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WORKERS

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Title: WORKERS


1
WORKERS COMPENSATION HEALTH CARE NETWORK NOTICE
OF NETWORK REQUIREMENTS
  • TEXAS DEPARTMENT OF INSURANCE

2
WORKERS COMPENSATION (WC) HEALTH CARE NETWORKS
  • HB 7 (79th Texas Legislature) - Enacted, among
    other laws, Chapter 1305, Insurance Code, which
  • Authorizes establishment of WC Health Care
    Networks to Provide WC Medical Benefits
    (Creation)
  • Provides Standards for Certification,
    Administration, Evaluation Enforcement of the
    delivery of health care services to injured
    employees (Regulation)
  • 1

3
First, Some Terminology 1305.004(b), Insurance
Code
  • In this chapter, the following terms have the
    meanings assigned by 401.011, Labor Code
  • "compensable injury (8) "injury
  • "doctor (9) insurance carrier
  • "employer (10) treating doctor
  • (4) "health care
  • (5) "health care facility
  • (6) "health care practitioner
  • (7) "health care provider
  • 2

4
401.011, Labor Code
  • (17) "Doctor means a doctor of medicine,
    osteopathic medicine, optometry, dentistry,
    podiatry, or chiropractic who is licensed and
    authorized to practice.
  • (21) "Health care practitioner means
  • (A) an individual who is licensed to provide or
    render and provides or renders health care or
  • (B) a non-licensed individual who provides or
    renders health care under the direction or
    supervision of a doctor.
  • (22) "Health care provider" means a health care
    facility or health care practitioner.

  • 3

5
More Terminology1305.004(16), TIC
  • Network or Workers Compensation Health Care
    Network means an organization that is
  • formed as a health care provider network to
    provide health care services to injured
    employees
  • certified in accordance with Chapter 1305, TIC,
    and Commissioners rules and
  • established by, or operates under contract with
    an insurance carrier. 4

6
IMPORTANT NOTES
7
  • The insurance carrier must provide the employer
    with Notice of Network Requirements which must be
    provided to employees in the manner and at the
    times prescribed under 1305.005, TIC, and 28 TAC
    10.60.
  • 5

8
Pursuant to 28 TAC 10.60(h)
  • An employer or carrier must deliver the Notice
    of Network Requirements (Notice) and the
    acknowledgment (Ack) form to the employees and
    document
  • the method of delivery,
  • to whom the notice was delivered,
  • the location of the delivery, and
  • the date(s) of delivery. 6

9
AND
  • Failure of an employer or carrier to establish a
    standardized process for delivering the Notice
    and Ack form and maintain the required
    delivery, location and delivery date-related
    documentation creates a rebuttable presumption
    that the employee has not received the Notice and
    is not subject to Network requirements.
    7

10
28 TAC 10.61(f)Insurance Carrier Liability
forIn-Network Health Care and, Out-of-Network
Health Care as follows
  • (1) emergency care
  • (2) health care provided to an injured employee
    who does not live within the service area
  • 8

11
(3) health care provided by an out-of-network
provider pursuant to a referral from the injured
employee's treating doctor that has been approved
by the network as follows
  • (A) if an injured employee's treating doctor
    requests a referral to an out-of-network provider
    for medically necessary health care services that
    are not available from network providers, the
    network shall approve or deny a referral to an
    out-of network provider within the time
    appropriate under the circumstances but, under
    any circumstance, not later than seven days after
    the date the referral is requested 9

12
  • (B) if the network denies the referral request
    because the requested service is available from
    network providers, the employee may file a
    complaint in accordance with the network's
    complaint process under 1305.402, TIC and 28 TAC
    10.121
  • 10

13
  • (C) if the network denies the referral request
    because the specialist referral is not medically
    necessary, the employee may file a request for
    independent review as described in 28 TAC
    10.104 and
  • 11

14
  • (4) health care services provided to an injured
    employee before the employee received the notice
    of network requirements and the employee
    information for the appropriate network and
    service area.
  • 12

15
NOTICE OF NETWORK REQUIREMENTS 1305.451, Texas
Insurance Code 28 TAC 10.60
  • The Notice must comply with Texas Insurance Code
    1305.005 1305.451 and include
  • (g)(1) a statement that the entity providing
    health care to employees is a certified workers'
    compensation health care network
  • 13

16
Notice must include (continued)
  • (g)(2) the network's toll-free number and address
    for obtaining additional information about the
    network, including information about network
    providers
  • 14

17
Notice must include (continued)
  • (g)(3) a description and map of the network's
    service area, with key and scale, that clearly
    identifies each county or ZIP code area or any
    parts of a county or ZIP code area that are
    included in the service area
  • 15

