Title: Public Procurement Seminar
1Public Procurement Seminar
- Main Changes arising from
- Dir. 2004/18 (public sector)
- Dir. 2004/17 (utilities)
Yves AllainValletta, 25-26 January 2006
2AGENDA
- WHY TWO NEW DIRECTIVES IN 2004 ?
- CHANGES WHICH ARE COMMON TO DIR. 2004/18 AND
2004/17 - CHANGES WHICH ARE SPECIFIC TO DIR. 2004/18
- CHANGES WHICH ARE SPECIFIC TO DIR. 2004/18
3WHY TWO NEW DIRECTIVES IN 2004 ?
- 1961 WORKING PROGRAMME
- 1971 DIR. 71/305 (WORKS CONTRACTS)
- 1976 DIR. 76/82 (SUPPLY CONTRACTS)
- 1989 DIR. 89/665 (REMEDIES / PUBLIC SECTOR)
- 1990 DIR. 90/531 (UTILITIES / WORKS SUPPLY)
- 1992 DIR. 92/13 (REMEDIES / UTILITIES)
- DIR. 92/50 (SERVICES CONTRACTS)
- 1993 DIR. 93/36 (SUPPLY), 93/37 (WORKS), 93/38
(UTILITIES) - 1997 DIR. 97/52 (GPA / PUBLIC SECTOR)
- 1998 DIR. 98/4 (GPA / UTILITIES)
4WHY TWO NEW DIRECTIVES IN 2004 ?
- NOVEMBER 1996 COMMISSION GREEN PAPER Â WHAT
RESULT HAS BEEN GOT? - MARCH 1998 - MORE THAN 300 REPLIES
- Â WE WOULD LIKE MORE
FLEXIBILITYÂ - - SOME INITIAL IDEAS
- (TO BE DISCUSSED BY THE ADVISORY
COMMITTEE - FOR PUBLIC PROCUREMENT)
- MAY 2000 TWO PROPOSALS OF NEW DIRECTIVES
- DEC. 2003 AGREEMENT BETWEEN THE PARLIAMENT, THE
COUNCIL AND THE COMMISSION
5PROVISIONS WHICH ARE COMMON TO DIR. 2004/18 AND
2004/17
- 1/ SIMPLIFICATION MEASURES
- PUBLIC SECTOR 1 DIRECTIVE INSTEAD OF 4
- UTILITIES 1 DIRECTIVE INSTEAD OF 2
- TOTAL NUMBER OF THRESHOLDS REDUCED
- THRESHOLDS EXPRESSED IN (BUT TO BE UPDATED
EACH TWO YEARS)
6PROVISIONS WHICH ARE COMMON TO DIR. 2004/18 AND
2004/17
- 2/ POSSIBILITY TO USE ELECTRONIC MEANS OF
COMMUNICATION - ADVANTAGES REDUCTION OF TIME FOR DATA
TRANSMISSION, - REDUCTION OF TRANSACTION COSTS
- KEY PROBLEM HOW TO ENSURE NON- DISCRIMINATION
AND EQUAL TREATMENT OF ALL THE CANDIDATES ?
7HOW TO USE THE ELECTRONIC MEANS OF COMMUNICATION ?
- 1/ TO TRANSMIT THE CONTRACT NOTICES TO THE OJEU
- CONDITIONS THE MEANS MUST BE GENERALLY
AVAILABLE AND INTEROPERABLE WITH THE
COMMUNICATION TECHNOLOGY PRODUCTS IN GENERAL USE - ADVANTAGE POSSIBILITY TO REDUCE THE TIME-LIMITS
FOR RECEIPT OF TENDERS AND REQUESTS TO PARTICIPATE
8HOW TO USE THE ELECTRONIC MEANS OF COMMUNICATION ?
- 2/ TO TRANSMIT THE TENDER DOCUMENTATION (AS WELL
ANY ADDITIONAL DOCUMENT) - CONDITIONS UNRESTRICTED AND FULL ACCESS TO THE
CONTRACT DOCUMENT FROM THE DATE OF PUBLICATION OF
THE NOTICE BY GENERALLY AVAILABLE AND
INTEROPERABLE MEANS OF COMMUNICATION (SEE
TRANSMISSION OF NOTICES) - ADVANTAGE POSSIBILITY TO REDUCE THE TIME-LIMIT
FOR RECEIPT OF TENDERS -
9HOW TO USE THE ELECTRONIC MEANS OF COMMUNICATION ?
