Arts in Education

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Arts in Education Exploratory EnrichmentA
How-To for Schools, Artists, Arts Organizations
June Levenson Champlain Valley Educational
Services

• Lynne Rosenthal
• WSWHE BOCES

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An Overview of AIE Services

• Eligible programs
• Whats the process?
• Guidelines for AIE Programs
• The AIE Online Directory

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Eligible programs

• Field trips, Residencies, Workshops, Assemblies
  addressing NYS Learning Standards for the Arts
• Tie in to regular school day curriculum (no
  Saturday/evening only)
• Music, Theatre, Visual Arts, Dance, Author visits
  Museums, Theatres, Broadway, Individuals,
  Organizations -- located anywhere in the world.
• Teacher professional development related to the
  arts
• NYSSMA students fees and Accompanist fees

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Dance

• In-school workshops with schools
• Assemblies by dance companies
• Field trips to dance performances

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Theatre

• In-school performances
• Field trips
• Technical support equipment for school
  productions
• Workshops with actors/technicians

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Author Visits/Storytelling
In-school workshops and Assemblies Field trips
to book store, museum or other venue where
author will be available
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Visual Art

• Field trips
• Residencies/Workshops/ Assemblies
• Sculpture installations
• Murals
• Bookmaking
• Filmmaking
• Etc!

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Music

• Clinics, Workshops
• Musical Petting Zoos (i.e. Vermont Symphony)
• Concerts in school and field trips
• NYSSMA registrations and Accompanist fees

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Writing Workshops
In-school Workshops and Assemblies Field trips
(i.e. Writers Voice of Silver Bay)
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Whats the process?

• School establishes a budget, fundraises, asks for
  parent donations, writes grants
• School can form a cultural arts committee
  teachers, parents, administrators to plan, set
  goals, coordinate curriculum
• School researches presenters
• Online directory
• Showcases
• Meetings

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Whats the process?

• School plans a program with a presenter
• School sends in a program request to BOCES (ie.
  Fall 2006)
• BOCES charges the school district for the program
  (timing varies on this)
• BOCES sends a contract to the presenter

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Whats the process?

• Program happens
• BOCES pays the presenter
• Aid is dispersed the following school year.
• For example, in 06-07 your school district will
  be reimbursed by NY state for programs you booked
  this year, 05 06.

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Whats the process

• Reimbursement based on your districts state aid
  ratio varies from 30 90
• Reimbursed in one lump sum with all other BOCES
  aid and made in 3 separate payments, beginning in
  January, with the 2nd and 3rd coming a few months
  later

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So, whats all this mean for me?

• Consult your business office and ask what your
  budget is for AIE (BOCES can tell you what the
  service request is what the district SAID they
  were going to spend in the current year.. Confirm
  this with your business office.)
• Ask your PTA if they fund AIE (this would be in
  addition to the business office budget)
• BOCES does not require that you use funds from a
  specific AIE budget

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So, whats all this mean for me?

• Form a committee for planning/grant writing
  GREAT way to involve parents, local artists
  cultural organizations
• Ask local businesses and parents to contribute
  toward costs
• Ask your business office to set up a line item
  for AIE, and to put aid generated from BOCES back
  into the line item, as well as the fundraising
  dollars you generate.

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Guidelines for AIE programs

• Address Arts Learning Standards --THIS IS KEY
  (overview at end of this presentation)
• Workshop or residency with outside providers,
  museum theatre admission, assembly, student
  conference, teacher professional development
• Student supplies for the above
• Student transportation costs ARE NOT eligible for
  aid (artist transportation lodging are) for
  BOCES aid
• Admission tickets to museums, plays, concerts ARE
  eligible for BOCES aid

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Using the AIE Online Directory

• http//www.artsineddirectory.org
• Enter user ID wswhe or 2cv
• Enter current password monet
• Search by presenter name, topic, geographic
  proximity, genre

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Learning Standards for the Arts

• Learning Standard 1 Creating, Performing and
  Participating in the Arts
• Learning Standard 2 Knowing and Using Arts
  Materials and Resources
• Learning Standard 3 Responding to and Analyzing
  Works of Art
• Learning Standard 4 Understanding the Cultural
  Contributions of the Arts