NC EXTEND2 EndofGrade Reading Field Test for Grades 38

1
NC EXTEND2 End-of-Grade ReadingField Test for
Grades 3-8

• Carteret County Schools
• Test Coordinators Training
• April 8, 2009

2
Field Test Eligibility

• All students in membership in grades 3-8 whose
  IEP designates the use of NCEXTEND2 alternate
  assessment for the End-of-Grade Reading
  Comprehension assessment.
• Exceptions are medically fragile students who
  have a medical exception requested in writing by
  principal
• No IEP? No test.

3
Test Window and Schedule

• Carteret County test window is April 19-24
• Requires only one day
• Estimated time for completion 138 minutes
• All students receive ample opportunity to
  complete
• Students record actual working time on side 2 of
  AS
• Must begin as early in the day as school schedule
  allows.
• Afternoon administrations are prohibited (except
  for specific accommodations)
• No mixed grade test sessions

4
General Information

• Procedures and policies are basically the same as
  the Reading EOG.
• Three forms of the field test. Forty questions.
• All eligible students tested on the same day, at
  the same time
• Students must bubble form number on side 1 of
  answer sheet
• Answer sheet and test book form must match
  (color)
• NO READ ALOUDS!!!
• All students must write first and last name on
  test book
• All may write in book. Answers must be bubbled
  on answer sheet.

5
Field Test Materials

• Field Test TAMs for every Test Administrator at
  training.
• EXT2 Reading FT answer sheet (only for those
  actually tested)
• EXT2 Reading FT test booklet
• No.2 pencils
• Blank paper
• Accurate timing device (no noise, no alarm)
• Highlighters are optional (in test books only)
• Colored acetate overlays are optional
• Braille, one-per-page, and large print editions
  are available
• NC General Purpose Header Sheet for each
  class/group

6
FT Accommodations

• See page 15 of the EXT2 Reading FT TAM for
  allowed accommodations.
• No Test Administrator read-aloud accommodation!!
• No signing/cueing accommodation.
• Read-aloud-to-self accommodations must be in
  one-on-one sessions.
• Multiple session accommodations can be completed
  in the afternoon.
• Mark-in-book accommodations recorded on the test
  booklet with signature of transcriber and
  verifier, and date.

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Accommodations contd

• Freedom of choice is not an option
• No surprises on test day IEP changes made after
  20 March 2009 will NOT be used for the FT.
• Must be specified in IEP or 504.
• Use it or report it and do it again.
• When in doubt, ask in advance.

8
FT Special Codes

• See page 39 of TAM
• To be entered on all Reading FT answer sheets
• Anticipated Reading Grade at the end of the
  school year
• Anticipated Achievement Levels for the Reading FT
• Pg 47-52 provide Achievement Level Descriptors
• Plan ahead so the information is available when
  the FT is completed

9
Assorted Information

• The following items are prohibited in test
  sessions
• Cell phones / iphones / pagers
• PDAs / Blackberries
• iPods / MP3 players
• Reference books
• Cheat sheets (personal or corporate)
• Textbooks
• Thesauruses / Dictionaries
• Music
• Bookmarks
• Food
• Drink
• Candy / Gum
• Procedures, formulas, or word lists
• Tips for Taking Tests

10
Test-Day Procedures

• Wall displays removed/covered.
• At no time are proctors to be alone with the
  student test booklets or state test
  administration materials. Proctors are not to
  pick up test materials from or return test
  materials to the school test coordinator at the
  beginning or the end of testing unless
  accompanied by the appropriate school personnel.
• No additional materials given to students during
  the test administration, except blank paper or
  pencils.

11
Test-Day Procedures contd

• Test Administrators are NOT permitted to omit,
  rewrite, clarify, paraphrase, interpret, explain,
  provide synonyms for the instructions, or provide
  assistance in answering the questions in any
  manner.
• Test Administrators for the earlier grades may
  use professional judgment in order to pause more
  often when reading instructions aloud because
  students at these grade levels may have more
  difficulty following several directions at one
  time. TAM, Pg 24, Section V, Directions for
  Administration
• Test administration directions must be followed
  EXACTLY as written. Failure to follow the
  script as written in this manual may constitute a
  misadministration or violation of the Testing
  Code of Ethics.

12
Specified Procedures

• See Pg 16, Section IV, Field Test Administration
  Information, Uniformity of Test Administration
• ...Directions for distributing test materials
  such as blank paper and pencils must be followed.
  Placing the test materials on the students desk
  prior to the beginning of the test administration
  is a violation of the procedures outlined in...
  the Testing Code of Ethics.