- 3/ TO ALLOW ELECTRONIC TRANSMISSION AND RECEIPT
OF REQUESTS TO PARTICIPATE AND TENDERS -
- CONDITIONS INTEGRITY OF DATA
- CONFIDENTIALITY OF
REQUESTS AND - TENDERS, AT LEAST
UNTIL THE DEADLINES - TO SUBMIT THEM
- TO MAKE AVAILABLE
PIECES OF INFORMATION - REGARDING THE
SPECIFICATIONS RELATING - TO THE
ELECTRONIC CONNECTION -
- ADVANTAGE POSSIBILITY TO REDUCE THE
TIME-LIMITS - FOR RECEIPT OF
TENDERS
10HOW TO USE THE ELECTRONIC MEANS OF COMMUNICATION ?
- 4/ TO ORGANIZE ELECTRONIC REVERSE AUCTIONS (ERA)
- ERA ARE POSSIBLE ONLY IF THE CONTRACT
SPECIFICATIONS - CAN BE ESTABLISHED WITH PRECISION
- ERA MUST BE ANNOUNCED IN THE CONTRACT NOTICE
- ERA MUST BE BASED ON FEATURES THAT ARE
QUANTIFIABLE - AND CAN BE EXPRESSED IN FIGURES OR
PERCENTAGES - ANY RELEVANT INFORMATION CONCERNING THE TECHNICAL
- SPECIFICATIONS FOR CONNECTION AND THE
ELECTRONIC AUCTION PROCESS MUST BE AVAILABLE
11HOW TO USE THE ELECTRONIC MEANS OF COMMUNICATION ?
- 5/ TO SET UP A DYNAMIC PURCHASING SYSTEM
-
- A COMPLETELY ELECTRONIC PROCESS
- FOR MAKING COMMONLY USED PURCHASES
- LIMITED IN DURATION
- OPEN THROUGHOUT ITS VALIDITY
- TO ANY ECONOMIC OPERATOR
- WHICH SATISFIES THE SELECTION CRITERIA
- AND HAS SUBMITTED AN INDICATIVE TENDER
THAT COMPLIES WITH THE SPECIFICATIONS.
12HOW TO DEFINE THE TECHNICAL SPECIFICATIONS ?
- KEY OBJECTIVE OF THE DIRECTIVES
- TO ENSURE PROPER APPLICATION OF THE PRINCIPLES
- OF THE TREATY FREE MOVEMENT OF GOODS
- FREE MOVEMENT
OF SERVICES -
NON-DISCRIMINATION - EQUALITY OF
TREATMENT - RISKS
- TAILORED MADE SPECIFICATIONS CAN LIMIT
COMPETITION OR PREDETERMINE THE CHOICE OF THE
SUPPLIER OR CONTRACTOR
13HOW TO DEFINE THE TECHNICAL SPECIFICATIONS ?
- A KEY RULE EQUAL ACCESS FOR TENDERERS
- THE TECHNICAL SPECIFICATIONS CAN BE DEFINED
- BY REFERENCE TO NATIONAL STANDARDS
IMPLEMENTING EU STANDARDS - OR IN TERMS OF PERFORMANCE OR FUNCTIONAL
REQUIREMENTS IF THEY ARE SUFFICIENTLY PRECISE TO
DETERMINE THE SUBJECT-MATTER OF THE CONTRACT - OR PARTLY BY REFERENCE TO STANDARDS AND
PARTLY IN TERMS OF PERFORMANCE OR FUNCTIONAL
REQUIREMENTS - EACH REFERENCE SHALL BE ACCOMPANIED BY THE WORDS
- Â OR EQUIVALENTÂ
14ENVIRONMENTAL ISSUES
- ART. 3 OF EC TREATY Â THE ACTIVITIES OF THE
COMMUNITY SHALL INCLUDE A POLICY IN THE SPHERE
OF ENVIRONMENTÂ ( ART. 174 TO 176) - PROBLEM CAN CONTRACTING AUTHORITIES COMBINE
- ENVIRONMENTAL REQUIREMENTS WITH PUBLIC
PROCUREMENT RULES ? - IF SO, HOW ?
