Welcome to the district assembly!

1
Welcome to the district assembly!
2
RI Theme

• Insert RI theme and logo.

3
District Goals

• Insert district goals.

4
Club Leadership Plan
The purpose of the Club Leadership Plan is to
strengthen Rotary at the club level by providing
the administrative framework of an effective club.
5
Avenues of Service
6
Session 1Public Speaking
7
Learning Objectives

• Understand basic public speaking skills.
• Identify ways to improve public speaking skills
  through practice.

8
Preparation Tips

• Know your subject well.
• Identify main points.
• Make notes as needed.
• Prepare visuals, as appropriate.
• Practice what you will say.

9
Public Speaking Tips

• Use stories to illustrate key points.
• Stay within your allotted time.
• Avoid reading from your notes.
• Maintain eye contact and good posture.
• Speak slowly, clearly, and with appropriate
  intonation.
• Be relaxed and confident.

10
Learning Objectives

• Understand basic public speaking skills.
• Identify ways to improve public speaking skills
  through practice.

11
Session 2Leadership
12
Learning Objectives

• Identify key roles of leaders.
• Apply leadership skills to new role as club
  president.

13
Leadership Qualities

• Vision
• Motivation
• Organization
• Communication

14
Resources
15
Learning Objectives

• Identify key roles of leaders.
• Apply leadership skills to new role as club
  president.

16
Session 3Case Study Exercise
17
Learning Objective

• Identify challenges and solve problems that your
  club may face.

18
Session 1Role and Responsibilities
19
Learning Objectives

• Understand the role of the club secretary.
• Identify ways to work with other club leaders.

20
Responsibilities

• Maintain membership records.
• Record attendance.
• Send out notices of meetings.
• Record and maintain minutes.
• Submit required reports to RI.
• Work with treasurer to collect and submit dues
  and fees.

21
Member Access
22
Submitting Reports
23
Resources
24
Learning Objectives

• Understand the role of the club secretary.
• Identify ways to work with other club leaders.

25
Session 3Case Study Exercise
26
Learning Objective

• Identify challenges and solve problems that your
  club may face.

27
Session 1Role and Responsibilities
28
Learning Objectives

• Understand the role of the club treasurer.
• Identify ways to work with other club leaders.

29
Responsibilities

• Record incoming/outgoing funds.
• Collect and submit dues and fees.
• Report to your club board.
• Work with The Rotary Foundation.
• Adhere to the budget.
• Establish financial controls.

30
Managing Funds

• Establish separate accounts for operational and
  charitable funds.
• Document all incoming and outgoing funds.
• Consult an accountant or local expert to
  determine any tax or other liabilities.
• Require board approval for expenses over a set
  amount.
• Appoint a finance committee.

31
Resources
32
Learning Objectives

• Understand the role of the club treasurer.
• Identify ways to work with other club leaders.

33
Session 3Case Study Exercise
34
Learning Objective

• Identify challenges and solve problems that your
  club may face.

35
Session 1Role and Responsibilities
36
Learning Objectives

• Understand the role of the club administration
  committee.
• Select appropriate committee members.

37
Responsibilities

• Develop committee goals to achieve club annual
  goals.
• Organize club programs.
• Produce the club bulletin and maintain Web site.
• Track club attendance.
• Promote fellowship.

38
Promoting Attendance

• Make club meetings enjoyable by making programs
  interesting.
• Ensure member involvement.
• Encourage make-ups for absences.

39
Learning Objectives

• Understand the role of the club administration
  committee.
• Select appropriate committee members.

40
Session 2Developing Goals
41
Learning Objectives

• Develop long-range and annual goals.
• Identify resources that will support these goals.

42
Effective Goals

• Shared
• Measurable
• Challenging
• Achievable
• Time specific

43
Strategic Planning
44
Resources
45
Learning Objectives

• Develop long-range and annual goals.
• Identify resources that will support these goals.

46
Session 3Case Study Exercise
47
Learning Objective

• Identify challenges and solve problems that your
  committee may face.

48
Session 1Role and Responsibilities
49
Learning Objectives

• Understand the role of the membership committee.
• Select appropriate committee members.

50
Responsibilities

• Develop committee goals to achieve club
  membership goals.
• Conduct club assessments.
• Work with public relations committee.
• Train new and current members.
• Sponsor new clubs, if applicable.

51
Recruitment

• Help members identify potential Rotarians, and
  promote the proposal of new members as a
  responsibility of all Rotarians.
• Ensure diverse membership.
• Develop a recruitment strategy.

52
Diversity

• Reflect the community with regard to
• Profession
• Age
• Gender
• Ethnicity
• Religion

53
Retention Strategies

• Survey members for input.
• Administer a questionnaire for resigning members.
• Conduct continuing education sessions.
• Hold regular club assemblies to discuss club
  activities.
• Make meetings interesting and enjoyable.

54
Learning Objectives

• Understand the role of the membership committee.
• Select appropriate committee members.

55
Session 2Developing Goals
56
Learning Objectives

• Develop long-range and annual goals.
• Identify resources that will support these goals.

57
Effective Goals

• Shared
• Measurable
• Challenging
• Achievable
• Time specific

58
Strategic Planning
59
Resources
60
Learning Objectives

• Develop long-range and annual goals.
• Identify resources that will support these goals.

