Title: McNeese State University
1McNeese State University
2EQUAL EMPLOYMENT OPPORTUNITY
- Non-Discrimination Policy
- Diversity Awareness Policy
- www.mcneese.edu/administration/vpsse
- Contact Information
- Dr. Rosemary Gray
- Office of Special Services and Equity
- Smith Hall, Room 125
- Box 93248
- Lake Charles, Louisiana 70609
- (337) 475-5428
- (337) 562-4227 TDD
- (337) 475-5960 FAX
3HIRINGFormal Hiring Plans
- The University has formal hiring plans for
certain Unclassified and Classified employment
types. - The following appointment types must be hired
through a hiring plan - Unclassified Employment
- Faculty
- Non Faculty, Non Classified
- Visiting Lecturer
- Graduate Assistant
- Classified Employment
-
4 HIRINGApproval
- The hiring process begins with Executive Staff
approval to fill a position and ends with
Appointing Authority or delegated Appointing
Authority approval to employ an individual in the
position. ULS Board approvals and the Department
of Civil Service approvals must also take place. - The President of the University is the Appointing
Authority. The President delegates Appointing
Authority for certain matters to include hiring
processes. - The President approves the hiring process for
Faculty and Non Faculty, Non Classified
appointment types. - The Provost/Vice President of Academic Affairs
approves the hiring process for Visiting Lecturer
and Graduate Assistant appointment types. - The Director of Human Resources approves the
hiring process for Classified employment. - NO EMPLOYMENT MAY BEGIN UNTIL THE HIRING PROCESS
IS COMPLETE AND APPROVED BY ALL CONCERNED.
5SAFETY
6GENERAL SAFETY PROGRAM
- Management Policy
- Assignment of Responsibilities
- Hazard Control Program
- Building Coordinator
- Accident / Incident Investigation
- Job Safety Analysis
- Safety Meetings
- General Safety Rules
- Residence Halls
- Laboratory Safety
- Visual Arts
- Crafts and Services
7GENERAL SAFETY PROGRAM - CONTINUED
- Hazardous Materials
- Hazard Communication
- Special Hazards
- Candles / Open Flame Devices
- Evacuation Procedure for Persons with
Disabilities - Emergency Response
- Medical / First Aid Program
- Blood borne Pathogens
- Bomb Threat
- Biological, Chemical, Radiological Incident
- Natural Disaster
- Hazardous Material Incident
- Crisis Intervention
- Annual Self Audit
8DRIVER SAFETY PROGRAM
- General Requirements
- Employee Enrollment
- Accident Reporting
9EQUIPMENT MANAGEMENT PROGRAM
- Mechanical Equipment
- Electrical Equipment
- On / Off Road Equipment
10BONDS AND CRIME PROGRAM
11WATER VESSEL PROGRAM
12OTHER PROGRAMS
- Return to Work Policy
- Diversity Awareness Policy
- Violence Free Workplace Policy
- Sexual Harassment Policy
- Drug Free Policy
- Americans With Disability Act
13FORMS
- Accident / Incident Investigation Form (DA-2000)
- Authorization and Driving History Form (DA-2054)
- Bomb Threat Action Checklist
- Drivers Accident Report Form (DA-2041)
- Driver Authorization Affidavit Form
- Emergency Response Contact List
- Floor Fire Drill Report Form
- Hazard Control (HA-1-90)
- Hepatitis B Vaccination Declination Statement
Form - Job Safety Analysis Form
- Laboratory Safety Inspection Checklist
14CAMPUS SERVICES
15RECREATION COMPLEX
- Facilities include Olympic Size Pool, 4
Racquetball Courts, 3 Full-Length Basketball
Courts, Volleyball Courts, Badminton Courts,
Table Tennis, Wellness Area including Weight Room
and Aerobic Room, 200-meter Indoor Track, Co-ed
Steam and Sauna, Showers, Locker Rooms,
Intramural Playing Fields, and Outdoor Tennis
Courts. - Free Aerobic classes offered to paid members.
- Fees are per semester and Payroll deductible.
- Contact the Recreation Complex for more
information at - 475-5371.