13
Test Security Testing Code of Ethics

• EVERYONE except students reads the Testing Code
  of Ethics.
• School personnel are not to disclose the
  contents of secure tests by discussing specific
  questions or information contained within the
  tests with each other or with students.
• In addition, excerpts must not be used at any
  time during classroom instruction or in resource
  materials as study guides.
• Access to the tests shall be limited to school
  personnel who have a legitimate need.
• Not copied, filed, used in instructional
  activities, reproduced, or paraphrased.
• Report any sample test questions in instructional
  material prior to use, whether generated locally,
  from another school, or from an unknown source.

14
Test Security Accounting for Materials

• Everything issued out gets returned to C.S.
  Testing
• Secure, locked, limited access storage area.
• Prohibit reproduction of all or any part for the
  tests
• Prohibit employees from disclosing the content
• Minimize access of school personnel before and
  after
• Report materials discrepancies immediately to
  C.S. Testing
• Review for stray marks, required coding, and SIQ
  information in secure conditions of a group
  session

15
Accounting for Materials contd

• See Pg 5, Section II, Test Security, Accounting
  For and Storing Test Materials
• The principal shall establish a procedure to
  have test materials distributed immediately prior
  to each test administration. Before each test
  administration, the school test coordinator shall
  accurately count and distribute test materials to
  each test administrator. Immediately after each
  test administration, the school test coordinator
  shall collect, count, and return all test
  materials to the secure, locked storage area.

16
Answer Sheet Review and Coding

• Prepare and submit to C.S. Testing a written plan
  for reviewing student answer documents for stray
  marks and coding. (Now required by DPI for annual
  accountability audits)
• The item review and the review/coding of secure
  test materials for stray marks and coding must
  occur under secure conditions in a group setting.
  
• A group is defined as, 3 or more school
  personnel.
• During review of answer sheets and headers before
  scanning, no test booklets may be available.
• No changes to student answers are allowed.
  Student answers are NOT to be changed or modified
  in any manner during this process.

17
Field Test Item Review

• To be completed by Reading curriculum teachers.
  Special education and ESL teachers may also
  review
• Serves as the only input from teachers concerning
  the form and content of the test being developed.
• Will be completed on-line at
• https//data.ncsu.edu/ESR
• Schools assign user ID and passwords in
  NCRegistration ( https//data.ncsu.edu/NCRegistra
  tion/ )for those teachers who do not already have
  a user ID and password to access the Moodles.

18
Test Administrators and Proctors

• Test Administrators and proctors must be present
  in session AT ALL TIMES. Absence of Test
  Administrator will probably constitute
  misadministration.
• Test Administrator may leave the session only in
  an emergency and must notify the TC.
• Proctors must remain in the test session, except
  in an emergency.
• Proctors dont read directions or assist students
  to select answers, or to modify, change, alter,
  or tamper with student responses to test
  questions. Proctors do not review answer sheets
  for scannability.
• Proctors are required for every test session
  even one-on-one.
• Proctors and Test Administrators may not do other
  work or read during test session. Their sole
  focus for the duration of the test session is the
  administration of the test.

19
Test Administrators and Proctors contd

• Proctors and Test Administrators must be
  attentive exclusively to the testing session.
  They may not do other work or reading while the
  test session is in progress.
• Test Administrators and proctors are to move
  quietly about the room and scan the students
  work areas to ensure that students are following
  the test directions, performing the required
  tasks, and not sharing responses.

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Responsibilities

• State Board of Education Policy list of specific
  Test Administrator and Proctor responsibilities
  includes
• Provide a positive test-taking environment, and
• Avoid distracting behaviors, such as
• Holding extended conversations
• Reading newspapers, novels, etc.
• Eating
• Carrying out other personal or professional
  duties
• Talking on cell phones, etc.
• Move quietly about the room and scan the
  students work areas to ensure that students are
  following the test directions, performing the
  required tasks, and not sharing responses.

21
Test Coordinator Accessibility

• The school test coordinator must be
  accessible to test administrators and proctors
  during the administration of secure state tests.
  Due to the accessibility requirement, the school
  test coordinator must not be given the
  responsibility of administering a test.
• No exceptions.

22
A Gentle Reminder

• Misadministrations ARE preventable.
• Experience is not a reliable guide
• Good intentions cause many misadministrations
• ALWAYS protect the security of test materials
• Keep your attention on the rules and students
• Ignore accommodations at your peril!!!
• Prepare yourself and the room
• Facilitate the environment, not the answers
• Interpretations usually cause misadministrations
• Imaginations have no place in testing!!
• Make sure required medications are taken
• We can fix just plain Oops.