Student Information System Implementation Readiness Assessment

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Student Information System Implementation
Readiness Assessment

• Presented to
• University of NebraskaMay 12 through May 16 ,
  2008

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What is a Readiness Assessment?

• Project gap analysis
• Initial process for developing and refining the
  charter/scope
• Planning tool to mitigate risk
• Jump start to success

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Assessment Goals

• Conduct an independent assessment of the
  University of Nebraskas ability to implement a
  multi-year Student Information System
  implementation.
• Use information from the assessment to plan and
  execute the best possible SIS implementation.

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Assessment Method

• The assessment was conducted during March and
  April, 2008
• 77 University of Nebraska personnel were
  interviewed
• 108 personnel participated in the online survey
• 118 personnel participated in critical issue
  sessions
• Current documentation and processes were reviewed
  by Collegiate Project Services

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Part IFindings
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System Strengths

• Knowledgeable, Experienced and Dedicated staffs
• Leadership
• Collaboration and Cooperation
• Student Orientation
• Willingness to Change
• IT

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Top Ten Stakeholder Concerns

• Deployment Model
• Adequate Funding
• System/Implementation Flexibility
• Workload and Staffing Needs
• Training
• Communication and Leadership
• Division of Cost by Campus
• Lack of Technical Expertise
• Campus Politics and Issues
• Project Management

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Benefits Perceived by University Stakeholders

• Enhanced Data Analysis
• Continued Product Support
• 24X7 Access to Data
• Integrated System
• Modernization
• of System

• Improved Services
• Improved Efficiency
• More User Friendly
• New Functionality
• Enhanced Flexibility
• 5. Opportunity to Improve Services and
  Processes

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Readiness Profile Factors
The CPS Readiness Profile contains 16 factors
that are organized into five major groupings, as
follows

• Group 1 Technical Readiness
• Group 2 Functional Readiness
• Group 3 Project Readiness
• Group 4 Cultural Readiness
• Group 5 Resource and Effort Awareness

Each Readiness factor is scored on a scale from 1
to 4. Scores of 3 and 4 represent strengths to
build on scores of 1 and 2 represent weaknesses
that must be overcome in order to increase the
likelihood of project success.
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Readiness Assessment Factors
Cultural Readiness 9. Teamwork 10. Team Process
Sophistication 11. Leadership
Support 12. Team Leadership 13. Attitude toward
ERP Project Resource Effort Awareness 14.
Budget Awareness 15. Willingness to Backfill 16.
Effort Awareness

• Technical Readiness
• IT Skill sets
• IT Staffing Level
• IT Experience
• Functional Readiness
• Functional Staffing Level
• Functional Experience
• Project Readiness
• Comparable Project Experience
• Project Management Sophistication
• Level of ERP Software
• Familiarity

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Readiness Profile Results
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Part IIGetting Organized
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Proposed Project Organization
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The Communication Plan

• Two Parts
• A detailed plan for communicating with project
  stakeholders
• An outline for a suggested project web site

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Critical Project Issues
Link
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Part IIIRecommendations
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Leadership Training Plan
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Recommendations

• Fill all vacant functional and IT positions
• Provide technical training for IT staff
• Determine a strategy for managing project
  workload

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Recommendations

• Appoint key persons to project positions
• Develop a strategy for strengthening the central
  office and campus relationships

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Recommendations

• Develop and implement a communications plan
• Establish campus labs for remote training
  opportunities
• Capitalize on project momentum

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Next Steps

• Communicate the results of this readiness
  assessment to appropriate University stakeholders
• Approve and implement the recommendations of this
  report
• Fill existing staff openings within IT and
  functional areas.

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Next Steps (Continued)

• Set up project space on each campus
•  
• Schedule project management methodology
  training.

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Next Steps (Continued)

• Begin Project Initialization Activities
• Begin a Project Initialization document
• Appoint a project director
• Appoint a project manager
• Appoint a project liaison manager
• Appoint a project communications specialist
• Write and execute a Project Charter
• Appoint a project steering committee
• Develop a preliminary Project Scope document
• Appoint a preliminary project organization

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Next Steps (Continued)

• Begin Project Initialization Activities
• Identify project stakeholders
• Develop a Preliminary Project Communications Plan
• Develop a Preliminary Project Schedule
• Develop a Preliminary Project Planning Budget
• Develop a Preliminary Change Management Plan
• Develop a Preliminary Risk Management Plan
• Develop a Preliminary Funding and Spending Plan

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Next Steps (Continued)

• Begin Project Planning Activities
• Develop Project Organization
• Develop a Project Scope document
• Develop a Project Communications Plan
• Develop a Project Schedule
• Develop a Work Breakdown Schedule (WBS)
• Develop a Work Breakdown Dictionary
• Develop a Project Budget
• Develop a Change Management Plan
• Develop a Risk Management Plan
• Develop a Funding and Spending Plan

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Questions?
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Student Information System Implementation
Readiness Assessment

• Presented to
• University of NebraskaMay 12 thru May 16, 2008