16BOOKSTORE
- Employees with permanent status can open a
personal charge account. - Textbook adoptions require departmental
approval. - Faculty and Staff receive a 20 discount off all
items excluding sales items and textbooks. - Many gift items available including balloon
bouquets. Free gift wrapping with purchase. - Contact the Bookstore for more information at
- 475-5492.
17ATHLETIC SEASON TICKETS
-
- Full time employees receive a discount on season
tickets. - Contact the Ticket Office for more information
at 475-5200.
18STUDENT SERVICES
- Toby Osburn - Dean
- tosburn_at_mcneese.edu
- 337-475-5607
- Olivia Macon - Assistant Dean
- omacon_at_mcneese.edu
- 337-475-5602
- www.mcneese.edu/students
19 BANNERS SERIES
20FRAZAR MEMORIAL LIBRARY
- At home access to online catalog and journal
database with access code-call 475-5725 for info. - Full text databases such as EBSCOhost and
ProQuest are available. - Departments Include Reference, Circulation,
Government Documents, and Interlibrary Loans - For more information visit the website at
http//library.mcneese.edu/.
21POST OFFICE
- Full service federal contract station.
- Full postal services available for the
convenience of the faculty and staff. - Post office box rentals at a low charge.
- Contact the Post Office for more information at
475-5495.
22INTERNET ACCESS
- At home internet access through Structure X is
available for a minimal monthly fee. - The fee is payroll deductible.
- Contact Information 475-5524
- Visit the website at www.mcneese.edu/IT.
23DINING FACILITIES
- Conveniently located in the central part of the
campus. - ID card can be used to load money for use as a
debit card. - Contact the Cafeteria for more information at
475-5496.
24MCNEESE FEDERAL CREDIT UNION
- Conveniently located on campus behind Gayle
Hall - Permanent employees are eligible to join as well
as their dependents to include brothers, sisters,
children, parents, grandparents, grandchildren,
and active McNeese alumni - Fast, friendly, personal service
-
- Four qualified staff members who have a combined
total of 95 years of financial experience -
-
-
25MCNEESE FEDERAL CREDIT UNION
- Rapid loan decisions and same day loan closings
on most loans -
- With approved credit, the credit union will
finance 100 of the purchase price of a new
vehicle, tax, title and license and the extended
warranty, if applicable -
- FREE credit life insurance to cover the unpaid
balance of the loan up to a maximum of 15,000.
(FREE credit life insurance is subject to age
and health requirements) -
- NO loan processing fees, NO loan origination
fees and NO loan prepayment fees.
26MCNEESE FEDERAL CREDIT UNION
- For more information about your McNeese Federal
Credit Union, please contact us at - 475-5344 or visit our website at
www.mcneesecu.com
27UNIVERSITY POLICIES AND PROCEDURES
28ALCOHOL AND DRUG POLICY
- In compliance with the State of Louisianas
Policy on Alcohol and Other - Drugs, the Drug-Free Workplace Act of 1988, and
the Drug-Free - Communities and Schools Act Amendments of 1989,
McNeese State - University has developed a policy concerning
Alcohol and Drugs. - EMPLOYEES AND STUDENTS OF MCNEESE STATE
- UNIVERSITY ARE PROHIBITED FROM THE FOLLOWING
- ACTS
- The unlawful or unauthorized manufacture,
distribution, dispensation, possession, or use of
alcohol and other drugs on the worksite or on
university property or at any university function
except in those areas where the president or his
designee has authorized the serving or sale of
legal beverages in accordance with the provisions
of the state and local laws and ordinances and by
prescribed university regulations. - Impairment of employees or students on the
worksite or on university property or at any
university function from the use of alcohol or
other drugs, except the use of drugs for
legitimate medical purposes
29ALCOHOL AND DRUG POLICY
- Actions which result in the criminal conviction
for - A violation of any criminal drug law, based upon
conduct occurring either on or off the worksite
or - A violation of any alcohol beverage control law
or law which governs driving while intoxicated
based upon conduct occurring on the worksite. - Failure to report to the supervisor that they
have a criminal conviction within five (5) days
of the conviction. - Policy must be viewed in its entirety at
www.mcneese.edu/policy.
