Title: SOFTWARE APPLICATIONS FOR THE LEGAL ENVIRONMENT University Extension Building C Room 112 Wednesdays
1SOFTWARE APPLICATIONSFOR THELEGAL
ENVIRONMENT University Extension Building
CRoom 112 Wednesdays 630 PM to 930 PM
April 1, 2009 through June 17, 2009 KATHY
MILLER, ACP, CASJON S. MONTGOMERY, CLA
2INTRODUCTION AND COURSE OVERVIEW
- Introduction of instructors
- Kathy Miller, ACP, CASkhmiller_at_fedex.com
- Jon S. Montgomery, CLAjonmontgomery_at_paulhastings.
com - Students
- Class Survey - due April 1st
-
3COURSE TEXTBOOK PREREQUISITES
- Master Visually Office 2007 by Tom Bunzel
- Prerequisites
- It is expected that you have a basic knowledge of
the personal computer as well as basic math
skills - This is a challenging course
- Significant time outside of the classroom is
required to complete assignments - You must have access to Office 2007 in order to
do homework assignments.
4COURSE OBJECTIVES
- 1. Have a basic knowledge needed to use a
personal computer with confidence - 2. Demonstrate basic MS Windows Operating
System functions - 3. Apply a working knowledge of Word 2007,
Excel 2007, PowerPoint 2007, Explorer, Outlook
2007 and Adobe Professional to prepare documents
for the legal environment
5COURSE OBJECTIVES
- 4. Recall comparison of basic difference
between Word and WordPerfect - 5. Give examples of basic computer
applications used in a law firm or legal setting
for litigation support, calendaring, basic
Internet research, and electronic communications
6COURSE OBJECTIVES
- 6. Give examples of ethical considerations
for use of e-mail and Internet research - 7. Create Excel spreadsheets, Word documents
and a PowerPoint presentation - 8. Give specific examples of how software is
used in the legal environment
7Course Website
- www.parasale.net
- Class outlines
- Examples and practice files
- Links to additional resources
- Assignments
- Course policies and objectives
8Evaluation and Grading
9Grading Scale
- A 98 100
- A 94 97
- A- 90 93
- B 87 - 89
- B 83 - 86
- B- 80 - 82
- C 77 - 79
- C 73 - 76
- C- 70 - 72
- D 65 - 70
- F BELOW 65
10Course Policies
- What We Expect from You
- Be here. Be on time. Class attendance is not
optional. - Participate! We expect you to keep up in class,
not being disruptive, hold questions not on point
to the end of class, arrive on time, and do not
leave until after the homework assignment is
given. DO NOT SURF THE INTERNET DURING CLASS - Turn in everything on time. An assignment is late
if we dont have it by the beginning of the class
period on the due date. Period. No exceptions.
Really. We mean it. - Late paper penalty is one full letter grade off
for every day its late. (Day is defined as 24
hours!)
11Course Policies
- What You Should Expect from Us
- Clarity. We will try to make course and
assignment expectations as clear as possible. If
you dont understand requirements or concepts
ask one of us. - Relevance. Weve never had patience with busy
work, so we will not ask you to do any. Each
assignment is geared to prepare you for some
aspect of the use of computer software in the
legal setting. If you dont understand why youre
doing an assignment ask us.
12Course Policies
- Assignment Submission Guidelines
- Hard Copy and Disk. Assignments are due at the
beginning of class in hard copy and on 3.5 inch
high density disk or CD. Please be sure your
files are on the disk as assignments with out a
disk with the homework files on it cannot be
accepted. - Electronic copy. You may submit assignments via
email to our e-mail address at your own peril.
Your assignment is not received when sent it is
received when we actually get it.
13Course Policies
- 630 - 745 Lecture/interactive
presentation - 745 - 800 Break
- 800 - 930 Lecture/interactive
presentation continued - Commence
homework assignment
14Course Policies
- Office Hours
- Send e-mail to both Mr. Montgomery and Ms.
Miller. - Responses to messages/e-mail received during
normal business hours will be sent within 24
hours.
15Course Policies
- READING ASSIGNMENTS
- You must keep up with all reading assignments
- Reading assignments and class lectures may be the
subject of POP QUIZZES at anytime - A portion of your grade is class participation
which includes how well you incorporate knowledge
from outside readings and class lectures
16Course Policies
- PRINTING
- Assignments may be printed at your office, FedEx
Office Kinkos or other similar facility. - You may print to the printer in the back of the
class room for free, but dont assume that the
printer has enough paper.
17Typical law office/corporate law department
computer software
- Word vs WordPerfect word processing
Access d base data base
Excel/QuatroPro/ Lotus
spreadsheet
18Typical law office/corporate law department
computer software
- PowerPoint/Presentations presentations
Harvard Graphics
trial exhibits
Tax/Estate Planning
Fiduciary Accounting Trust And
Estates (FATE) Federal Estate Tax
(FET)
19Typical law office/corporate law department
computer software
- Affirmative Action Plan affirmative action
plan generator
Folio/Tvalue Title insurance /amortization
DocsOpen/SoftSolutions document management
20Typical law office/corporate law department
computer software
- Legal Solutions forms preparation
Outlook/GroupWise/ Lotus
Notes e-mail/calendar/Rolodex
Netscape/Explorer Internet browsers
Lexis/West Law legal
research
21Typical law office/corporate law department
computer software
- Carpe Diem/DTE Open timesheets
Live Notes
depositions
Concordance/Summation document management
22INTRODUCTION TO THE INTERNET AND WWW
- OBJECTIVES
- Use IE to search the Internet
- Add, organize and delete favorites
- Print and download files from the Internet
- Recall Internet sites for legal use
transactional and litigation - Recall definitions of Internet vocabulary
23INTRODUCTION TO THE INTERNET AND WWW
- Why cover the internet in Software Applications?
