Persistent Workspaces: Site Review

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Persistent Workspaces Site Review

• Pedram Keyani
• Department of Computer Science
• Stanford University

2
Sites Reviewed

• OpenText Corporation
• Web based collaboration tools
• OpenAir
• Automation software for project-based teams
• Logos Research Systems
• Bible study software
• NCEF National Clearinghouse for Educational
  Facilities
• Guidelines for educational workspaces

3
OpenText Products

• BASIS Document storage, search and retrieval
  system
• Techlib Ambiguous what this really is
• iRMIS Manages documents in multiple repositories
• OnTime Lets employees coordinate and synchronize
  activities by accessing each others calendars.
• LiveLink Encapsulates all these tools and has
  other functionality

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OpenTextLiveLink (Tour)

• Document management
• Central repository
• 9 levels of permissions for access control
• Team collaboration management
• Handles short term, long term or sub projects
• Information retrieval and search
• Proprietary search engine, crawler and agents
• Group scheduling
• Allows every to see each others calendars
• Update and view through handheld devices
• Business process automation
• Workflow tools combines

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OpenAir Solutions

• Business development
• Ambiguous marketing hype
• Resource management
• Leverage employee capabilities, profiling
• Project management
• Project status information and management
• Knowledge management
• Document tracking, control and revision system
• Project accounting
• Time and expense tracking and management

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OpenAir Advantages

• Flexible reporting facilities for business
  metrics.
• Data analysis tools.
• SW can be hosted by OpenAir or installed onsite.
• Integrated with front-office and back-office
  applications as well as hand-held devices.
• Security of data from outside world and data
  corruption.
• But it all runs on their server.

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Logos

• Bible study software with the intended goal of
  maximizing a bible study session
• Three different types of task-oriented workspaces
• Devotional short sessions
• Bible study longer sessions
• Original language longer more in-depth study

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Logos Devotional Workspace

• Devotional starting location
• Primary bible primary document
• Cross reference specialized search
• Bible target resulting location
• User notes generic white board area

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Logos Bible Study Workspace

• Primary bible primary document
• Target bible resulting location
• Cross reference specialized search
• Definitions double clicking on a word in the
  primary bible will bring up a definition in a
  different window
• Commentary meta data by author of document of
  some authority

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Logos Primary Language

• Original language text source data
• Bible target hot spots in the original
  language text present information here
• Additional language possible translations
• Language dictionary translation tool
• Lexicon bible dictionary more detailed
  information, activated by links in the original
  document

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NCEF

• Discusses what needs to be thought about when
  designing a school
• Two main types of educational workspaces
• Classroom-based workspace
• Students migrate from room to room
• Movement towards activity-based project centered
  learning
• Office-based workspace
• Teachers migrate from room to room and thus need
  a home base

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Classroom-based Workspace

• Should be designed for an individual teacher or a
  shared place for many teachers
• Should include wiring for intercom, telephone and
  computer
• Should have space for private work and individual
  meetings

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Office-based Workspace

• Components
• Private office
• One-on-one meetings
• Individual work
• Teacher workroom with workstation
• Serves as a focal point for teams or clusters
• Breakout room ? not defined
• Lounge
• More relaxed atmosphere where work can be done

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Implications for Persistence

• Classroom-based workspaces
• Resources of a room are under the control of an
  individual teacher
• There is a set of global data that is accessible
  in the room and other data that must be shared by
  students

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Implications for Persistence

• Office-based workspace
• Data must be accessible to a teacher from many
  different locations. It must either be carried
  on them or accessible remotely
• Each room must change settings for the individual
  needs of the subject being taught

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Interesting Ideas From OpenText

• Different categories of collaborative software
• Data storage
• Data retrieval
• Personnel coordination and management
• Integration of Web and Pre-installed software

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Interesting Ideas From OpenAir

• Tools for analyzing project progress?? I think
• Vague description of product

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Interesting Ideas From Logos

• Different windows for primary and secondary
  document
• Window for taking notes on a document
• Window for authors commentary
• Session type defined by time duration and level
  of interaction with the material

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Interesting Ideas From NFEC

• What we want to achieve with a persistent
  workspace depends on the physical environment
  that users are in
• It would be beneficial for us to categorize the
  different situations we expect to deal with and
  extract the important characteristics that we
  must deal with

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Question

• Did anyone get anything from this?

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Idea From Logo
Authors commentary
Notes taken during a meeting
Document