30DRUG TESTING
-
- In accordance with Governor Kathleen Blancos
Executive Order KBB 2005-8, Drug Testing is
conducted in accordance with the State of
Louisiana rules and regulations for such. - Positions subject to drug testing
- All current W-2 employees in safety-sensitive or
security-sensitive positions are subject to drug
testing. The policy also applies to all persons
who have made written application for positions
designated as safety-sensitive and/or
security-sensitive or who are promoted into a
position that is considered safety-sensitive
and/or security-sensitive. - All current W-2 employees are subject to drug
testing under the following conditions
reasonable suspicion, post-accident, and random
testing as part of a monitoring program
established to assure compliance with the terms
of a rehabilitation agreement.
31DRUG TESTING
- Conditions when employer may test employees for
drugs under - State law
- Pre-employment post-hire The prospective
employee hired for a safety-sensitive and/or
security-sensitive position must undergo
controlled substance drug testing prior to being
placed in the position. - Post-accident An employee shall be tested
following an accident during the course and scope
of employment if there is reasonable suspicion of
an employees drug use or if the accident results
in - injury requiring medical treatment to any party
involved or injury which results in a fatality - property/equipment damage at or above 1,000.00
and/or - the release of hazardous waste as defined in R.S.
302173(2) or hazardous materials.
32DRUG TESTING
- Random Such testing shall be conducted for
employees in safety-sensitive and/or
security-sensitive positions or participating in
a rehabilitation program utilizing a fair and
equitable method of selection. - Reasonable Suspicion A supervisors belief must
be based on specific observation concerning the
appearance, behavior, speech, or body odors of
the employee. Such determinations should be
confirmed by a second employee when possible. - The Drug Testing Policy may be viewed in Human
Resources.
33WEAPONS ON CAMPUS POLICY
-
- McNeese State University is a gun-free zone.
- The use or possession of firearms or other
weapons on campus is strictly prohibited. - Policy must be viewed in its entirety at
- www.mcneese.edu/policy.
34VIOLENCE FREE WORKPLACE POLICY
-
- McNeese State University promotes a safe,
secure, and respectful working and study
environment. - McNeese prohibits the following
- A. Any act or threat of violence, including,
but not limited to intimidation, harassment,
or coercion. - B. Any act or threat of violence or harassment
which endangers the safety of
another person. - C. Any act or threat of violence or harassment
made directly or indirectly by words,
gestures, or symbols. - Report any threats or acts of violence
immediately to appropriate personnel. - Policy must be viewed in its entirety at
www.mcneese.edu/policy.
35CODE OF GOVERNMENTAL ETHICS
- The Code of Governmental Ethics sets law for many
issues concerning public employment, most
particularly - Nepotism-employment of members of the same family
or same economic unit and - Accepting Monetary or Non-Monetary gifts or
compensation. - Policies concerning Nepotism and Accepting
- Monetary or Non-Monetary gifts or compensation
- must be viewed at www.mcneese.edu/policy.
36E-MAIL, CAMPUS LIST SERVE, BANNER ACCESS
- Included in your packet of information is an
Employee Computing Access Form. This form must
be completed in order to receive access to
computing services at the university. The form
must be completed, have a supervisor signature,
and be returned to University Computing Services. - Valuable information is transmitted through
Campus List Serve. Please ensure that you read
all list serve information to remain informed. - After access is established, University
Computing Services will call you to pick up user
name and passwords as applicable.
37USE OF INFORMATION TECHNOLOGY RESOURCES
- McNeese State University provides access to
computing, networking, telecommunications, and
other information technology (IT) resources in
support of its vision, mission, and philosophy
and its responsibility for education, research,
and service in Southwest Louisiana. Accordingly,
the University encourages and promotes the use of
these resources by the University community,
within institutional priorities and financial
capabilities. Access to and use of these
resources and services are privileges (not
rights) which must be accepted in strict
compliance with all applicable laws and with the
highest standards of ethical behavior. - Policy must be viewed in its entirety at
- www.mcneese.edu/IT. under the link Computing
Policy
38ADMINISTRATIVE ACCOUNTING
- Petty Cash Processing
- Petty cash is to be used solely for emergency
purchases of a non recurring nature. Prior
approval of the department head is required. IN
NO INSTANCE should the amount of the purchase
exceed 100 per vendor per day. - An original receipt listing the items purchased
and the name of the purchaser should be attached
to a petty cash voucher and approved by the
department head and/or dean and accounting
office. Reimbursement is received upon
presentation of the voucher to the cashier in
Smith Hall. Forms are located in the Cashiers
Office or in Administrative Accounting.Â
39ADMINISTRATIVE ACCOUNTING
- Travel Processing
- Current travel policies and procedures must be
followed. - Current forms and regulations may be obtained in
Administrative Accounting. - Contact 475-5101 for more information.