- FOR INSTANCE, CAN THEY BUY Â GREEN BUSESÂ (
LESS POLLUTING) EVEN THEY ARE MORE EXPENSIVE ?
15ENVIRONMENTAL ISSUES
- ART. 23 POSSIBILITY TO INCLUDE ENVIRONMENTAL
CHARACTERISTICS INTO THE TENDER DOCUMENTS - ART. 50 POSSIBILITY TO REQUIRE CERTIFICATES
ATTESTING THE COMPLIANCE OF THE ECONOMIC OPERATOR
WITH ENVIRONMENTAL MANAGEMENT STANDARDS BY
REFERENCE TO EMAS OR EU OR INTERNATIONAL
STANDARDS, OR EQUIVALENT CERTIFICATES - ART. 53 POSSIBILITY TO USE ENVIRONMENTAL
CHARACTERISTICS AS AWARD CRITERIA
16ENVIRONMENTAL ISSUES
- ENVIRONMENTAL AWARD CRITERIA ARE ALLOWED ONLY IF
THOSE CRITERIA - ARE LINKED TO THE SUBJECT-MATTER OF THE CONTRACT
- DO NOT CONFER UNRESTRICTED FREEDOM OF CHOICE ON
- THE CONTRACTING AUTHORITY
- ARE EXPRESSLY MENTIONED IN THE CONTRACT NOTICE
AND TENDER DOCUMENTS - COMPLY WITH THE FUNDAMENTAL PRINCIPLES OF EU LAW
17SOCIAL ISSUES
- DIFFICULTY TO COMBINE SOCIAL REQUIREMENTS WITH
OBJECTIVITY OF PUBLIC PROCUREMENT - CONTRACTING AUTHORITIES ARE ALLOWED TO LAY DOWN
SPECIAL CONDITIONS RELATING TO THE PERFORMANCE OF
A CONTRACT (PERFORMANCE TO BE CHECKED) - POSSIBILITY TO RESERVE THE RIGHT TO PARTICIPATE
IN AWARD PROCEDURES TO SHELTERED WORKSHOPS WHOSE
MORE THAN 50 EMPLOYEES ARE PEOPLE - WITH DISABILITIES
18PROVISIONS WHICH ARE SPECIFIC TO DIR. 2004/18
- POSSIBILITY TO USE FRAMEWORK AGREEMENTS
- POSSIBILITY TO USE CENTRAL PURCHASING BODIES
- POSSIBILITY TO USE THE COMPETITIVE DIALOGUE
19FRAMEWORK AGREEMENTS
- AGREEMENT BETWEEN ONE OR MORE CONTRACTING
AUTHORITIES - AND ONE OR MORE ECONOMIC OPERATORS
-
- AIMING AT ESTABLISHING THE TERMS
-
- OF CONTRACTS TO BE AWARDED DURING A GIVEN PERIOD,
- IN PARTICULAR WITH REGARD TO PRICE AND, WHEN
APPROPRIATE, THE QUANTITY ENVISAGED
20FRAMEWORK AGREEMENTS
- USE OF FRAMEWORK AGREEMENTS PREVIOUSLY ALLOWED
ONLY FOR THE UTILITIES - ADVANTAGES FOR REPETITIVE NEEDS, EVEN FOR
SEVERAL CONTRACTING AUTHORITIES, ONE PROCEDURE
INSTEAD OF SEVERAL PROCEDURES - POSSIBILITY TO BUY PRODUCTS AS THE NEED APPEARS
INSTEAD OF BUYING (AND PAYING) TO PAY BIG
QUANTITY - POSSIBILITY TO GET BETTER PRICES
- POSSIBILITY TO RE-OPEN COMPETITION IN ORDER TO
AWARD ORDERS OR CONTRACTS -
- CONDITION THE FRAMEWORK AGREEMENT MUST BE
AWARDED AFTER OPEN OR RESTRICTED PROCEDURE, - OR AFTER NEGOTIATED PROCEDURE ONLY IF IT IS
ALLOWED.
