WebTime Entry Training for WorkStudy Students

1
WebTime Entry Training for Work-Study Students

• _______________________________

2
WebTime Entry Training Objectives
_______________________________

• Provide an overview of the new system and
  benefits
• Demonstration
• How to
• Login
• Report hours worked for current period
• View time history

3
Why WebTime Entry?
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• WebTime is convenient and efficient
• Maximizes time processing accuracy
• Allows you to report hours from any computer
• Allows your supervisor to review and approve your
  hours from any computer
• Enables your supervisor to notify you if changes
  need to be made to your hours
• Allows you and your supervisor to review time
  history

4
Accessing WebTime Entry
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• Access WebTime Entry by logging into TheSIS.
• Need help logging into TheSIS?
• You can retrieve your password by clicking
  Whats my password? on the TheSIS Main Menu
• Or contact the IT helpdesk (helpdesk_at_bsc.edu or
  X3033) for assistance

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A word of CAUTION
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• Please do not check the electronic signature
  until your timesheet is complete and ready for
  your supervisors approval.
• Once electronic signature is checked, you will
  be unable to add hours or make changes to your
  timesheet.

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How to Enter Hours
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How to Enter Hours
______________________________
Select Log in Enter your TheSIS username and
password. Select Employees (NOT Student)
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How to Enter Hours
_______________________________
Welcome M. Student
Select Time Entry
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How to Enter Hours
_______________________________
Welcome M. Student
Cut-OffDate
Select the Check Box by the pay period for which
hours are to be entered. Select Submit Note
If you have more than one position, you will need
to select the appropriate position from the list.
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How to Enter Hours
_______________________________
Cut-Off Date

• Find appropriate date and enter total Hours
  Worked daily.
• You will not need to enter Annual Leave Hours,
  Sick Hours, Other Time Hours, Other Time Types,
  Shift Hours, Shift Type, or Insert Line. Please,
  ignore these columns. If you enter information in
  these columns, you will receive an error message.
  

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How to Enter Hours
_______________________________
Click Submit to save the hours entered each day
without marking the timesheet as complete. You
can return to this form to enter more hours or
make changes.
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Signing Your Timesheet
_______________________________
Once all hours have been entered, reviewed for
accuracy at the end of the month, select the
electronic signature Check Box and then select
Submit. An automated e-mail will be sent to
your supervisor when you sign your timesheet
notifying him/her your hours are ready for
approval.
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Signing Your Timesheet
_______________________________

• You must enter your electronic signature by the
  Complete By Date/Time.
• The Complete By Date/Time is 1200 noon on the
  first day of the following month.
• This deadline applies to both weekdays and
  weekends.

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Time Entry Confirmation form
_______________________________
If you do NOT mark the electronic signature
Check Box, the confirmation will specify that the
time entry status is not complete. It will
verify any entries during the pay period. If you
mark the electronic signature Check Box, the
confirmation will specify that the time entry
status is completed. You cannot re-enter the
timesheet for this pay period.
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E-mail Notifications
_______________________________

• Your supervisor will receive an automated e-mail
  when you electronically sign your timesheet
  notifying him/her your hours are ready for
  approval.
• You will receive an automated e-mail when your
  supervisor approves your hours.
• You will receive a personalized e-mail if your
  supervisor rejects your hours with instructions
  for you to make corrections.

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WebTime Entry Best Practices
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• Enter your hours worked on a daily basis
• Enter your hours and electronically sign your
  timesheet at the end of your last shift each
  month (This should always be before the Complete
  By Date/Time- 1200 noon on the first day of the
  following month)
• Use OWA calendar reminders for important dates
  (i.e. Complete by Date/Time)
• If you receive an e-mail that your hours have
  been rejected, make the corrections your
  supervisor requests and electronically sign the
  revised timesheet (This must be done before the
  Complete By Date/Time)
• Contact your supervisor for assistance as needed

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How to View Time History
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How to View Time History
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Select Time History
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How to View Time History
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Select the applicable year. Select Submit
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How to View Time History
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Check the box by the pay period to be
reviewed Select Submit
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How to View Your Time History
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You can review time history for hours,
Supervisors Decision and electronic signature
confirmation
22

_______________________________
Important Notes

• Financial Aid Office guidelines are unchanged (To
  review, visit the Financial Aid website at
  http//www.bsc.edu/fa/employment.htm)
• You will be paid on the 10th of each month (or
  preceding business day if the 10th falls on a
  weekend or holiday).
• No paper timesheets will be accepted after
  January payroll.

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If you need assistance
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• Please contact your supervisor.

Thanks to Coastal Carolina University for
providing a template for this tutorial.