40PURCHASING
- No one may order supplies, materials, equipment,
or services worth more than 100 without a
purchase order. Single orders of 100 or less can
be reimbursed through petty cash. - The University will assume no other obligation
except by purchase order. Purchasing policies and
procedures apply uniformly to all funds
administered by the University. - Contact 475-5087 for more information.
41PROPERTY CONTROL
- The Property Manager is responsible for and
maintains a current physical inventory of all
movable property with an acquisition cost of
1,000.00 or more. - The Property Control Office should be notified of
the receipt of any new property. If any property
is moved from its assigned location, the Property
Control Office must be notified. Any property
that is deemed obsolete to the needs of the
University should be reported to the Property
Control Office by the use of Property Control
Form. Equipment containing parts that may be
salvageable cannot be dismantled until permission
is obtained from the Property Control Office. All
property dispositions must be handled by the
Property Control Office. - Property items that are stolen are to be reported
to the McNeese Police Department as well as to
the Property Control Office. Information
concerning such thefts will be submitted to the
State Property Control Office. - Contact 475-5097 for more information.
-
42ACCESS TO UNIVERSITY POLICIES AND PROCEDURES
- IF YOU DO NOT HAVE ACCESS TO THE INTERNET TO
VIEW POLICIES AND PROCEDURES, PLEASE CONTACT THE
HUMAN RESOURCES OFFICE. - WEBSITE FOR POLICIES
- http//www.mcneese.edu/policy/
- WEBSITE FOR HANDBOOK
- http//www.mcneese.edu/hr
-
43Adherence to University Policies and Procedures
- All employees are expected to read and adhere to
all university policies and procedures as listed
on the Human Resource website. - All employees are expected to read and adhere to
all information contained in the Faculty/Staff
handbook. - All employees are required to sign a statement
agreeing to the above conditions. The statement
is in your McNeese folder.
44 45Probation Period
- Most classified employees are hired under a
probation period. - The probation period is a working test period to
determine if the employee is performing up to
supervisor and university expectations. - A classified employee is first eligible to
receive permanent status after serving 6 months
of the probation period. - The probation period may extend as long as 2
years. - Normally, an employee will not be retained after
1 year if the supervisor does not feel the
quality and/or quantity of work is not up to
university standards. - An employee on a probation period does not have
the right of appeal.
46Performance EvaluationsClassified Employment
- The Performance Planning and Review system for
classified employees begins with a formal
planning session at the time of hire, and ends
with a formal rating session on the anniversary
date. After the rating session, the planning
session is conducted again for the upcoming year. - The anniversary date is 6 months from the hire
date, and is never changing throughout the
career. - If the final rating score is satisfactory or
above, the employee will be eligible to receive a
4 merit increase. - The employee will be eligible each year
thereafter for a merit increase, if the final
rating score is satisfactory or above.
47Performance EvaluationsUnclassified
- The Annual Performance Evaluation program for
certain unclassified employees is mandated by the
University of Louisiana System board rules. - The evaluation program begins with a formal
planning session at the time of hire and ends
with a formal rating session on the anniversary
date. - The anniversary date is one year from the hire
date.
