MU TRAVEL

1
MU TRAVEL

• Are You Or Someone In Your Department Preparing
  To Travel On University Business?

2
OBJECTIVES

• PLANNING/PREPARING TO TRAVEL
• BEST METHODS TO PAY FOR TRAVEL
• UNIVERSITY TRAVEL POLICIES AND PROCEDURES
• TRAVEL REIMBURSEMENTS

3
UNIVERSITY TRAVEL CARD

• Employees traveling for University business may
  obtain a University Travel Card
• Card is used to pay for business related travel
  expenses
• Travelers are personally liable for all charges
• Employees may apply for card at
  http//mutravel.missouri.edu/Trvcard1.htm

4
AIR TRAVEL

• Columbia Regional Airport
• Mesaba Airlines operated by Northwest Airlines
• Connect to Memphis with 91 non-stop domestic and
  international destinations
• Employees must obtain lowest available fare
• Personal Perquisites
• Transportation Purchasing Card

5
TRAVEL AGENCY BENEFITS

• Scheduling additional travel services
• Rental cars, shuttles, etc.
• Rescheduling of canceled flights and rebooking
  unused tickets
• Assistance with problem resolution during travel
• Advising travelers of travel advisories, rules
  and regulations, and best routes
• Providing usage reports and data

6
HOTEL ARRANGEMENTS

• Hotel Deposits
• University Travel Card
• Personal Credit Card
• Hotel Card through Accounting Services
• Hotel Direct Bill
• Hotels in Missouri
• Tax Exempt Certificate

7
RENTAL CAR

• Documentation required for purpose of rental
• Expenses reimbursed up to full-size vehicle
• Discounted rate programs available
• Insurance coverage should be declined, except
  for
• Van with greater than 8 passenger capacity
• Trucks transporting cargo
• SUVs used off-road
• Traveling outside of U.S.
• Rental car agreements may be paid with University
  Travel Card or Direct Bill

8
DRIVE vs FLY

• Employees have option to drive for travel within
  400 miles of Columbia (one-way)
• For greater distances, employees may elect to
  drive versus flying. Cost comparison is required
• Include airfare quote (obtained prior to the
  trip)
• Any travel related expenses between campus and
  airport

9
TOP 12 LIST OF THINGS TO CHECK BEFORE SUBMITTING
YOUR REIMBURSEMENT http//mutravel.missouri.edu
/Top-Twelve-Travel.htm

• ACCOUNT FOR EXPENSES WITHIN 60 DAYS
• ELECT TO DRIVE VS. FLY
• OBTAIN NECESSARY SIGNATURES AND APPROVALS
• MILEAGE
• TAX EXEMPT LETTER

• LODGING
• AIRFARE
• RENTAL CAR
• RECEIPTS OVER 75
• BUSINESS PURPOSE
• ADDITIONAL PERSON
• DEPARTURE/RETURN TIMES

10
USEFUL WEBSITES FOR TRAVEL

• MU TRAVEL- http//mutravel.missouri.edu/
• BPPM - http//bppm.missouri.edu/
• MEAL ELIGIBILITY - http//mutravel.missouri.edu/me
  al_eligibility.html

11
FOREIGN TRAVEL

• FOREIGN TRAVEL REIMBURSEMENTS http//mutravel.miss
  ouri.edu/trav_vr.htmFOREIGN_TRAVEL
• OANDA CURRENCY CONVERTER - http//www.oanda.com/
  converter/classic
• FOREIGN FEDERAL MEAL PER DIEM -
  http//aoprals.state.gov/web920/per_diem.asp

12
WHATS IN THE FUTURE?

• TRIP Travel Reimbursement Information Program
• Managed Travel Program
• Online booking tool
• Negotiated discounts

13

• QUESTIONS?