VISA AND PASSPORT INFORMATION

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• VISA AND PASSPORT INFORMATION
• This set of instructions is intended to make the
  process of obtaining
• special green passports and UK visas a little
  easier. We would ask that you read
• each slide carefully and follow the instructions
  in order.
• If you have successfully screened and are now in
  possession of your posting
• message you may begin the second phase in
  preparing for your posting passport
• and visa applications.
• The presentation covers the following topics in
  the order in which you need to
• Action them
• Part 1 - Passport application
• Part 2 - On-line visa application
• Part 3 - Hardcopy visa application and supporting
  documents

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• Part 1 PASSPORTS
• Members and dependants, including dependants who
  will remain in Canada for post
• secondary education purposes, require special
  green passports. Those requiring green
• passports include Exchange, Liaison, Students and
  Support Staff and their dependants.
• Members and dependants posted to the Canadian
  High Commission, CDLS(L), are considered
• Diplomatic status and require diplomatic red
  passports.
• A. Passport applications must be completed for
  each family member, regardless of age
• - PPTC 40 Adult application (16 yrs and over)
• - PPTC 42 Children ( under 16 yrs)
• http//www.ppt.gc.ca/
• B. DND Passport Requisition Form must be
  completed and enclosed with your passport
  applications. A copy of your posting message is
  also required.
• (Requisition
  enclosed as a separate document)
• All Passport applications, supporting documents,
  and the Passport Requisition form are to be
  mailed to
• DND PASSPORTS, OFFICIAL TRAVEL SECTION
• National Defence Headquarters
• 101 Colonel By Drive
• Ottawa, ON K1A 0K2

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Part 2 Visas Under article
5.8 of the UK Entry Clearance Guidance, visiting
Forces members are exempt of the entrance
clearance procedure however, dependants are not
exempt. Essentially, this means that all
dependants, who will accompany the member to the
UK, and who will live in the UK for at least 6
mths, require UK visas. Although CF members are
exempt, we strongly recommend that all members
complete an online application to request a visa.
Members who have a UK visa inserted in their
passport will find that travel in and out of the
UK, especially at Passport Control, will be free
from delays. If your passport does not contain a
UK visa, each time you enter the UK you may be
asked to show your posting message or carry other
documentation to prove why you are living
here. Obtaining UK visas is a process consisting
of an online application followed by a hardcopy
application and supporting documentation. The
next 26 slides will walk you through the visa
process however, we ask that you read the
questions and information carefully, as the
British High Commission website, is constantly
changing. Finally, all costs associated with
obtaining visas will be covered by IRP. To
ensure you receive full reimbursement for any
costs associated with obtaining visas, it is
essential that you retain all receipts.
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Type www.britishhighcommission.gov.uk to get to
this screen
Select C and pick Canada and nearest city.
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You have now completed the process of obtaining
both your passports and visas. It is now up to
you to follow up on the progress of thee
documents at each stage. Any delays in either of
these two essential documents could delay your
RFD date. If you encounter any problems with
the passport or visa process please contact your
current URS or your gaining URS, CFSU(E) Det
United Kingdom. The following contacts are
provided should you need assistance Official
Passport Office 819-956-8772 Admin O, Det
United Kingdom 011 44 1895 613026 Chief Clerk,
Det United Kingdom 011 44 1895 613028 Thank
You
Click on Link Below
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Applying for Visa
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Visa info Services
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When you choose a country the screen will change
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Choose How do I Apply
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Scroll down and Click
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This opened as a new window
Apply for a UK visa now
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Read the directions carefully then check the box
Then click Continue
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Part 2 Online Visa Application
This opens in a new window
If you choose to complete your online visa
application using your DWAN forces.gc.ca
account you may encounter firewalls at some
stage in the process. We suggest you use your
home computer and home e-mail address Note If
you do not have access to a home computer seek
the assistance of your base IT Section or
Base Learning Centre
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This screen shows up when you choose Canada in
the first box. The Visa issuing Office box is
added.
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Part 2 Online Visa Application
Exempt/Others For all applications

