted
  by county personnel or there representative to
  each POD sites capable of receiving full
  truckloads.
• All resource requests for State logistics support
  assets will be made through the State EOC to the
  Logistics Section in WEBeoc Resource Manager.

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County Staging Areas (CSA)

• The Mississippi National Guard will support the
  lower 6 counties with CSA and POD Operations. All
  other counties will work through the local Area
  Coordinators to pre identify personnel numbers to
  assist with Distribution Operations.
• Counties must not contact local Armory for
  Support!
• All requests must be submitted to the SEOC and
  forwarded to the MS NG Liaison ECO.
• A designated county representative will be
  identified to sign for accountable and consumable
  property.

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County Staging Areas (CSA)

• Transportation of Federal Commodities within FEMA
  Region IV will be on leased trailers and will be
  left on site at either the CSA or POD site
  capable of truckload usage by the state shuttle
  fleet (excluding ice). The empty trailers will be
  picked up the next day when loaded trailers are
  brought to site.
• Transportation of State commodities will be by
  leased trailers or commercial long haul.
  Commercial long haul trucks must be immediately
  off loaded at CSA or POD site. Truckloads of ice
  must be off loaded for continued support of your
  CSA or POD site for follow up delivers.

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County Management of Commodities

• Counties will off load commodities at the County
  Staging Area and release truck assets and move
  commodities with county or volunteer
  transportation assets.
• OR
• Counties with large established POD sites will
  move long haul trucks to the POD site and off
  load and release truck, including ice. (Trucks
  will not be held at the CSA)
• Have WATER on POD sites, and DISTRIBUTING within
  the FIRST 48-HOURS!
• POD sites must be pre-identified annually.
• Coordination to ensure adequate staffing by the
  MSNG or county personnel.

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CSA Requirements

• Minimum Site Requirements
• 250,000 sq. ft. (5 AC) outside storage/parking.
• 40-50,000 sq. ft. covered/inside storage if off
  loading commodities. (Optional)
• Loading dock capability. (desired)
• Telephone/communications service and fuel
  support.
• Office, computer, communications, and loading
  equipment will be required.
• One forklift and one pallet jack (minimum).
• Secure Perimeter Area

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Points Of Distribution (PODS)
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POD Training Video
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Key Points

• PODS are designed for catastrophic or near
  catastrophic events
• PODS typically operate only for the first 3-7
  days of an event.
• PODS are NEVER co-located with commercial
  businesses in operation. (supermarkets, Wal-Mart
  etc.)
• Counties are responsible for coordinating locally
  with principal retail businesses who intend to
  re-open to sell commodities to avoid site
  co-location.
• Alternative means of distribution such as mobile
  distribution must also be planned by the county.
• Support to all facilities such as shelters and
  feeding sites must also be a factor of
  distribution.

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Key Points

• Counties must pre identify all POD locations to
  MEMA before hurricane season.
• POD site locations must be confirmed with the
  SEOC at least 72 hours prior to landfall.
• Shipments of commodities directly to the county
  CSA.
• Counties must provide staffing and management of
  PODs sites in conjunction with the National
  Guard Plan.
• Counties must provide security, traffic
  management and assets (cones, barricades etc.) to
  the extent possible, or request additional assets
  through the SEOC.
• Counties must provide local communications to the
  extent possible, or request additional assets
  through the SEOC.

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County Points of Distribution (POD)

• In the immediate aftermath of an event, PODs are
  the first line of relief operations to affected
  clients.
• POD sites will be used for the purpose of
  receiving and distributing bulk emergency relief
  supplies within the first 48-96 hours after an
  event.
• Sites are to be included in the County CEMP and
  updated through MEMA Area Coordinator to MEMA
  Logistics.

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County Points of Distribution (POD)

• The average site can distribute commodities to
  1,080 1,440 cars or 3,240 4,320 persons per
  day based on models.
• 600,000 people 130 distribution points for
  daily service,
• 65 distribution points for three times per week
  service.
• Each Type I Site requires 32 workers

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State Support

• The State will push available Water and Ice to
  each county pre identified CSA within the first
  48-hours post event.
• Food, water and other commodities will be
  provided after 48-72 hours depending upon the
  assessed need of the operation.
• The State will provide at least one forklift and
  one pallet jack to each site, followed within 24
  hours, with light towers.
• The State will establish one State Staging Area
  (SSA) 24-36 hrs. pre-land fall to support county
  operations.
• Initial assets will be pushed out from State
  assets 24 36 hours based on road and weather
  conditions.

