Malcolm Sutherland

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property coordinationUtilizing

• Malcolm Sutherland
• Deputy Head Government Estate Rationalisation
• ePIMS workshop 11 May 2009

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GET team structure
Mike Burt Director, GET
HPP Policy umbrella
Benchmarking
e-PIMS
Relocation Programme
Estate Rationalisation
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• There are two main aspects to the work that we
  undertake
• Estate Rationalisation
• Market Activity Advice
• In both cases we engage with depts to provide
  support, advice and guidance to enable depts to
  achieve an improved outcome

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Estate Rationalisation (1)
Over recent years depts have delivered
significant space reductions It is anticipated
that reductions will continue a snapshot of
this trend is captured in the SOFTE report
Sq m
2000 2005
2010
2015
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Estate Rationalisation (2)

• London and South East reductions
• Committed to 4 million sq ft

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Estate Rationalisation (3)ER schemes are
generated in a variety of ways

• Business change requirements
• MoG changes
• Cost reduction drivers (dept)
• Relocations (Lyons)
• Property controls (Greater South East)
• New initiatives
• These drivers may translate into a demand or
  release vacant space

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Estate Rationalisation (4)The GER clearing house

• GER will be notified of demands and vacants by
  Depts as early as possible in the process
• GER also retain a record of vacant space and
  requirements from depts where it is not
  appropriate for these to be broadcast (tentative,
  sensitive, not cleared, HR issues etc)
• e-PIMS data must be kept up to date and accurate
  
• will return to this theme

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Estate Rationalisation (5)Estate Rationalisation

• GER to assist in identifying suitable options
  from knowledge of current future vacant space
  (recorded or not)
• GER to help to refine list of options (DCF,
  EXOCAT, Exchequer perspective)
• GER to assist depts in reaching agreement on
  terms

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Estate Rationalisation (6) sample scheme
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Victoria House, WC1
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Wellcome Wolfson Building,SW7
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Estate Rationalisation (7) DAO 5/05 cases
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Harmsworth House, EC4
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Millbank Tower, SW1
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Market Activity Advice (1)

• The Cost Metric in SOFTE better than private
  sector
• off prime
• fit for purpose
• vfm space no frills etc
• Good work by depts and agents to drive down on
  rents at review
• supported by GER
• exploiting covenant strength wherever possible

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Market Activity Advice (2)

• - Coordination Diary (forward look)
• Risk categorisation
• Events arranged into schemes
• Liaison between departments
• Liaison between respective consultants
• GER team overview

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SUSTAINABILTY

• GET work closely with CESP
• RETROFIT Programme data re characterisations
  and costs of buildings is required to inform
  decisions
• Ruth Brutnall next presentation

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MISCELLANEOUS

• National Audit Office Reports
• Public Accounts Committee
• Parliamentary Questions
• Freedom of Information Act Enquiries
• Management Information (generally)
• e-PIMS data must be kept up to date and accurate

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Contact us

• Helping Government deliver best value from its
  spending
• Malcolm.sutherland_at_ogc.gsi.go.uk
• 020 7271 2787
• Service Desk 0845 000 4999E ServiceDesk_at_ogc.gsi
  .gov.ukW www.ogc.gov.uk