Data Collection for the PBISAZ Project

1
Data Collection for thePBISAZ Project

• Carl J. Liaupsin
• University of Arizona

2
Agenda

• Data for PBISAZ project requirements
• Data for decision-making
• Systems and methods for collecting data
• Identify strengths / weaknesses

3
Why Collect Data for PBISAZ?
4
Why Collect Data for PBISAZ?
5
Why Collect Data for PBISAZ?

• Support PBISAZ Project existence
• Measure progress toward program goals

6
PBISAZ Project Requirements

• Number of incidents resulting in office referrals
• See materials for definition of incident types

• Tardy
• Language
• Repeated Minor
• Defiance
• Disruption
• Skip Class
• Harassment

• Fighting
• Vandalism
• Theft
• Substances
• Weapons
• Other

7
Methods for Collecting Project Data

• Manual
• Hand-search at the end of each quarter
• Tally incident types
• Enter into quarterly report
• Small up-front investment
• Limited usefulness at the school level

• Electronic

• Systematically enter into a database
• Enter into quarterly report
• Moderate to large up-front investment
• Maximum usefulness at the school level

8
Why Use an Electronic Format?

• Measure progress toward program goals
• Motivation and goal setting for staff
• Invaluable information to direct team and
  administrative decisions
• Fast, easy access to summary data
• Flexibility to quickly analyze multiple questions
• Ability to analyze data on a regular basis

9
Would this be helpful?
10
How about this?
11
Systematic Process for Data Collection

• Select a data collection program/software
• Distinguish office / non-office behaviors
• Align office referral forms
• Determine a paper-handling procedure
• Designate a staff member to enter data
• Determine a schedule for data reporting
• Train staff member in use of the program
• Train all staff in the new data collection
  process

12
Select a data collection program

• Off-the-shelf database software
• Microsoft Excel
• Microsoft Access
• Custom software
• State/District
• Commercial
• Research efforts
• SWIS
• PBISAZ

13
Select a data collection program

• PBISAZ is providing a program
• Web-based
• Data is collected on a server at UA
• Real-time updating of data
• Generates simple data graphs
• Not a relational database
• No custom graphs
• No identification of students

14
Excel Template

• Local (secure)
• Free
• Easy to alter
• Manual, demo template, blank template
• Student ID
• Relational database
• Custom graphs

15
Excel Template Demo Entry Page
16
Excel Template Demo Graph
17
Excel Template Demo Graph II
18
SWIS II http//www.swis.org

• 200 per year
• Data resides on U or Oregon server
• Relational database
• Student identification
• Training required
• 420 schools currently using the system

19
SWIS II Demo Entry Format
20
SWIS II Participating
21
Distinguish office / non-office behaviors

• Adds to the validity of the data
• Develop a list of behaviors for referral
• Seek the agreement of staff (80)
• Provide examples and non-examples

22
Develop other reporting categories

• Student
• Grade
• Referring teacher
• Location
• Time
• Consequence

23
Align office referral forms

• Review current office referral form
• Inclusion of all category items
• Other data
• Date
• Parent signature
• Comments
• Received by

24
PBISAZ Office Referral Format
25
Determine a paper-handling procedure

• Who will receive referrals?
• Where will referral forms be kept until entered
  in the data collection system?
• When will the data be entered?
• Where will referral forms be kept after entry
  into the data collection system?

26
Designate a staff member to enter data

• Coordinate with the paper handling procedures
• Possibilities?
• Support staff
• Team member
• Teacher
• Parent volunteer
• Additional staff member

27
Determine a schedule for data reporting

• How often will reports / graphs be generated?
• A set for use at climate committee meetings
• A set for use in reporting to staff
• A set for use by administrators

28
Train staff member in use of the program

• PBISAZ and SWIS provide training
• Powerschool can provide training
• Excel Template includes a self-instructional
  manual
• Custom systems will require development of
  training.

29
Train all staff in the data collection process

• Review office referrals v/s non-office referrals
• Introduce the new referral form
• Describe the paper-handling procedure
• Inform staff of the frequency of feedback
• Decide who else will have access to the database

30
PBISAZ is providing assistance with

• Office referrals / non-office referrals
• Develop categories for office referrals
• Align office referral forms
• Determine a paper-handling procedure
• Designate a staff member to enter data
• Select a data collection program
• Train staff member in use of the program
• Train all staff in the new data collection
  process

31
Whats Working? Whats Not?

• Office referrals / non-office referrals
• Develop categories for office referrals
• Align office referral forms
• Determine a paper-handling procedure
• Designate a staff member to enter data
• Select a data collection program
• Train staff member in use of the program
• Train all staff in the new data collection
  process

32
Questions?

• Carl J. Liaupsin
• liaupsin_at_email.arizona.edu
• 520-626-3810
• http//www.ed.arizona.edu/liaupsin