Pandemic Planning

1
Pandemic Planning

• Current Status and Next Steps

2
Key Elements

• Why are We Preparing a Pandemic Plan?
• Status of Avian Flu
• Preparedness Planning Process
• Communications Strategy
• Next Steps

3
Areas of Significant Importance

• Keeping Employees Safe
• Business Continuity
• Effective Communications
• Management/Employees
• Customers/Suppliers
• Other External Audiences

4
Avian Flu Affected RegionsReports in countries
where Sonoco operates

• Confirmed Bird Cases (16) China, France,
  Germany, Greece, Indonesia, Italy, Japan,
  Malaysia, Poland, Russia, Spain, Sweden,
  Switzerland, Thailand, Turkey and U.K.
• Confirmed Human Cases (4) China, Indonesia,
  Thailand and Turkey

5
Cumulative Number of Confirmed Human Cases of
Avian Influenza A/(H5N1) Reported to WHO
16 October 2006
Total number of cases includes number of
deaths.WHO reports only laboratory-confirmed
cases.
6
Pandemic Preparedness 2006 AMR Research Study

• 68 percent of companies with more than 1 billion
  in revenues are not prepared for a pandemic, such
  as an avian flu outbreak.
•  
• Majority of companies have not implemented a risk
  management/business continuity strategy.
• Supply Risk Planning (22) Prepared to
  re-source supplies and goods from other areas.
  Understanding and optimizing the nodes in the
  supply chain in case large geographies are more
  affected than others.
• Home Bound (38) Companies with the technology
  in place to support customers and employees that
  need to work from the safety of their own home.
• Self-Service (29) Companies able to allow
  employees and customers to transact business
  remotely and will limit exposure.
• Training (22) Workers trained in multiple jobs
  to ensure business continuity.
• Risk management (43) Evaluating scenarios for
  corporate-wide financial risk for the present,
  the near term, and the future.

7
Summary of Work with International SOS

• Step 1 Establish a Pandemic Planning Team
• High level / Cross functional / Has authority
• Step 2 Educate Team Members Pandemic issues
  and Implications
• Step 3 Develop a Corporate Pandemic Plan
• Link corporate policies to actions, based on
  phases and affected regions
• Step 4 Table top exercise to determine gaps in
  the plan
• Step 5 Customize Corporate Plan to address local
  cultures/issues
• Step 6 Implement Plan orient and train key
  management
• Educate and orient staff
• Step 7 Test Plan (drills) to ensure that the
  plan works
• Step 8 Monitor situation, and modify plan as
  required

8
Pandemic Preparedness Team

• Executive SponsorsCindy Hartley Charlie Hupfer
• Rick Harris Industrial HR
• Ernie James Consumer HR
• Dick Price Corporate HR
• Bernie Campbell Information Technology
• Mike Sunderland Risk Management
• Jocelyn Tan Sonoco Asia HR
• Toine Mutsaers Sonoco Europe HR
• Roger Schrum Corporate Communications
• Shirlee Sanderson Employee Benefits
• Steve Heisler Employee Benefits
• Dr. Rob Elder Sonoco Medical

9
Pandemic Preparedness Policy and Rationale
Document

• Section 1 Pandemic Planning Structure
• Section 2 Communications
• Section 3 Business Continuity
• Section 4 Optimizing Employee Health
• Section 5 Reduction of Infection Risk
• Section 6 Management of Infected/Potentially
  Infected Employees
• Section 7 Management of Expatriates
• Section 8 Management of Traveling Employees
• Section 9 Antiviral Medications
• http//spc/sites/ppt/Document20Library/1/Sonoco2
  0Policy20and20Planning/Sonoco20Pandemic20Polic
  y.doc

10
Corporate Action Table

• Links to the Corporate Policy and Rationale
  Document
• Provides guidance for each phase of the pandemic
  for both non-affected and affected regions.
• Corporate Action Table
• http//spc/sites/ppt/Document20Library/1/Sonoco2
  0Policy20and20Planning/Sonoco20Action20Plan20
  A320V120061206.xls

11
Communications Strategy

• Keeping management informed
• Keeping employees educated/informed
• Communicating to customers/suppliers
• Communicating to other external audiences

12
Communications Tactics

• Management information
• E-mail alerts
• Management Committee meetings/calls/plan training
• Management pandemic portal (Sharepoint or Web
  site)
• Employee Connection pandemic portal
• news_at_sonoco, e-mail alerts (work or home)
• Employee educational materials (language
  translated)
• Sonoco Globe (December 2006 edition)
• Wellness communications (StayWell, Family Safety
  Health, other flu prevention materials)
• Employee hotline
• Customer/vendor information exchanges
• News releases/sonoco.com pandemic portal/crisis
  communications plan execution

13
Communication Plan Sample
14
Next Steps

• Appoint division pandemic leaders
• Pilot an effort with RPP Global Sonoco Asia
  working with Corporate Pandemic Preparedness Team
• Develop other division pandemic teams
• Develop division/local business continuity plans
• Request Pandemic Plans from key customers and
  suppliers
• Provide business checklists to divisions/local
  business locations