• Member
• Member of Visiting Forces
• (MVF)
• Or
• Dependants
• Dependant of MVF
• Note
• This box dictates the payment
• fee at the end of the
• application
• Members visas are free of charge
• Dependant visa cost 369 ea,
• (fees subject to change without
• prior notice)

If dependant is under 5 yrs check this box
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Part 2 Online Visa Application
Complete the fields as requested. Place of Birth
should read the Province you were born in
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Part 2 Online Visa Application
Enter your green passport number
Note Check to ensure the following
passport information is correct Date of
Issue and Date of Expiry Passport
expiry date will normally reflect 6 mths beyond
your Tour Expiry Date (TED)
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Part 2 Online Visa Application
This is the address you want your passport and
visa to be mailed to. If you will not be
living at this address click NO The program
will then prompt you for an alternate address
(delivery time may take 2-3 weeks)
Note Members aboard ship please request for your
passport to be mailed to a land address
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Part 2 Online Visa Application
Enter the surname your mother currently uses
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Part 2 Online Visa Application

• Enter applicable Status
• - VF Exchange Officer
• - VF Student
• - VF Liaison Officer
• Canadian High Commission
• (CDLS)L
• VF Support Staff
• (Det United Kingdom staff)
• Note
• This screen will not appear when
• completing dependant visa applications

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Part 2 Online Visa Application
Member visa Diplomatic Posting Dependant
visa Dependant of a Diplomat The British High
Comm has instructed all CF members to use
these options regardless of status Note At the
end of this application you will be prompted to
print a hardcopy. Please annotate this page as
applicable
Visiting Forces Dependant Non Diplomatic
Status Or Visiting Forces Member Non
Diplomatic Status
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Complete Boxes as applicable and click next
Expected date of departure should be your TED date
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Review all data to ensure it has been entered
correctly before advancing to the final page of
the application, including making sure you have
all supporting documents required by the British
High Comm If you want to change any
information hit the previous button now
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Print your name in the signature box click next.
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Part 2 Online Visa Application
There is no charge for the CF members
visa however, each dependant visa will
cost 369.00 Cdn dollars Note Dependant visa
costs are subject to change, without prior
notice
Enter Hand in person with return postage
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Part 2 Online Visa Application
You will need this reference number to track or
make changes to your application
Print completed visa application
form Note Dont forget to sign your application
prior to mailing
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Part 3 Hardcopy Application and Supporting
Documents
Visa applications and all supporting documents
are to be mailed to the BHC
Note A separate list containing all required
documents has also been e-mailed to you with this
presentation
IMPORTANT Please note that for visa application
purposes Civil Partnership means, same sex
couples who are in possession of a licensed
Provincial Certificate Common-Law
relationships are not recognized by the United
Kingdom Therefore, visas will not be issued to
Common-Law spouses
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• IN CLEARANCE/SOFA STAMP
• You are to bring your dependants passports
  with you during your in clearance/brief. This is
  very important, as the AdminO will put in them a
  NATO Status of Forces Agreement (SOFA) stamp.
• Because of the requirement for dependants to
  have a British Visa before traveling to the UK,
  no accompanied HHT will be approved until your
  RD Section provides confirmation. Contact the
  Detachment Chief Clerk if there are special
  circumstances.
• NOTE The cost of visas, long form birth
  certificates, provincial marriage certificates,
  money order fees, and mailing charges (if not
  covered by losing unit) are reimbursable upon
  in-clearance. Proof of payment i.e. cancelled
  cheque, receipt or photocopy of cheque, must be
  brought with you in order to obtain approval and
  processing of this claim.

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• You have now completed the process of obtaining
  both your passports and visas. It is now up to
  you to follow up on the progress of these
  documents at each stage. Any delays in either of
  these two essential documents could delay your
  RFD date.
• If you encounter any problems with the passport
  or visa process please contact your current URS
  or your gaining URS, CFSU(E) Det UK. The
  following contacts are provided should you need
  assistance
• Official Passport Office 819-956-8772
• Admin O, Det UK 011 44 1895 613026
• Chief Clerk, Det UK 011 44 1895 613028