48LEAVE
-
- All TWELVE MONTH employees who are on a regular
tour of duty where the appointment will exceed
120 days will accrue annual and sick leave at an
amount applicable to years of service as listed
below - CLASSIFIED EMPLOYMENT
- 0-3 years 3.6880 hours bi-weekly
- 3-5 years 4.6080 hours bi-weekly
- 5-10 years 5.5360 hours bi-weekly
- 10-15 years 6.4560 hours bi-weekly
- 15 years and above 7.3840 hours bi-weekly
49LEAVE
- UNCLASSIFIED EMPLOYMENT
- 0-3 years 8 hours per month
- 3-5 years 10 hours per month
- 5-10 years 12 hours per month
- 10-15 years 14 hours per month
- 15 years and above 16 hours per month
- Faculty members accrue sick leave only
- FACULTY EMPLOYMENT
- 0-3 years 7.2 hours per month
- 3-5 years 9 hours per month
- 5-10 years 10.8 hours per month
- 10-15 years 12.6 hours per month
- 15 years and above 14.4 hours per month
-
50LEAVE
- Other leave types available for employees
- Family and Medical Leave (FMLA), Bereavement,
Civil and National Leave, Leave Without Pay, and
Military Leave - Leave is pro-rated for all part time employees
- Handbook contains more information on leave
accrual and regulations at www.mcneese.edu/hr
under handbooks -
51Application for Leave
- A pre-approval of leave system is a requirement
of the university, the Department of Civil
Service and the University of Louisiana System
Board. - When leave is foreseeable, the employee should
complete a proper Application for Leave form and
submit to supervisor in advance for approval. - When the leave is not foreseeable, the employee
should complete a proper Application for Leave
form, and submit to supervisor immediately upon
return to duty for approval.
52PAY PERIODS, TIMESHEETS, LEAVE FORMS
-
- Employees are responsible for the timely
completion and submission of an Attendance and
Leave Record (timesheet) each pay period to the
Department Head. The Attendance and Leave Record
is normally provided by the department secretary
or department head. - Leave requests should be in advance and must
have department/division approval before leave
begins. - The standard Application for Leave form may be
downloaded and printed from the Human Resources
website at www.mcneese.edu/hr. - Classified employees are paid bi-weekly on
Friday. Faculty and administrative staff are
paid monthly on the last working day of the month.
53HOLIDAYS
- 12 month employees follow the university Holiday
schedule which can be found on the Human Resource
website under communications. Forced Closure
dates are days the university closes, and the
employee must charge annual or compensatory leave
to be paid for these days. - Faculty members follow the academic calendar
listed in the catalog. -
54DIRECT DEPOSIT
-
- First check is pre-noted to check accuracy
second check is direct deposited. - Multiple account direct deposit is available.
- Forms are available in Human Resources or
Payroll or can be found on the Human Resource
website under Forms.
55TUITION REDUCTION
- McNeese State University promotes educational
opportunity for employees. - An employee may attend one 3 credit hour (3
clock hour) course during the normal work day
with supervisor approval. - You must use appropriate leave or adjust lunch
period to cover your absence. - A tuition reduction is available for eligible
employees. - Policy and forms are available on the Human
Resource website at www.mcneese.edu/hr.
56PARKING PERMITS
- Parking Permits are required for each vehicle
that will be parked on campus. - Parking permit fees are payroll deductible.
- Parking regulations and permit information must
be viewed on the University Police website at
www.mcneese.edu/police.
57ID CARD
-
- The first ID card issued is free.
- There is a fee for lost or stolen ID cards.
- You must have to use Recreation Complex, check
out books from the Library, obtain discounts,
etc. - Picture taken at University Police and ID card
made and issued immediately.
58WORKERS COMPENSATION
- Employees are covered by workers compensation,
which provides for payment of medical expenses
and partial salary payments in the event of an
approved work-related injury or illness. The
amount of the benefits payable and the duration
of payment depend on the nature of the injury or
illness and the employees salary. In general,
usual and customary medical expenses incurred in
connection with an injury or occupational illness
are paid and partial salary payments are provided
beginning after the seven-day waiting period. - You must complete an Incident/Accident
Investigation form when an accident occurs during
the scope of employment and immediately report
the injury to the direct supervisor. Drug
testing will be conducted if the injury is
serious and requires medical treatment. - If you sustain a work related injury or
occupational illness, you should immediately
inform your supervisor and contact Human
Resources at 475-5105 for further information.
