Washington Assessment Management System WAMS

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Washington Assessment Management System (WAMS)

• High School Proficiency Exam (HSPE)
• Measurements of Student Progress (MSP)

Pre-ID Review and Optional Group Sort for
Delivery of Test Materials
Window opens from December 8- January 15, 2010
December 9, 2009
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The pre-identification (Pre-ID) of student test
booklets, for state assessments, is required for
the 20092010 school year. Pre-identification
helps ensure that test scores are attributed to
the correct student. It is critical that school
districts verify the grade level placement (based
on district policy) of all students for
pre-identification of test booklets. The
following Pre-ID files will be sent to our
service providers at different times throughout
the year. The data used will come from the most
recent Comprehensive Educational Data And
Research System (CEDARS) data submitted by school
districts to OSPI.
Pre-identification of State Test Booklets
(Overview)

• Measurements of Student Progress (MSP)
  grades 3-8
• High School Proficiency Exam (HSPE) grade 10

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CEDARS data extracted on the following dates will
be used for the pre-identification of test
booklets.
Pre-identification of State Test Booklets
(Overview contd)
January 16 Used to Pre-ID test booklets for
March 2010 HSPE Reading/Writing February 16
Used to Pre-ID test booklets for April 2010 HSPE
Math/Science Also used to print Pre-ID adhesive
labels for any students newly enrolled at the
school district who will be taking the HSPE
Reading/Writing assessments in March. March 16
Used to Pre-ID test booklets for May MSP Grades
38 Also used to print Pre-ID adhesive labels
for any students newly enrolled at the school
district who will be taking the HSPE
Mathematics/Science assessments in April. April
16 Used to print Pre-ID adhesive labels for any
students newly enrolled at the school district
who will be taking the Grades 3-8 assessments.
Pre-ID Extracts Available in WAMSOSPI will
create data extracts in Excel from each
districts most recent CEDARS submission. There
will be one file for each tested grade level.
These extracts will include all students
identified in CEDARS as enrolled in Grades 38
and 10. Grade assignment must be based on
district policy. For future reference save a
copy of each extract to a secure location.
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Sort Options for Delivery of State Testing
Materials (Optional)

• December 8 - January 15 the HSPE Pre-ID Records
  application will be available in WAMS. Once your
  district has submitted your most recent CEDARS
  data (after December 8), OSPI will provide the
  Pre-ID extract for district review.
• These extracts may be appended with subject group
  names in order to provide an identifiable
  characteristic by which test booklets will be
  sorted, packaged and shipped to districts.
  Applying a specific group sort may help when
  distributing test booklets to schools/proctors.
• If you do not wish to sort booklets by group
  name, you do not need to download, append or
  upload files. Districts should, however, verify
  their Pre-ID files in WAMS.
• NOTE Sort option for delivery of Individual
  Score Reports is determined by the Group Header
  Process. Refer to the Key Dates calendar for
  dates.
• Dec. 8, 2009 Jan. 15, 2010 Window to apply
  sort options for grade 10 (Reading/Writing/Math/Sc
  ience)
• Jan. 19 Feb. 12, 2010 Second window to apply
  sort options for grade 10 (Math/Science)
• Feb. 15 March 12, 2010 Window to apply sort
  options for grades 38

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Pre-ID and Sort Options Download Students
Districts choose which grade levels or schools
by downloading the Pre-ID records extract and
appending with your desired sort. If any fields
are left blank, the default sort for test booklet
delivery will be alphabetically by school name,
grade level, and then student last name, first
name and middle initial. This opportunity to
add sort fields to your Pre-ID Extract does not
provide the opportunity to change any of the
required student demographic fields. Any changes
to the student demographic fields must be
accomplished through a new CEDARS submission.
Updates in CEDARS will not be reflected in the
Pre-ID file download until the following day.
Refer to the following slides, for step-by-step
instructions, if a unique sort option is desired
for delivery of testing materials.
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Educational Data System (EDS)

• Login to EDS
• https//eds.ospi.k12.wa.us

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Washington Assessment Management System (WAMS)

• Select My Applications
• Select WAMS

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Pre-ID Records and Sort Options

• Select the Assessment Operations Tab
• Select the Pre-ID Tab

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Download Student Files

• Select HSPE/MSP for an overview of this
  application
• Select Download Pre-ID Records to extract your
  student records

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Verify Pre-ID file and/or add Sort Options File

• Open saved file
• Do not change file name
• Do not change students demographic information
• Enter group sort for packaging and deliver of
  testing material.

Please keep them simple, no special characters!

• If no Pre-ID is uploaded, or if there are any
  blanks, the default sort order will be
• School
• Grade
• Content
• Student Last Name, First Name, MI

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Upload File into WAMS

• Upload Pre-ID Records
• Drop down menu to select School Grade
• Browse to locate file with new sort options
• SUBMIT!!!

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Check your Upload

• Any Uploaded Grades will show a YES and (view)
• Click on view
• Check that groups created are accurate

Click on view to verify!
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Assessment Operations Office

• If you have any questions, please contact
  Assessment Operations at
• Assessment_at_k12.wa.us or [phone]