21FRAMEWORK AGREEMENTS WITH SEVERAL OPERATORS
- MINIMUM 3 ECONOMIC OPERATORS
- IF ALL THE TERMS ARE LAID DOWN IN THE FRAMEWORK
AGREEMENT, CONTRACTS MAY BE AWARDED BY
APPLICATION OF THESE TERMS WITHOUT REOPENING
COMPETITION - IF NOT,
- OBLIGATION FOR EACH CONTRACT TO CONSULT THE
ECONOMIC OPERATORS CAPABLE TO PERFORM THE
CONTRACT - TIME-LIMIT LONG ENOUGH TO ALLOW TENDERS TO
BE SUBMITTED - CONFIDENTIALITY OF THESE TENDERS UNTIL THE
TIME-LIMIT HAS EXPIRED - CONTRACT AWARDED TO THE TENDERER WHO HAS
SUBMITTED THE BEST TENDER ON THE BASIS OF THE
CRITERIA SET OUT IN THE FRAMEWORK AGREEMENT.
22CENTRAL PURCHASING BODIES
- A CENTRAL PURCHASING BODY ACQUIRES SUPPLIES OR
SERVICES INTENDED FOR CONTRACTING AUTHORITIES - OR AWARDS CONTRACTS OR FRAMEWORK AGREEMENTS
TO WHICH CONTRACTING AUTHORITIES REFER. - ADVANTAGE ONE PROCEDURE INSTEAD OF SEVERAL
PROCEDURES (HENCE TRANSACTION COSTS REDUCED) - COMPETITION AT EU LEVEL INSTEAD OF LOCAL
LEVEL (HENCE LARGER CHOICE, BETTER PRICES) - DIFFICULTY THE USE OF CENTRAL PURCHASING BODIES
WAS NOT FORBIDDEN BY DIR. 93/36 OR 92/50 BUT IT
WAS NECESSARY TO ORGANIZE AN OPEN OR RESTRICTED
PROCEDURE IN ORDER TO CHOOSE SUCH A BODY -
23THE COMPETITIVE DIALOGUE
- WHY A NEW PROCEDURE ?
- FOR COMPLEX PROJECTS, THE CONTRACTING AUTHORITY
DOES NOT ALWAYS KNOW WHAT THE MARKET CAN OFFER. - RESTRICTED PROCEDURE LEGALLY RIGHT, BUT TOO
RIGID. RISKS TO PREVENT INNOVATIVE SOLUTIONS TO
BE PROPOSED. - NEGOTIATED PROCEDURE THE CONTRACTING AUTHORITY
COULD BE BETTER INFORMED BUT THE PROCEDURE WOULD
BE GENERALLY IRREGULAR IN SUCH A CASE, AND NOT
TRANSPARENT ENOUGH. - THUS, NEED TO CREATE SOMETHING MORE FLEXIBLE THAN
THE RESTRICTED PROCEDURE BUT MORE TRANSPARENT
THAN THE NEGOTIATED ONE.
24WHAT IS THE AIM OF A COMPETITIVE DIALOGUE ?
- TO IDENTIFY AND DEFINE THE MEANS BEST SUITED
SATISFYING THE NEEDS OF THE CONTRACTING AUTHORITY - A CONTRACTING AUTHORITY CAN USE THE COMPETITIVE
DIALOGUE WHEN IT CANNOT KNOW WHAT THE MARKET CAN
OFFER IN THE WAY OF TECHNICAL SOLUTIONS AND/OR
FINANCIAL OR LEGAL SOLUTIONS
25HOW TO MANAGE A COMPETITIVE DIALOGUE ?
- 1st STEP SELECTION OF CANDIDATES (AT LEAST 3)
- TO PUBLISH A NOTICE IN THE OFFICIAL JOURNAL OF
THE EUROPEAN UNION - TO DEFINE THE NEEDS AND REQUIREMENTS TO BE MET IN
THE NOTICE OR IN A DESCRIPTIVE DOCUMENT - TO SELECT CANDIDATES AFTER THEIR SUITABILITY HAS
BEEN CHECKED (SEE THE RESTRICTED PROCEDURE)
26HOW TO MANAGE A COMPETITIVE DIALOGUE ?
