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• EP Cataloguing Experience at DONG
• Christian Hoeier
• Jan Reffstrup
• POSC Conference
• London
• May 2003

2
Agenda

• Introduction
• Review of IM
• Scale of the challenge
• Chosen solution
• Examples
• Issues
• The future

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Introduction

• DONG (Danish Oil and Natural Gas company) founded
  in 1972 by the Danish Government
• Since 1984 involved in all new Danish licences
• Licenses in
• Norway
• Greenland
• Faeroe Islands
• United Kingdom
• Production from
• 3 Danish fields
• 4 Norwegian fields
• Operator of
• Siri-Stine
• Nini-Cecilie fields (under development)
• Syd Arne (drilling operator)
• Margretheholm-2, Geothermal drilling in
  Copenhagen

4
Review of IM

• Interview of key personel
• Current IM needs more structure
• with the exception of the library
• Personal filing is the predominant method
• DONG is growing rapidly
• People are willing to share if the system allows
  it
• Identification of all other activities
• IM Strategy
• IM Framework
• IM Project Management

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Scale of the challenge

• 220 technical staff (DONG EP 350 employees)
• Multiple technical Databases and Software
  packages
• Information delivered to all staff
• Since 1984 involved in all new Danish licenses
  lots of data
• Share folder system for each department
• No technical catalogue
• Limited process control
• Effective hard copy library

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The chosen solution

• Deployed The EP Catalogue and Wave from Flare
  Solutions
• Primary objectives for introduction of a new
  catalogue system
• catalogue information stored on shared file
  services
• catalogue hardcopy library
• provide process control

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Product types

• Uses Product Type structures published by POSC

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Architecture
EP CatalogTM
Administration Tools
User Interface
Search and retrieve
Publisher
User Profiles
Reference Data System (RDS)
Index Database
Future
Tecdat index
Adapter
Sync
Ref 1
Temporary e-Document Store
Wave Process Management
TecDat
Databases
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Examples

• The following slides show screen images of the
  catalogue in operation
• Adding a new item to the catalogue
• Finding items in the catalogue
• Finding hardcopy items
• Well data tracking

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Cataloguing a new item

• Provide title and description
• Assign product type and inherit other related
  contexts
• Attach location of information items

title and description
product type and related contexts
location of items to be catalogued
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Finding items in the catalogue

• Search for information using any of the
  contextual attributes assigned to the item
• Search using a free text search
• Click on icon in search results to access the
  information item

search for information using any context
single click access to information items
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Cataloguing hardcopy

• Index all entries in the hardcopy library system
  using business rules to generate the context
• Location is physical not electronic location

search for items as before
hardcopy library
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Process control

• Wave being used to track information items
  related to the DONG drilling programme
• Integrated with the catalogue

key remarks recorded in process context
visible responsible parties
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Issues

• Volume of information to be catalogued
• User buy-in to change working practices !!!
• Make Wave a natural part in a work process
• Data management support

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The future

• Extend catalogue to other discipline domains
• Integrate with other applications, particularly
  the EDMS
• Spatially enable the catalogue
• Extend product type coverage as necessary

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Any questions?

• Christian Hoeier
• DONG A/S
• 24-26 Agern Alle
• DK-2970 Horsholm
• Denmark
• 45 4517 1486
• ch_at_dong.dk