The Planning and Implementation of a Webinar

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The Planning and Implementation of a Webinar
An Interactive How To Event
The Planning Implementation of a Webinar!

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• Enter Pin 5771528 and press
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• If you become disconnected from the call or are
  kicked from the webinar, simply call or login
  again.
• This webinar will be recorded.

Kathy Whitener
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Todays Presenter
Her
Not Him

• Rebecka Anderson

SpecialQuest Technology Coordinator
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Orientation

• Communication

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Orientation

• Orientation to DimDim Environment

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Tool Overview

• Participant List
• Private Chat
• Public Chat

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Up Next!

• Live Format?
• Event Producer
• Roles Duties
• Time to Plan
• Timeline

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Do You Need to be Live?

• Record Your Presentation
• http//www.slideshare.net
• Use Email, Forum, Teleconference For Follow-Up

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Event Producer

• Event Producers Role

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Event Producer Skills

• List the skills an event producer should have
• Be comfortable with technology

use public chat to respond
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Duties Roles

• Roles Crossover

ROLES
DUTIES
Content Preparation (script) Content
Delivery PowerPoint Creation Customization of
Conferencing Software Event Host (starts up web
conf. mtg) Presenter Support Moderator
(start/close mtg, help organize
chat) Marketing Registration Proofreaders Tech
Support Practice Support Timekeeper
Event Producer Presenter Admin Support Web
Designer Graphic Designer Tech Support Moderator C
ommittee Members
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Duties Roles

• Roles Crossover

ROLES
DUTIES
Content Preparation (storyboard/script) Content
Delivery PowerPoint Creation Customization of
Conferencing Software Event Host (starts up web
conf. mtg) Presenter Support Moderator
(start/close mtg, help organize
chat) Marketing Registration Proofreaders Tech
Support Practice Support Timekeeper
Event Producer Presenter Admin Support Web
Designer Graphic Designer Tech Support Moderator C
ommittee Members
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Time to Plan

• How Much Time Does It Take?

use public chat to respond
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Time to Plan
Mark

• For Your First Webinar 6-8 Weeks

• Committee Meetings
• Approval Processes
• Scripting
• PowerPoint Development
• Missed Deadlines
• Practice Sessions
• Evaluation

• Tool Selection
• Staff/Presenter Training of Tool
• Create Marketing Materials
• Marketing
• Registration Period
• Create Web Page For Info/Reg.
• Contracting

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Time to Plan

• Create Master Timeline

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Meetings

• Weekly Check-ins

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Questions

• Weve Covered
• Live Format?
• Event Producer
• Roles Duties
• Time to Plan
• Timeline

use public chat to ask a question
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Up Next!
Up Next!

• Service Selection
• Training
• Script, PPT
• Length
• User Feedback

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Select a Service

• Review Select a Web Conferencing Service

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Training

• Train Yourself Presenters

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Script, PPT

• Plan Ahead!
• Limited Amount of Time
• Participants Time

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Outline, Script, PPT

• Outline Script PowerPoint

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Guess!
http//wwwfull

• What is the maximum length of a Webinar?

use public chat to respond
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60 Minutes

• Do NOT Exceed 60 Minutes
• Practice
• Read it Out Loud
• Consider Question/Interaction Time
• Buffer Time

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User Feedback

• Every 5 Minutes
• Engage Participants
• Clarity

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Questions

• Weve Covered
• Service Selection
• Training
• Script, PPT
• Length
• User Feedback

use public chat to ask a question
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Up Next!
Up Next!

• Technical Requirements
• Timekeeper
• Practice Sessions
• Plan B

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Hosts Presenters
Use

• No VoIP No Cell Phones No Video
  No Wireless

Its possible to do all of the above, but
avoiding these reduces your chances of technical
glitches.
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Guess!
Use

• How many computers does it take to run a webinar?

use public chat to respond
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Guess!
Use

Host
Mac View
Presenter
Windows View
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Questions

• Computer Use?

use public chat to ask a question
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Timekeeper

• Designate a Timekeeper
• Use a Script
• Add Q A Time
• Practice

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Guess!
Use

• How many practice sessions?

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Practice
Use

• 3 Practice Sessions
• Required
• Contract
• 1st Practice Review
• 2nd Practice Nearly Final
• 3rd Dress Rehearsal

if you dont practice, expect failure
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Plan B
Use

• Have a Plan B

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Questions

• Weve Covered
• Technology Requirements
• Timekeeper
• Practice Sessions
• Plan B

use public chat to ask a question
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Up Next!
Up Next!

• Slide Tips
• Preparing Your Attendees

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Slide Tips

• Photo of Speaker Slide Number
• light background and dark text

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Visuals
http//wwwfull

• Choose Visuals That Enhance
• http//www.istockphoto.com

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Prepare

• Prepare Your Attendees

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Questions

• Weve Covered
• Slide Tips
• Preparing Attendees

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Questions

• Evaluation Resources
• Complete an Evaluation
• Access Resource
• Final Questions