18
Notice must include (continued)
  • (g)(4) a statement that an employee who does not
    live within the network's service area may notify
    the carrier as described under 10.62 of this
    subchapter (relating to Dispute Resolution for
    Employee Requirements Related to In-Network
    Care)
  • 16

19
Notice must include (continued)
  •  
  •  (g)(5) a statement that an employee who asserts
    that he/she does not currently live in the
    network's service area may choose to receive all
    health care services from the Network during the
    insurance carrier's review under 28 TAC 10.62
    (Dispute Resolution) and during the department's
    review of his/her complaint and that the
    employee may be liable, and the carrier may not
    be liable, for payment for health care services
    received out of network if it is ultimately
    determined that the employee lives in the
    network's service area
  • 17

20
Notice must include (continued)
  • (g)(6) a statement that, except for emergency
    services, the employee shall obtain all health
    care and specialist referrals through the
    employee's treating doctor
  • 18

21
Notice must include (continued)
  • (g)(7) an explanation that network providers have
    agreed to look only to the network or insurance
    carrier and not to employees for payment of
    providing health care for a compensable injury,
    except as provided by paragraph (8) of this
    subsection
  • 19

22
Notice must include (continued)
  • (g)(8) a statement that if the employee obtains
    health care from non-network providers without
    network approval, except for emergency care, the
    insurance carrier may not be liable, and the
    employee may be liable, for payment for that
    health care
  • 20

23
Notice must include (continued)
  • (g)(9) information about how to obtain emergency
    care services, including emergency care outside
    the service area, and after-hours care
  • 21

24
Notice must include (continued)
  • (g)(10) a list of the health care services for
    which the insurance carrier or network requires
    preauthorization or concurrent review
  • 22

25
Notice must include (continued)
  • (g)(11) an explanation regarding continuity of
    treatment in the event of the termination from
    the network of a treating doctor
  • 23

26
Notice must include (continued)
  • (g)(12) a description of the network's complaint
    system, including
  • (A) a statement that an employee must file
    complaints with the network regarding
    dissatisfaction with any aspect of the network's
    operations or with network providers
  • 24

27
Notice must include (continued)
  • (Network's Complaint System, continued)
  • (B) any deadline for the filing of complaints,
    provided that the deadline may not be less than
    90 days after the date of the event or occurrence
    that is the basis for the complaint
  • 25

28
Notice must include (continued)
  • (Networks Complaint System, continued)
  • (C) a single point of contact within the network
    for receipt of complaints, including the address
    and e-mail address of the contact and
  • 26

29
Notice must include (continued)
  • (Networks Complaint System, continued)
  • (D) a statement that the network is prohibited
    from retaliating against
  • (i) an employee if he/she files a complaint
    against the network or appeals a decision of the
    network or
  • (ii) a provider if the he/she, on behalf of an
    employee, reasonably files a complaint against
    the network or appeals a decision of the network
    and 27

30
Notice must include (continued)
  • (Networks Complaint System, continued)
  • (E) a statement explaining how an employee may
    file a complaint with the department as described
    under 10.122 of this chapter (relating to
    Submitting Complaints to the Department)
  • 28

31
Notice must include (continued)
  • (g)(13) a summary of the insurance carrier's or
    network's procedures relating to adverse
    determinations and the availability of the
    independent review process
  • 29

32
Notice must include (continued)
  • (g)(14) a list of network providers updated at
    least quarterly, including
  • (A) the names and addresses of network providers
    grouped by specialty. Treating doctors shall be
    identified and listed separately from
    specialists. Providers who are authorized to
    assess maximum medical improvement and render
    impairment ratings shall be clearly identified
  • (B) a statement of limitations of accessibility
    and referrals to specialists and
  • (C) a disclosure listing which providers are
    accepting new patients and 30

33
Notice must include (continued)
  • (g)(15) a statement that, except for emergencies,
    the network must arrange for services, including
    referrals to specialists, to be accessible to an
    employee on a timely basis on request and within
    the time appropriate to the circumstances and
    condition of the injured employee, but not later
    than 21 days after the date of the request. 31

34
Other Notice-Related Requirements1305.005,
Insurance Code
  • (d) The insurance carrier shall provide to the
    employer, and the employer shall provide to the
    employer's employees, notice of network
    requirements, including all information required
    by Section 1305.451. The employer shall
  • (1) obtain a signed acknowledgment from each
    employee, written in English, Spanish, and any
    other language common to the employer's
    employees, that the employee has received
    information concerning the network and the
    network's requirements and
  • (2) post notice of the network requirements at
    each place of employment.
  • 32

35
Other Notice-Related Requirements1305.005,
Insurance Code
  • (e) The employer shall provide to each employee
    hired after the notice is given under Subsection
    (d) the notice and information required under
    that subsection not later than the third day
    after the date of hire.
  • 33

