0709 IT Planning Briefing

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07-09 IT Planning Briefing

• February 2006

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Agenda

• Welcome
• Introductions
• IT Planning Timeline
• Technology Directions
• Toolset upgrades
• BARS
• Asset Reporting
• Rate update
• Questions and Answers

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Welcome

• Introductions / Contact data
• Nancy Walz Policy and Planning Division
  Director
• nwalz_at_state.nd.us
• 701-328-1991
• Dan Sipes Administrative Services Division
  Director
• dsipes_at_state.nd.us
• 701-328-4317
• Kevin Nosbusch IT Business Analyst
• knosbusch_at_state.nd.us
• 701-328-3255
• Jeff Swank IT Business Analyst
• jpswanK_at_state.nd.us
• 701-328-1994

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Timeline

• 2-1-2006 - 2-15-2006 Agency Briefings
• 3-31-2006 ITD rates for 07-09 will be
  published
• 3-15-2006 - 4-30-2006 IT Business Analysts will
  meet with each agency
• 7-17-2006 IT Plans are due, NDCC has no
  process for extensions
• August 2006 SITAC prioritizes large projects
  based on BARS data
• November 2006 State IT Plan is published
• December 2006 State IT Plan delivered to 07
  Legislature

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(No Transcript)
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Technology Directions

• Service Oriented Architecture (SOA)
• Enterprise Service Bus
• Quality Assurance
• PowerBuilder questionable future
• VSAM / ABABAS migration
• Oracle 10g MS SQL Server 05
• DB2 development
• Second data center impacts on Service level
  agreements
• Continue 4 year PC replacement

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Technology Directions

• StageNET 06 offers increased security and
  capacity
• Office 12 deployment
• Possible blocking of outbound IM and IRC traffic
• N-core processors may impact software licensing
• Data warehouse / Business Intelligence deployment
• Expanded GIS utilization

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Toolset Upgrades

• Software Component upgrades
• Per application
• Per upgrade
• Lotus Notes
• Interactive Voice Response
• Visual Basic

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BARS

• IT Capture process remains the same
• Reporting available via Reports and Publications
• Refined definitions for narratives

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BARS - Infrastructure

• Agency IT Plan Contact Data
• Required
• Name, title, email and phone number of person
  responsible for plan content
• Agency IT Overview
• Required
• General overview of technology deployed
• Agency Technology Goals and objectives
• Required
• Goals and measurements supported within the IT
  Plan should tie IT to the business functions

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BARS - Infrastructure

• Explanation of extraordinary increase or decrease
  in infrastructure costs
• Required if 10 increase / decrease
• Number of PCs
• Required
• Desktops
• Desktops to be replaced
• Laptops
• Laptops to be replaced
• Operating systems used by percent
• Additional non-appropriated expenditures
• Amount
• Explanation

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BARS - Infrastructure

• Narrative
• Agency Technology Activities
• Provide detailed information on what is included
  in the Infrastructure. Should include sufficient
  detail to explain the requested budget and
  changes in the budget from previous biennium.

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BARS - Projects

• Project identity
• Number used to sequence reports
• INF Infrastructure
• PGM Program id
• NNN project number within grouping
• Description project name
• Project ID agency assigned
• Priority
• Project type

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BARS - Projects

• Project text each area has a additional
  narrative screen available for detailed
  explanations
• Description What is the project?
• Business need Why the project needed?
• Alignment to missions How the project meets the
  business goals.
• Benefits specific measurable benefits of
  completing the project
• Impact of not completing What adverse impact
  will occur if the project is not completed?
• Risks What are the risks to the project and how
  will the risk be mitigated?

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BARS - Costs

• Project Cost Screen is used for both
  Infrastructure and Projects
• Accounts used are
• IT5110 Salaries
• IT5120 Salaries other (Shift Diff)
• IT5130 Temp Salaries
• IT5140 - Overtime
• IT5160 Fringe Benefits
• IT5111 Additional Salaries
• IT5121 Additional Salaries other (Shift diff)
• IT5131 Additional Temp Salaries
• IT5141 - Additional Overtime
• IT5161 Additional Fringe Benefits

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BARS - Costs

• Accounts used (continued)
• IT6010 IT data processing
• IT6020 IT Communications
• IT5310 IT software supplies
• IT6030 IT contractual services
  repairs
• IT5510 IT Equipment under 5000
• IT6930 IT Equipment over 5000