- 2nd STEP DIALOGUE WITH THE SELECTED CANDIDATES
- THE CANDIDATES PRESENT THEIR FIRST PROPOSALS ON
THE BASIS OF THE DESCRIPTIVE DOCUMENT - DIALOGUE WITH EACH CANDIDATE ON ALL ASPECTS OF
ITS PROPOSAL - POSSIBILITY TO ORGANIZE SUCCESSIVE STAGES IN
ORDER TO REDUCE THE NUMBER OF SOLUTIONS - NO INFORMATION ON A TENDER OF A CANDIDATE CAN BE
GIVEN TO OTHER CANDIDATES WITHOUT ITS CONSENT
(EQUALITY OF TREATMENT)
27HOW TO MANAGE A COMPETITIVE DIALOGUE ?
- 3rd STEP AWARD OF THE CONTRACT
- WHEN THE SOLUTION OR SOLUTIONS HAVE BEEN
IDENTIFIED, THE PARTICIPANTS ARE INVITED TO
SUBMIT THEIR FINAL TENDERS - THE CONTRACTING AUTHORITY CHOOSES THE MOST
ECONOMICALLY ADVANTAGEOUS TENDER IN ACCORDANCE
WITH THE CRITERIA MENTIONED IN THE NOTICE - POSSIBILITY OF FINE-TUNING BUT NO SUBSTANTIAL
CHANGE OF THE TENDER OR THE NOTICE IS ALLOWED
28CHANGES WHICH ARE SPECIFIC TO DIR. 2004/17
- SCOPE OF APPLICATION OF DIR. 93/38
- CONTRACTS AWARDED BY CONTRACTING AUTHORITIES OR
PUBLIC COMPANIES WHICH PURSUE THEIR ACTIVITY IN
THE DRINKING WATER, ENERGY, TRANSPORT OR
TELECOMMUNICATION SECTORS, - OR BY OTHER ENTITIES (PRIVATE ENTITIES) HAVING
ONE OF THESE ACTIVITIES AND OPERATING ON THE
BASIS OF SPECIAL OR EXCLUSIVE RIGHTS GRANTED BY A
PUBLIC AUTHORITY
29CHANGES WHICH ERE SPECIFIC TO DIR. 2004/17
- 1st CHANGE EXCLUSION OF THE TELECOMMUNICATION
SECTOR - 70 ONLY ONE OPERATOR IN EACH MEMBER STATE
(FRANCE-TELECOM IN FRANCE, BELGACOM IN BELGIUM..) - 90 LIBERALIZATION OF THIS SECTOR THE
MONOPOLIES ARE ABOLISHED. THE OPERATORS ARE IN
COMPETITION. - AS A RESULT, ALL THEIR DECISIONS ARE TAKEN ON AN
ECONOMICAL BASIS. NO REASON TO SUBMIT THEM TO THE
PUBLIC PROCUREMENT DIRECTIVES.
30CHANGES WHICH ARE SPECIFIC TO DIR. 2004/17
- 2nd CHANGE INCLUSION OF THE POSTAL OPERATORS
- 70 THE POSTAL OPERATORS ARE GENERALLY STATE
AUTHORITIES OR BODIES GOVERNED BY PUBLIC LAW
COVERED BY DIR. 92/50, 93/36 AND 93/37. - FROM 2000, THEIR ACTIVITIES ARE PROGRESSIVELY
SUBMITTED TO COMPETITION AND BECOME COMMERCIAL.
AS A RESULT, THESE OPERATORS ARE TO BE
SUBMITTED TO DIR. 2004/17 BEFORE 31-12-2008
(DEPENDING ON EACH MEMBER STATE).
31CHANGES WHICH ARE SPECIFIC TO DIR. 2004/17
- 3rd CHANGE A NEW DEFINITION OF SPECIAL OR
EXCLUSIVE RIGHTS - DIR. 93/38 Â SPECIAL OR EXCLUSIVE RIGHTSÂ
RIGHTS DERIVING FROM AUTHORIZATIONS GRANTED BY A
COMPETENT AUTHORITY OF THE MEMBER STATE CONCERNED
BY LAW, REGULTION OR ADMINISTRATIVE ACTION,
HAVING AS THEIR RESULT THE RESERVATION FOR ONE OR
MORE ENTITIES OF THE EXPLOITATION OF AN ACTIVITY
DEFINED IN PARAGRAPH 2. - DIR. 2004/17 Â SPECIAL OR EXCLUSIVE RIGHTSÂ
MEAN RIGHTS GRANTED BY A COMPETENT AUTHORITY OF A
MEMBER STATE BY WAY OF ANY LEGISLATIVE,
REGULATORY OR ADMINISTRATIVE PROVISION THE EFFECT
OF WHICH IS TO LIMIT THE EXERCISE OF ACTIVITIES
DEFINED IN ART. 3 TO 7 TO ONE OR MORE ENTITIES,
AND WHICH SUBSTANTIALLY AFFECT THE ABILITY OF
OTHER ENTITIES TO CARRY OUT SUCH ACTIVITY.