59BENEFITS
- Insurance programs-you must enroll within thirty
(30) days of hire. - After thirty (30) days of hire-you are
considered a late applicant and subject to
pre-existing conditions. - Coverage is effective on the first day of the
month after a 30 day waiting period. -
60BENEFITS
- You have an Employee Benefit Fact Sheet in your
folder which gives a basic summary of the benefit
programs offered at the university. - Benefits are offered by employment category and
appointment type. -
- You must schedule an appointment for a private
benefit orientation after this meeting. -
61RETIREMENT
- All eligible employees are required to
participate in a Louisiana state retirement
system plan or, an Optional Retirement Plan if
the employment type is unclassified, in
accordance with the guidelines for such. The
employee contribution is currently set at 8 of
gross income and is tax sheltered. The employer
contribution rate is set annually. -
62RETIREMENT
- Current state laws require all eligible
classified employees to enroll in the Louisiana
State Employees Retirement System. - LASERS is a defined benefit plan which
guarantees a benefit based on your age, years of
service, and final average compensation at
retirement. -
- For more information regarding LASERS benefits,
you may visit the website at www.lasers.state.la.u
s You may register for a pin number on the
members webpage under members access that will
allow internet access to important personal
membership account information.
63RETIREMENT
- Current state laws require all eligible
unclassified employees to enroll in the Teachers
Retirement System of Louisiana or an Optional
Retirement Plan. - TRSL is a defined benefit plan which guarantees
a benefit based on your age, years of service,
and final average compensation at retirement.
The ORP is a defined contribution plan. The
contributions are invested by the designated ORP
carrier in the options chosen by the member. The
performance of the members investments
determines the retirement benefit. -
- For more information regarding TRSL benefits,
you may visit the website at www.trsl.org. You
may register for a pin number on the members
webpage under members access that will allow
internet access to important personal membership
account information. -
- The State of Louisiana has entered into contract
with the following companies to represent the
Optional Retirement Program - AIG-Valic (www.valic.com )
- TIAA-Cref (www.tiaa-cref.org)
- ING (www.ingretirementplans.com )
-
-
64Contact Information for Optional Retirement
Program
- ING-Darren Hood
- Phone/Office-337-478-9707
- Phone/Cell-337-794-3688
- E-mail-daren40_at_suddenlink.net
- AIG VALIC-Jeanie Pousson
- Phone/Cell-337-540-7726
- Phone/Pager-337-438-0439
- E-mail-gloria_pousson_at_aigvalic.com
- TIAA-CREF
- Phone-832-681-7420
- Phone/Office-1-800-842-2951
- E-mail-vbranch_at_tiaa-cref.org
65RETIREMENT
- IMPORTANT INFORMATION CONCERNING SOCIAL
SECURITY - FICA TAX WITHHOLDING
- State of Louisiana regulations do not allow
withholding for FICA tax (Social Security) when
the employee participates in a mandatory state
retirement system.
66SOCIAL SECURITY
- Government Pension Offset reduction for spouses
or widower's benefit -
- Normally, when your spouse retires on Social
Security, you are eligible for 51 percent of your
spouses benefit if you are at least age 62.
However, since you are eligible for a benefit
from TRSL, you may be subject to the Government
Pension Offset. You will not have a reduction in
your benefit from Social Security, if you meet
one of the following - conditions
- You were eligible to retire before December
1982, and you meet all the requirements for
Social Security spouses benefits in effect in
January 1977. (A divorced womans marriage must
have lasted at least 20 years, and a husband or
widower must have received one-half of his
support from his wife.) or - You were eligible to retire before July 1,
1983, and were receiving one-half of your support
from your spouse. - Windfall Elimination Provision
- If you receive a TRSL retirement benefit, a
modified benefit formula, known as the Windfall
Elimination Provision (WEP), is usually used to
reduce your own Social Security earned benefit.
67CONTACT INFORMATION
- SAFETY OFFICE
- MIKE RODRIGUE 475-5270
- HUMAN RESOURCES
- GENERAL INFORMATION 475-5103
- BENEFITS 475-5105
- SPECIAL SERVICES AND EQUITY
- GENERAL INFORMATION 475-5413