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BARS - Costs

• Amounts entered for each account
• Current appropriation
• Budget request
• Optional request
• Subsequent biennium
• Financial impact
• Projects only
• Ongoing costs that will be included in the
  infrastructure in the future

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BARS - Funding

• Funding source for each line item

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BARS - MISC

• Budget amounts included in the IT Plan do not
  post the financial budget, however the financial
  budget and the IT budget must match.
• Plans will be reviewed to ensure
• Completeness of plan
• Compliance to technology standards
• Inclusion of technology directions
• Reasonableness of budgets
• IT budget ties to financial budget
• IT Equipment over 5000 ties to the IT Equipment
  over 5000 sub-schedule

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BARS - Reporting

• Reports are available via the Reporting and
  Publication menus. Details will be included in
  the final version of the updated manual which
  will be available at www.nd.gov/fiscal

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Asset Reporting

• Asset Inventory required
• PeopleSoft or Excel
• Hardware
• Individually or in groups
• PC (required)
• Printers (significant or critical)
• PDAs (significant or critical)
• Scanners (significant or critical)
• Servers (required)
• Networking Equipment (significant or critical)

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Asset Reporting

• Asset Inventory required (cont)
• Software
• Line of business applications
• Name
• Description
• Production date
• Date of last update
• Replacement date
• Original cost
• Developer / Vendor
• Life expectancy
• Maintenance cost
• Estimated replacement costs
• OS required
• Database required
• Language developed in
• Maintenance vendor

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ITD Proposed Billing Rates

• Dan Sipes Administrative Services Division
  Director
• dsipes_at_state.nd.us
• 701-328-4317

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Data Processing Billing Rates

• Hourly Staff Rates
• Draft rates reflect increases of 7 - 10
• Considering a separate rate for architect level
  analysis and project management
• Records Management Rates
• Rates will increase, amount of increase still
  under review
• ConnectND Rates
• Still under review reviewing projected impact
  of increased disk usage, Time and Labor
  functionality and Data Warehouse functionality

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Data Processing Billing Rates

• Mainframe Rates
• Current plan is to migrate to flat rate billing
  versus by CPU second
• Assuming no changes to an agencys applications,
  current expenditure levels for each agency would
  remain the same for the next five years
• Regular review to monitor usage/price increases
  based on new functionality
• Mainframe Disk/Tape Rates
• Still determining impact of mainframe migration
• Agencies should plan to budget current level of
  spending for existing data storage

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Data Processing Billing Rates

• AS/400 Rates
• Rates still under review
• EDMS Rates
• Per user rates still under review
• Separate rates for Teleform infrastructure will
  be monthly rates
• Consolidation Hosting Rates
• Still under review
• Considering up front installation fee for
  dedicated/shared servers

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Data Processing Billing Rates

• Disk Rates
• Bronze Rate under review - only offered for
  certain services
• Silver and Gold rates should hold steady
• Considering the feasibility of custom rates for
  very large data stores (multiple TBs)
• Network Rates
• Cost increases in endpoint connectivity network
  core
• Majority of increases in core costs are being
  funded by Higher Ed and K-12
• Expected cost increases from virus/spam software
  vendors
• Expected increases in Device rate and endpoint
  Fiber and T-1s

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Telephone Billing Rates

• Basic Phone Rates
• Expected increase to cover VOIP rollout
• VOIP available for phone calls between the 8
  major cities
• Long Distance
• Expected increase in per minute rate and decrease
  in usage since most of the low cost phone calls
  will now be carried by IP

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Micrographic Billing Rates

• Actively pursuing outsourcing arrangement for
  processing microfiche
• Vendor relationship and billing will still be
  coordinated through ITD
• Expected cost increases based on outsourcing
  arrangement and reduced volume
• Cost increases will be less than the projected
  costs to replace existing equipment and relocate
  current processing facilities

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ITD Cost Control Strategies

• Benchmark against peers
• Leverage volume purchasing term contracts
• Competitive bids
• Validate vendor pricing with Gartner
• Monitor software licensing and usage
• Simplify the architecture (EA)
• Just-in-time procurement

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Summary

• Planning is a process
• It is time to start
• Needs identification
• Business case development
• Prioritization
• Analyze financial impacts
• ITD rates
• Governors Budget Guidelines
• Agencys needs
• IT related
• Non IT related
• Submit plan
• Enter into BARS
• Submit to ITD

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Questions?
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Thanks for attending!