36
Other Notice-Related Requirements1305.005,
Insurance Code(Contd)
  • (f) An injured employee who has received notice
    of network requirements but refuses to sign the
    acknowledgment form required under Subsection (d)
    remains subject to the network requirements
    established under this chapter.
  • 34

37
Other Notice-Related Requirements1305.005,
Insurance Code(Contd)
  • (g) The employer shall notify an injured employee
    of the network requirements at the time the
    employer receives actual or constructive notice
    of an injury.
  • 35

38
Other Notice-Related Requirements1305.005,
Insurance Code(Contd)
  • (h) An injured employee is not required to comply
    with the network requirements until the employee
    receives the notice under Subsection (d), (e), or
    (g).
  • 36

39
Dispute Resolution 28 TAC 10.62
  • If an employee asserts that he/she does not
    currently live in the network's service area,
    he/she may request a review by contacting the
    insurance carrier and providing evidence to
    support his/her assertion.
  • 37

40
28 TAC 10.62(Contd)
  • (b) An insurance carrier must review the request
    for review, including any evidence provided by
    the injured employee any evidence collected by
    the insurance carrier, and make a determination
    regarding whether the employee lives within the
    network's service area or lives within the
    service area of any other WC network contracted
    with or established by the insurance carrier
    (alternate network). If an insurance carrier
    makes a determination that the employee lives
    within the service area of an alternate network,
    the insurance carrier shall provide the employee
    with the notice of network requirements as
    described under 28 TAC 10.60 for the alternate
    network. Upon receipt of the notice of network
    requirements, the employee must select a treating
    doctor from the list of the alternate network's
    treating doctors in the network's service area.
    38

41
28 TAC 10.62 (Contd)
  • (c) Not later than seven calendar days after the
    date the insurance carrier receives notice of the
    injured employee's request for review, the
    insurance carrier shall notify the employee, in
    writing, of the carrier's determination. This
    notice shall include
  • a brief description of the evidence the carrier
    considered when making the determination, and
  • a copy of the carrier's determination and a
    description of how an employee may file a
    complaint regarding this issue with the
    department.
  • The insurance carrier shall also send a copy of
    the carrier's determination to the employee's
    employer.
  • 39

42
28 TAC 10.62(Contd)
  • (d) If an employee disagrees with the insurance
    carrier's determination, the employee may file a
    complaint with TDI in accordance with 28 TAC
    10.122. To be considered complete, the
    employee's complaint must include
  •   (1) the employee's contact information,
    including the employee's name, current physical
    address, and telephone number
  •   (2) a copy of the insurance carrier's
    determination and
  •   (3) any evidence the employee provided to the
    insurance carrier for consideration. 40

43
28 TAC 10.62(Contd)
  • (e) An injured employee who disputes whether
    he/she lives within a network's service area may
    seek all medical care from the network during the
    pendency of the insurance carrier's review and
    the TDI's investigation of a complaint.
  • 41

44
PLAIN LANGUAGE REQUIREMENTS28 TAC 10.63
  • (a) The notice of network requirements and
    employee information and acknowledgment form
    required by 1305.451, TIC and 28 TAC 10.60
    shall be written in plain language and comply
    with the following
  •   (1) the text shall achieve a minimum level of
    readability which may not be more difficult than
    the equivalent of a ninth grade reading level as
    measured by the Flesch reading ease test, a test
    referenced in the list of standardized tests
    contained in 28 TAC 3.3092(c)(1), or other
    standardized test as approved by the department
  • (2) the form shall be printed in not less than
    12-point type
  • 42

45
PLAIN LANGUAGE (continued)
  • (3) the form shall be appropriately divided and
    captioned in a meaningful sequence such that each
    section contains an underlined, boldfaced, or
    otherwise conspicuous title or caption at the
    beginning of the section that indicates the
    nature of the subject matter included in or
    covered by the section and
  • (4) the form shall be written in a clear and
    coherent manner and wherever practical, words
    with common and everyday meanings shall be used
    to facilitate readability. 43

46
PLAIN LANGUAGE (continued)
  • (b) The notice of network requirements and
    employee information form described at 28 TAC
    10.22(18) shall be filed with the department in
    accordance with 28 TAC 10.21 and shall be
    accompanied by a certification signed by an
    officer or other authorized representative of the
    network stating the reading level of the form,
    the standardized test utilized to determine the
    reading level, and that the form meets or exceeds
    the minimum readability standards. To confirm the
    accuracy of any certification, the commissioner
    may require the submission of additional
    information.
  • 44

47
THE END
  • TEXAS DEPARTMENT OF INSURANCE
  • Health Workers Compensation Network
    Certification Quality Assurance Division
  • (512) 322-4266
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