Organization Orientation

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Organization Orientation

• 2007-2008

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OSL Mission Statement

• PROVIDING EXPERIENCES
• We ensure that the students have a variety of
  campus involvement, including a commitment to
  life-long learning and community leadership, that
  significantly and positively changes the student.

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OSL Staff

• Director of Student Life Lisa Tetzloff
• oversees the Office of Student Life.
• Program Coordinators
• Sheila Carter works with Womens Issues,
  Community Service programs, Senior Celebration
  Healthy Relationships programs.
• John Landrum works with Student Orgs and
  OFO, Leadership Development and Recognition
  programs, and Family Weekend.
• Grant Winslow works with Weekend and
  Summer programs, Outdoor Programs, Good Times
  programs and other programs.
• Program Assistant Tina Tackmier
• Student Staff (PDAs) Bridget Koeshell,
  Shiyanke Goonetilleke, Matthew Kehl, Kelly
  Roeder
• Organization Finance Officers Andrea Heiting,
  Seth Kabat
• Shellee Lehmann, Scott Nickols

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What do you need to get started?

• Registration Form/On-Line Registering
• Linking your web site to OSLs - de-linked if not
  
• updated every couple years!
• Mission Statement
• Cubby Space
• Cubby space is allocated on a first-come,
  first-served basis.
• All forms are available in the Office of Student
  Life.

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Available Supplies

• BANNER ROOM
• Banner Paper
• Paints
• Markers
• Ellison Machine
• Basic art supplies
• Keys to the Org Supply Closet

• ORG OFFICE
• STUDENT LIFE
• Computer
• Printers
• Telephone

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Training and Meetings

• Organization Training
• (Orientations, budget sessions, others)
• Leadership Training MaximizeU! (All day
  Leadership Training) Saturday, September 29
• Fall Leadership Series - Mondays in October
• Spring Leadership Series - Tuesdays in February
  
• OrgNet meetings Monthly - Thursdays, 500 pm,
  1965 Room
• September 26-27, October 25, November 29,
• January 31, February 28, March 27, April 24

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Ways to Promote Orgs

• OrgSmorg (September 19th, January 30th)
• Org Calendar (stpda_at_uwgb.edu, D2L)
• Campus Life E-mail (campuslife_at_uwgb.edu)
• Posters (make 91 total)
• Banners (Union Reservations)
• Mailing (not red, have to be right size shape)
• News services through University Communication

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Promos Continued

• Fourth Estate Advertising
• Student Organization Mailboxes
• Table Tents
• Promotional Booths
• Classroom Announcements
• Sidewalk Chalking
• Word of Mouth

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Reservations (3rd Floor)

• Reserve Rooms
• Reserve Banner Space, Booth Space and Display
  cases
• See reservations, 465-2200 ext. 28
• Disabilities Accommodations Statement
• Via the Student Life website
• Stampers at UIC and in org supply closet

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University Information Center Financial Services

• Change funds
• Banner drop off
• Supply cabinet key
• Event assistance

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University Dining

• Catering Services
• go to OFO for a form and authorization of your
  purchase, then to Sodexho
• Corner Store
• Purchase food for orgs from the Corner Store!
• Decide how much AGENCY (cant do it with SUFAC
  funds) money you want put on a card
• See OFO by 9/28
• OFO will contact you about picking up the cards
• Can only be used in the C-Store, 50 limit per
  day, no perishable items!
• Bring the receipts back to OFO

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• See Unions web site (general info, policies,
  scroll down)Non-Standard Food Event
  Authorization and Flow Chart (both very helpful)
• Can buy food at C Store or bring in less than 50
  of non-perishable food without the NSFEA

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Organization Finance Officers

• Andrea Heiting,
• Seth Kabat,
• Shellee Lehmann,
• Scott Nickols

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Important Advice

• The more you tell OFO about your plans, the more
  they can help you.
• ALWAYS keep your receipts! You may need them to
  give to OFO.
• If you are going to want a reimbursement for a
  purchase, you will DEFINITELY need a receipt!
• See OFO at least 4-5 weeks BEFORE you plan on
  spending money (SUFAC Funds or Agency Account
  Funds)

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Two Types of Funds

• Agency Funds
• Any money that an organization raises during
  fundraisers (bake sales, candle sales, etc.) or
  dues paid by org members.
• Can be used to purchase things that the org wants
  (excluding alcohol, tobacco and firearms) - more
  flexibility than SUFAC funds

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Two Types of Funds

• SUFAC Funds (Segregated Fees)
• Money that is allocated to organizations through
  a yearly budget process. There are stricter
  rules as to what the money can be used to
  purchase.
• Budget Training Sessions 500 pm in the 1965
  Room on either Tuesday, October 9, or Wednesday,
  October 10 (you pick the one you want)
• Budgets Due to SUFAC
• First week in November, watch your e-mails for
  updates.

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Fundraisers

• All fundraisers (both on and off campus) need to
  be approved by the Office of Student Life 2 weeks
  prior to the event
• Get forms in Student Life or from
  www.uwgb.edu/stulife/orgs/fund-raising_form.doc
• All funds from fundraisers need to be deposited
  with OFO

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OFO Services

• Duplicating
• Mailing
• Faxing
• Photocopying Photocopier in the SGA Suites.
• See OFO for a copier code for your student
  org.
• Telephone (Long Distance)
• Office Depot (Office Products)

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More OFO Services

• University Dining Services, Sodexho
• See OFO first!
• Travel - You need a Travel Authorization Form
  from OFO
• Motor pool - You need to reserve a vehicle,
  and you need a form from OFO
• All drivers need to be authorized too- OFO has
  the form
• Contractual - Only Grant Winslow can sign
  contracts!
• Contingency - let OFO help you
• SUFAC Travel requests - see SUFAC guidelines
  before you turn in a request

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www.uwgb.edu/stulife/orgs/index.htm

• Registration
• Disabilities Statement
• Student Org Survival Guide
• Org Orientation Powerpoint