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Parliamentary Procedure Basics

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Secretary keeps track of the motions and records the ones that pass. ... Adjourn the meeting. Question of Privilege. Orders of the day. Rise to Point of Order ... – PowerPoint PPT presentation

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Title: Parliamentary Procedure Basics


1
Parliamentary Procedure - Basics
  • Glenn Walker, DTM

2
Agenda
  • Principles
  • Players
  • Making a Motion
  • The Basic Motions
  • Other Types of Motions
  • Wrap Up and Questions

3
Principles
  • Justice and courtesy to all
  • Do only one thing at a time
  • The majority rules
  • The minority has the right to be heard.

4
Players
  • Chairman oversees the conduct of the meeting.
  • Secretary keeps track of the motions and
    records the ones that pass.
  • Participant usually someone with voting rights.
    But others can participate, if invited.
  • Mover a participant with voting privileges who
    makes a motion.
  • Second another participant with voting
    privileges that agrees a motion has merit to be
    discussed.

5
Making A Motion
  • Usually, the mover must be recognized by the
    Chairman.
  • Mover states their motion.
  • Chairman asks for a second.
  • Chairman restates the motion and opens discussion
  • Mover given first opportunity followed by second.
  • Chair ensures balanced discussion.
  • Chair conducts a vote by asking for all those in
    favor and all those opposed.

6
Main Motion
  • Most often used motion.
  • Used to place a matter on the floor for
    discussion.
  • Requires A second
  • Is open to discussion
  • Requires a simple majority vote.

7
Main Motion - Example
  • I move that the club spend up to 50 to procure a
    new lectern.
  • I move that the all members who arrive late be
    fined 1.

8
Amendments
  • Second most used form of motion.
  • Used to make changes to a motion being discussed.
    It must be germane.
  • Just like a motion it must be made, seconded,
    discussed and voted on before discussion of the
    item it interrupted can continue.
  • Basic formats include
  • to add words
  • to delete words
  • to substitute words
  • Only two active amendments are allowed at any
    time.

9
Amendments - Examples
  • I move to amend the motion by adding the words
    by the time of our next business meeting.
  • I move to amend the motion by deleting the word
    red that appears before wagon.
  • I move to amend the motion by substituting the
    word dragon for horse.

10
The Hierarchy of Motions
11
Subsidiary Motions
  • Motions that deal directly with the matter
    currently on the floor for discussion.
  • An amendment is one type of subsidiary motion.
  • Others Include
  • Refer
  • Postpone to a certain time
  • Limit Debate
  • Lay on the table
  • Take from the table

12
Incidental Motions
  • Motions that may or may not deal directly with
    the matter currently on the floor for discussion.
  • Includes
  • Objection to consideration
  • Withdrawal of a motion
  • Suspend the rules
  • Appeal a decision of the chair

13
Privileged Motions
  • Motions that do not relate to the motion on the
    floor, but deal with important procedural matters
    that must be dealt with immediately.
  • Includes
  • Fix time of next meeting
  • Adjourn the meeting
  • Question of Privilege
  • Orders of the day
  • Rise to Point of Order

14
Summary
  • Remember the principles.
  • Learn the rules.
  • Roberts Rules of Order, Newly Revised, 10th
    Edition, Henry M. Robert III et al, Pegasus
    Publishing
  • Roberts Rules of Order Simplified and Applied,
    Robert McConnell Productions, a Websters New
    World book.
  • Practice!
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