- You use software to use the internet.
- Paralegals use the internet for legal and factual
research. - Research classes cover primarily cover legal
research. - Paralegals need to know how to incorporate
internet information into their work product. - Our class has a website www.parasale.net
24Internet Service Providers
- Internet Service Providers (ISP) -- A company or
institution that provides access to the Internet
in some form, usually for money. This is your
connection to the Internet.
Online Connection -Comparison of major US
Internet service providers presents details about
connection speeds, prices, software used,
features and support.
25Web Browsers
- Web Browsers - Short for Web Browser it's the
tool (program) that allows you to surf the web.
The most popular Web Browsers right now are
Netscape Navigator and Internet Explorer.MSN
ExplorerNetscapeOperaMozilla
26Search Engines
- Search Engines - It is one thing to have
information you want to share with the Internet
community and quite another to let the worlds
users know where to find it. Many types and
styles of search engines exist some permit
comprehensive keyword searches others list site
by topic. Some automatically snoop all known
servers on the Internet for interesting content.
27Meta Search Engines / Indexes
- Indexes of or use of multiple Search Engines
28 - On average, Americans experience "search rage" if
they don't find what they want within 12
minutes.WebTop Search Rage Study, August 2000
29 The Duke of URL
- The Duke of URL - (Uniform Resource Locator) --
The standard way to give the address of any
resource on the Internet that is part of the
World Wide Web (WWW). It usually begins with
"http//" A URL looks like thishttp//www.mat
isse.net/seminars.htmltelnet//well.sf.ca.usnews
new.newusers.questions The most common way to
use a URL is to enter into a WWW browser program,
such as Netscape, or Explorer.
30Dot What?
- .com Commercial
- www.pepsi.com (Pepsi cola)
- .gov Government
- www.ftc.gov (Federal Trade Commission)
- .mil Military
- www.defenselink.mil (US Department of Defense)
- .org Organizations
- www.nala.org (National Association of Legal
Assistants) - .edu Educational Institutions
- http//unex.uci.edu
- .net Net Service Providers
- _at_cox.net
31Microsoft Internet Explorer
- Title Bar
- Menu Bar
- Address Bar
- Scroll Bar
- Status Bar
- Navigation Bar
- Links Tool Bar
32Microsoft Internet Explorer
- Navigational Tools
- Back
- Forward
- Stop
- Refresh
- Home
- Search
- Favorites
- History
33Microsoft Internet Explorer
- Favorites
- Add
- Name of Site
- Make Available Offline
- Delete
- Organize
- Create Folder
- Rename
- Move to Folder
- Delete
34How to Search The WWW
- Visible or Invisible Internet (Deep Web)
- Address Bar Search - URL
- www.caparalegal.org
- Address Bar - site name
- California Alliance of Paralegal Associations
- Search Engines / Indexes key words
- Paralegal
- Boolean query language
- (and, or, not)
35How to Search The WWW
36How to Search The WWW
37How to Search The WWW
- Boolean query language and advanced search
operators - Quotes ( ) putting quotes around a set of
words will only find results that exactly match
the words in that exact sequence. - Wildcard Use () attaching an to the right
hand side of a word will return partial matches
to that word (i.e. word returns results that
include word, words, worded etc.)
38How to Search The WWW
- Boolean query language and advanced search
operators - Using Plus () attaching a in front of a word
requires that the word be found in every one of
the search results - Using Minus (-) attaching a in front of a
word requires that the word not be found in any
of the search results
39How to Search The WWW
- Boolean query language and advanced search
operators - OR (endangered species or tiger) lists content
with either word in it
- Endangered
- Species
- 35,500
Endangered Species, Tiger 41,000
Tiger 5,500
40How to Search The WWW
- Boolean query language and advanced search
operators - AND endangered species and tiger
-
endangered species 35,000
250
Tiger 5,000
41How to Search The WWW
- Pitfalls to avoid
- Avoid misspelling
- Query 712,815
- Querry 2,156
- Qerry 37
- Kwerrie 2
42How to Search The WWW
- Pitfalls to avoid
- Avoid using redundant terms (ask Is this term
covered by another term? If so delete the
redundant term.) - Avoid ignored characters (i.e. ! )
- Use alternate spellings when necessary(i.e.
color/colour, organize/organise,
behavior/behaviour) (50 countries use traditional
UK English spellings and not US spelling of
words) - Avoid using too many terms (use only 6 to 8 terms
with high numbers of search terms search engine
behavior becomes erratic)
43Content Evaluation
- Why do you need to evaluate content?
- Who put it on the web?
- Quality
- Age of content
- How to evaluate web content.
- Look at the URL (www.whitehouse.gov /
www.whitehouse.org ) - Who wrote the page?
- When was it last updated? (File Properties)
- Use _at_Alexa to find out more
- http//www.alexa.com/
- Why was the page put on the web?
44The Best Paralegal Websites
- Litigation
- Court Sites
- Finding Witnesses and Experts
- Arbitration/Mediation
- California Laws, Rules and Regulations
- Forms
- Transactional
- Cities and Counties
- State and Federal Agencies
- Financial Information
- Free Public Records
- Forms
45POTPOURRI
- Google Features www.google.com
- Language Translation
- Images
- Search Engine Comparisons and Infowww.infopeople.
org/search/chart.html www.searchenginewatch.com - Index or search engines from around the world
www.searchenginecolossus.com
46POTPOURRI
- To help your writing
- www.acronymfinder.com Finds Acronyms
- www.onelook.com Results from 100 Dictionaries
- http//www.m-w.com/ - Merriam Webster Dictionary
- http//www.powa.org/ - Online writing assistant
- http//www.nutsandboltsguide.com/ - College
Writing Asst.