32CHANGES WHICH ARE SPECIFIC TO DIR. 2004/17
- 4th CHANGE POSSIBILITY TO EXCLUDE AN ACTIVITY
MENTIONED IN ART. 3 TO 7 IF IT IS DIRECTLY
EXPOSED TO COMPETITION - ART. 2-4 (TRANSPORT SECTOR), 3 (OIL, COAL, SOLID
FUEL) AND 8-1 (TELECOMMUNICATION SECTOR) OF DIR.
93/38 SECTORS EXCLUDED IF ACTIVITY SUBMITTED TO
COMPETITION - ART. 3 SITUATION CHECKED BY THE EUROPEAN
COMMISSION, WHICH DECIDES WHETHER THE DIRECTIVE
APPLIES OR NOT. - ART. 8 CJECs RULING Â IT IS UP TO THE OPERATOR
TO DECIDEÂ - PRACTICAL RESULT DIFFICULTY FOR THE OPERATORS
33CHANGES WHICH ARE SPECIFIC TO DIR. 2004/17
- ART. 30-1 OF DIR. 2004/17 EXCLUSION OF
CONTRACTS INTENDED TO ENABLE AN ACTIVITY
MENTIONED IN ART. 3 TO 7 IF, IN THE MEMBER STATE
IN WHICH IT IS PERFORMED, THE ACTIVITY IS
DIRECTLY EXPOSED TO COMPETITION ON MARKETS TO
WHICH ACCESS IS NOT RESTRICTED - ART. 30-4 CONTRACTS EXCLUDED IF THE COMMISSION
HAS ADOPTED A DECISION ESTABLISHING THE
APPLICABILITY OF 30-1 WITHIN A 3-MONTH PERIOD
(EXCEPTIONALLY 6 MONTHS) OR IF IT HAS ADOPTED NO
DECISION WITHIN THIS PERIOD -
34CHANGES WHICH ARE SPECIFIC TO DIR. 2004/17
- THE PROCEDURE CAN BE INITIATED
- BY THE MEMBER STATE CONCERNED,
- BY CONTRACTING ENTITIES IF THE NATIONAL
- LEGISLATION PROVIDES FOR IT,
- OR BY THE COMMISSION.
- IN THESE CASES, THE MEMBER STATE IS INFORMED AND
INVITED TO PROVIDE THE COMMISSION WITH ANY USEFUL
INFORMATION (TEXTS OF LAWS, OPINION OF ANY
INDEPENDANT AUTHORITY) - DECISION 2005/15/EC ON THE DETAILED RULES FOR THE
APPLICATION OF THE PROCEDURE PROVIDED FOR IN
ARTICLE 30 OF DIRECTIVE 2004/17 PROVIDES THE LIST
OF PIECES OF INFORMATION TO BE PROVIDED TO THE
COMMISSION.
35CHANGES WHICH ARE SPECIFIC TO DIR. 2004/17
- CRITERIA USED TO DECIDE WHETHER AN ACTIVITY IS
DIRECTLY EXPOSED TO COMPETITION
CHARACTERISTICS OF THE GOODS OR SERVICES, - EXISTENCE OF ALTERNATIVE GOODS OR
SERVICES, - PRICES,
- ACTUAL OR POTENTIAL PRESENCE OF MORE
THAN ONE - SUPPLIER OF THE GOODS OR SERVICES
- FREE ACCESS DEEMED NOT TO BE RESTRICTED IF THE
MEMBER STATE HAS IMPLEMENTED THE RELEVANT EU
LEGISLATIOIN (ANNEX 11 OF DIR. 2004/17). - IF NOT, IT HAS TO BE DEMONSTRATED (SEE DECISION
2005/15/EC OF THE COMMISSION)