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County Responsibility

• Counties must provide traffic management assets
  (cones, barricades etc.) to the extent possible,
  or request additional assets through the SEOC.
• Counties must provide site security, traffic
  control and local communications to the extent
  possible, or request additional assets through
  the SEOC.
• Counties must provide waste management on site
  (dumpster) and Portable toilets.

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Distribution Of Commodities

• Personnel working in PODS MUST limit the quantity
  of commodities distributed to each family in the
  first 72-hour period due the limitation of
  resources.
• The State Logistics Section will push out
  available resources on day-2 with no back up
  until additional commodities arrive.
• As such, we cannot permit PODs to over distribute
  early and run out later in the day.

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POD Staffing

• Counties must assume full responsibility for POD
  staffing and management from the first day and
  forward.
• Additional staffing is dependent upon the
  pre-event arrangements made between each county
  and Mississippi National Guard.
• The State can provide assistance from the MS
  National Guard based upon available resources.

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Site Security

• Counties are responsible for assigning adequate
  law enforcement personnel to secure the site on a
  24-hour basis as well as traffic management and
  control.
• The MSNG deployed for the purpose of establishing
  a POD, will NOT perform security missions.
• Counties can request support through the SEOC.
• Private security is an option.
• Counties must also provide for two-way
  communications between the CSA/PODs and the
  county EOC.

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Selecting POD Locations

• The placement of PODS in a community must be a
  well thought out process.
• Since 2004, many major supermarket and home
  improvement chains have made a corporate
  commitment to have their stores open within the
  first 24-hours after an event.

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Selecting POD Locations

• It is counter productive to place a POD across
  the street from an open Wal-Mart, Brookshires,
  Albertsons etc. that has water, food and ice
  available for sale.
• The objective of the state is to ensure that
  resources are available to a community. This
  does not mean it has to be FREE, just
  available.
• The same goes for distributing tarps in front of
  a Home Depot or Lowes, etc.

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POD Site Assessment

• Factors
• Population base each site must serve the
  resident community in which it is located.
• Referring to the three Typed POD site plans, a
  county may require a Type I POD in a densely
  populated area, while Type II and Type III sites
  would serve outlying areas and special
  communities.
• More than one Type III site may be required in a
  given community due to the second factor.

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POD Site Assessment

• Factors
• Geography and travel distance.
• Remember it may be impossible to travel long
  distances due to debris, blocked traffic routes,
  flooding, damaged bridges.
• For this reason, multiple PODs of varying Type
  sizes, should be planned for based on known flood
  plains, bridges, canopy roads, and other factors.
  Sites should be placed on major roads that allow
  four lanes where possible since at least one lane
  must be dedicated for POD traffic in each
  direction.

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POD Site Assessment

• Factors
• Remote and special communities Dont assume the
  public will travel far from their homes to access
  resources.
• Type III PODs should be planned for small
  communities, large sub-division development
  tracks, migrant worker camps, Indian
  reservations, low income areas.
• Feeding kitchens are NEVER co-located with POD.

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POD Location List

• County POD list must be provided to MEMA
  Logistics by June 1st each year.
• The final selection of which PODs will be opened
  for a specific event must be provided no later
  than 24-hours post landfall.
• Post landfall, identified sites will be inspected
  by MSNG personnel assigned to the POD.

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Opening PODS

• POD MUST remain open for the first 72-hours due
  to the level of resources, personnel and
  equipment that must be allocated and deployed.
• After 72-hours, POD locations can be jointly
  evaluated and moved, closed or new POD
  established in the county.
• PODs take at least 24-hours to change or
  establish, so all location changes must have at
  least 36-hours advance notice.

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County Mobile Distribution

• Plan for mixed load mobile distribution to
  isolated farms and small communities, nursing
  homes, adult living facilities, the homebound and
  elderly, trailer and mobile home parks, special
  facilities (i.e. prisons).
• Agencies like American Red Cross and Salvation
  Army may conduct limited mobile distribution to
  these areas but each county must address how they
  will conduct mobile operations in advance based
  on their demographics.