61
Session 3Case Study Exercise
62
Learning Objective

• Identify challenges and solve problems that your
  committee may face.

63
Session 1Role and Responsibilities
64
Learning Objectives

• Understand the role of the public relations
  committee.
• Select appropriate committee members.

65
Responsibilities

• Develop committee goals to achieve club public
  relations goals.
• Promote your club in your community.
• Work with Rotarians to maximize public relations
  efforts.
• Know key Rotary messages.

66
Public Relations Efforts

• Stay current on PR resources and initiatives at
  www.rotary.org.
• Create contact lists of local media.
• Keep the clubs Web site current and interesting
  to the general public.
• Encourage members to promote Rotary.

67
Working with the Media

• Know the facts of the story you wish to promote.
• Designate your spokespeople.
• Prepare fact sheets.
• Write a news release.

68
Learning Objectives

• Understand the role of the public relations
  committee.
• Select appropriate committee members.

69
Session 2Developing Goals
70
Learning Objectives

• Develop long-range and annual goals.
• Identify resources that will support these goals.

71
Effective Goals

• Shared
• Measurable
• Challenging
• Achievable
• Time specific

72
Strategic Planning
73
Resources
74
Learning Objectives

• Develop long-range and annual goals.
• Identify resources that will support these goals.

75
Session 3Case Study Exercise
76
Learning Objective

• Identify challenges and solve problems that your
  committee may face.

77
Session 1Role and Responsibilities
78
Learning Objectives

• Understand the role of the service projects
  committee.
• Select appropriate committee members.

79
Responsibilities

• Develop committee goals to achieve club service
  project goals.
• Conduct service projects that include needs
  assessments, planning, and evaluation.
• Lead fundraising efforts.
• Understand potential liability issues

80
Service Project Guidelines

• Relate projects to the Avenues of Service.
• Address a genuine need.
• Involve all club members.
• Share ideas with other clubs.
• Practice good financial stewardship.

81
RI Programs
82
Evaluating Your Service Project

• Did the project meet the communitys needs?
• Were all club members involved?
• Did the project attract media attention?
• Was your club able to meet the financial demands
  of the project?

83
Learning Objectives

• Understand the role of the service projects
  committee.
• Select appropriate committee members.

84
Session 2Developing Goals
85
Learning Objectives

• Develop long-range and annual goals.
• Identify resources that will support these goals.

86
Effective Goals

• Shared
• Measurable
• Challenging
• Achievable
• Time specific

87
Strategic Planning
88
Resources
89
Learning Objectives

• Develop long-range and annual goals.
• Identify resources that will support these goals.

90
Session 3Case Study Exercise
91
Learning Objective

• Identify challenges and solve problems that your
  committee may face.

92
Session 1Role and Responsibilities
93
Learning Objectives

• Understand the role of the clubs Rotary
  Foundation committee.
• Select appropriate committee members.

94
Responsibilities

• Develop committee goals that achieve club
  Foundation goals.
• Educate club members about the Foundation.
• Encourage club members to support the Foundation.
• Communicate Foundation goals to club members.

95
Foundation Programs
96
Stewardship

• Ensure project oversight.
• Establish financial controls that ensure
  transparency and shared responsibility.
• Report any improper use of funds.
• Implement projects as they were approved.
• Submit appropriate reports.

97
Every Rotarian, Every Year
98
Benefits of the Future Vision Plan

• Simplifies processes
• Expands service opportunities
• Builds a stronger sense of ownership among
  Rotarians at the club and district level for
  their Foundation
• Increases the impact of grants by concentrating
  on the areas of focus

99
Two Grant Types

• District Grants are block grants made to
  districts to support smaller projects locally and
  internationally.
• Global Grants support larger projects with
  sustainable, high-impact outcomes in one of the
  six areas of focus.

100
Areas of Focus

• Peace and conflict prevention/resolution
• Disease prevention and treatment
• Water and sanitation
• Maternal and child health
• Basic education and literacy
• Economic and community development

101
Future Vision Plan Timeline
2011-12
2012-13
2010-11
2013-14
2012-13
011-12
2010-11
PILOT
Full rollout
102
Resources
Visit www.rotary.org/futurevision or
e-mail newgrantspilot_at_rotary.org
103
Learning Objectives

• Understand the role of the clubs Rotary
  Foundation committee.
• Select appropriate committee members.

104
Session 2Developing Goals
105
Learning Objectives

• Develop long-range and annual goals.
• Identify resources that will support these goals.

106
Effective Goals

• Shared
• Measurable
• Challenging
• Achievable
• Time specific

107
Strategic Planning
108
Resources
contact.center_at_rotary.org
109
Learning Objectives

• Develop long-range and annual goals.
• Identify resources that will support these goals.

110
Session 3Case Study Exercise
111
Learning Objective

• Identify challenges and solve problems that your
  committee may face.

112
Session 4Team-building Exercise
113
Learning Objectives

• Refine club goals for the upcoming year.
• Identify challenges your club may face when
  working toward goals.
• Develop strategies to address those challenges.

114
RI Theme

• Insert RI theme and logo for the upcoming year.

115
Thank you for attending the district assembly!
116

• This presentation contains
• photos taken by
• RI staff photographers
• Alyce Henson and Monika Lee.