Electronic Design Project Project Management Lecture 2

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Electronic Design ProjectProject
ManagementLecture 2
ELE 1EDP
George Alexander G.Alexander_at_latrobe.edu.au http/
/www.latrobe.edu.au/eemanage/
13 August, 2007
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Last week

• In what way is a project different?
• Types of projects
• The four phases

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MANAGING BUSINESS AND ENGINEERING
PROJECTSConcepts and Implementationby John M
Nicholas 1990 Prentice Hall
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Project Parameters(Project Specification)
Project Parameters
Quality
Cost
Time
Schedule
Specifications
Budget
Source Haynes, M.E. Project Management from Idea
to Implementation Kogan Page, 1990
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Project Issues

• What is the purpose of the project?
• What are the objectives?
• What are the desired outcomes?
• How will success be measured?

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Before getting startedTeam formation

• Forming
• Storming
• Norming
• Performing

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Seven Things Teams Need

• Teams require clear agreed boundaries,
• Teams must plan, do and review their work,
• Teams need agreed goals,
• Teams need to determine ground rules by which
  they manage their behaviour,
• Teams need to measure and know how they are
  going,
• Teams need to have agreed on their co-ordination
  and leadership, and
• Teams need to meet regularly.

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Getting Started

• Haynes stresses the importance of a common
  understanding between the team members of the
  projects definition, scope and basic
  implementation strategy. Then
• 1. Study, discuss, analyse.
• 2. Write a preliminary project definition.
• 3. Set an end-results objective.
• 4. List imperatives and desirables.
• 5. Generate alternative strategies.
• 6. Evaluate alternatives.
• 7. Choose a course of action.

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Refer Fire Alarm Specifications
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Fire Alarm End-result Objectives, Imperatives
and Desirables

• List as many end-result objectives as you can
  think of.
• Classify each one as an imperative or a desirable

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Brainstorming

• Brainstorming is a free-form process that taps
  into the creative potential of a group through
  association of ideas.
• Association works as a two-way current when a
  group member voices an idea, this stimulates
  ideas from others, which in turn leads to more
  ideas from the one who initiated the idea.

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Brainstorming Procedures

• List all ideas offered by group members.
• Dont evaluate or judge ideas at this stage.
• Dont discuss ideas at this time except to
  clarify understanding.
• Welcome blue-sky ideas. Its easier to
  eliminate ideas later.
• Repetition is OK. Dont waste time sorting out
  duplication.

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Brainstorming Procedures (contd.)

• Encourage quantity. The more ideas you generate,
  the greater your chance of finding a useful one.
• Dont be too anxious to close the process. When a
  plateau is reached, let things rest and then
  start again.

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Generating Alternative Strategies

• For the purpose of example, consider only the
  different possible methods of manufacture.
• How shall we build the fire alarm prototype?
• List as many different methods as you can think
  of.

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Evaluate Alternative Strategies

• Carefully evaluate the alternative strategies.
• Which construction method do you think meets the
  quality, cost and time objectives of the project?

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Evaluate Alternative Strategies
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Planning the Project

• Detailed and comprehensive planning is a vital
  factor in a successful project.
• The quality of the outcomes is usually directly
  related to the quality of the plan.
• A project plan should list in detail
• what is required to successfully complete the
  project
• criteria by which performance can be measured,
  both during the life of the project and at its
  completion.

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Work Breakdown StructureComplete the following
work breakdown structure for the fire alarm
project.
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Recommended Planning Steps (Haynes)

• Establish the project objective
• Choose a basic strategy for achieving the
  objective.
• Break the project down into subunits or steps.
• Determine the performance standards for each
  subunit.
• Determine how much time is required to complete
  each subunit.
• Determine the proper sequence for completing the
  subunits and aggregate the information into a
  schedule for the total project.

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Recommended Planning Steps (Haynes)

• Determine the cost of each subunit and aggregate
  costs into the project budget.
• Determine the necessary staff organisation,
  including the number and kind of positions, and
  the duties and responsibilities of each
• Determine what training, if any is required for
  the project team members.
• Develop the necessary policies and procedures.

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Next week

• Look at the planning aspects in more detail

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Thanks for your attention