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Type I County Point Of Distribution (POD)
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Type I County Point Of Distribution (POD)
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Type II County Point Of Distribution (POD)
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Type II County Point Of Distribution (POD)
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Type III County Point Of Distribution (POD)
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Type III County Point Of Distribution (POD)
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TYPE III POD
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Hours of Operation

• CSAs operate 24 hours a day
• POD's operate during daylight hours
• Public Distribution runs only during daylight
  hours for security and safety reasons.
• All re-stocking and in-bound trucks deliver from
  the CSA based on the county plan.
• Deliveries to POD should be done early.

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Bulk Calculations

• WATER
• 4 liters or 1 gal per person (3.79 liters per
  gal)
• 1 Case of 16.9 oz bottles 3 gallons
• 18,000 liters or 4,750 gal per truck
• 20 Pallets per Truck/237 gal per Pallet,
• 212 Trucks 1 Million Gal (1 Million persons)
• ICE
• 8 (1bag) per person per day
• 40,000 per Truck Load
• 20 Pallets per Truck, 2000 per Pallet, 250 8
  bags per pallet, 5,000 Bags per Truck
• 25 Trucks 1 million
• 200 Trucks 1 Million Persons
• MREs/Shelf Stable Meals
• 1 Case Shelf Stable Meals (3 meals per case) per
  person, per day
• OR . . . 2 MREs per person, per day
• 2,880 Cases per Truck Load / 34,560 Meals
• 20 Pallets per Truck Load, 144 Cases per pallet,
  12 Meals per Case

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Commodity Distribution

• Personnel MUST be instructed not to fill the
  trunk.
• Initial distribution must be limited.
• 1 Gallon of water per person per day.
• 8 pounds of ice per person, per day (1 Bag)
• 2 Emergency Food Rations (MREs, Shelf-Stable
  Meal or equivalent) per person, per day (if
  available and required).
• One 20 x 25 Tarp (if available)

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Burn Rates

• On average, the calculated distribution model for
  each commodity
• 1 truck of water (4,750 gal) 1,500
  vehicles
• 1 truck of ice (42,249 lbs) 1,666 vehicles
• 1 truck of Shelf Stable Meals 4,290
  vehicles
• 1 truck of MREs (20,976 ea) 3,624
  vehicles
• 1 truck of tarps (4,400 ea) 4,400
  vehicles
• Represents 3.17 people according to Census
  data.

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Commodity Costs
On average, the follow are estimated costs per
truckload of commodities including
transportation. 1 truck of water (4,750 gal)
8500 1 truck of ice (42,249 lbs)
8000 1 truck of MREs (21,312)
154,512 1 truck of tarps (4,400 ea)
123,200
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POD and Commodity Model

• MS Excel POD Projection Worksheet
• Forecasts the number of PODS required based on a
  projected affected population and confidence
  level of the percentage of population that will
  require commodities.
• Not always 100 due to other resources available
• Markets open
• Volunteer organization distribution etc.
• See commodity model on MEMA website under
  Logistics

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POD and Commodity Model

• MS Excel POD Projection Worksheet
• Forecasts the number of PODS required based on a
  projected affected population and confidence
  level of the percentage of population that will
  require commodities.
• Not always 100 due to other resources available
• Markets open
• Volunteer organization distribution etc.
• Put commodity model on MEMA HOME PAGE under
  Logistics

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Recap

• Pre-identify all Typed POD locations before
  hurricane season.
• Confirm locations at least 72-hours prior to
  landfall
• Shipments of commodities to the CSA and escorted
  to POD sites capable of truckload capacity.
• Counties must be able to assume staffing and
  identify support requirements with the MSNG
  Operations Plan.
• Counties must provide security and traffic
  management.
• Counties must provide local communications.

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POD Equipment Recap

• State Responsibility
• Forklift Per Type III site
• Pallet Jack Per Type III site
• Light Set
• Mississippi National Guard
• 2 Way Radio communication on site
• Reflective vest for MSNG personnel
• County Responsibility
• Security/traffic control
• Dumpster
• Portable toilets
• Tents

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Questions?