Track Changes: Electronic Editing Made Easy

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Track ChangesElectronic Editing Made Easy
An Instruction Manual By Eme Crawford Elizabeth
Smith
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Why Track Changes?

• Microsoftee Track Changes is designed to make
  commenting on students papers and collaborative
  work easier. With Track Changes you, as a
  reviewer, can electronically add comments and
  insert, delete, or highlight passages in a Word
  document just as you would with a hard copy. No
  more lugging around dozens of essays to grade.
  No more misplaced papers. No more ink blots or
  coffee spills to explain to your students. When
  you use Microsoftee Track Changes, electronic
  convenience is at your fingertips.
• With Track Changes you even have the pedagogical
  advantage of seeing how your students have edited
  their work. The accept change/reject change
  feature will encourage your students to take an
  additional look at their writing. While students
  may sometime overlook written comments on their
  essays, they are sure to see inserted words,
  deleted phrases, and comment boxes through Track
  Changes.
• This flipbook will introduce you to just a few
  of the editing innovations made possible through
  Track Changes. Enjoy!

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Getting Started

• To activate Track Changes
• Open the Word document you wish to revise
• Select Tools from the top toolbar
• Click on Track Changes
• The icon on the lower toolbar will indicate that
  Track Changes is activated
• All directions are for Microsoftee Word 2002.

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Inserting and Deleting Text

• Once you activate Track Changes, inserting and
  deleting text is easy! As you type, your
  comments will be underlined and appear in red.
  When you delete a passage, it will be struck
  through with a red line.
• Insert Text
• Delete Text

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Comments

• Track Changes also accommodates revisions
  without changing the text in the document. The
  passage being commented upon is highlighted and
  the comments are shown in balloons. To activate
  the comment box in an opened document you are
  already editing
• Select Insert
• Choose Comment
• From that point, you can type your revision in
  the following format
• Note With multiple reviewers, Track Changes
  will list the specific reviewer by each
  suggestion.

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Responding to Revisions

• Once you have commented upon the document, the
  author can right click on the suggestion and
  either reject or accept it

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Protecting Documents

• To ensure the security of documents containing
  Track Changes you can protect them with the
  following steps
• Choose Tools
• Go to Options
• Click on Security Tab
• Enter Password Information (a dialogue box will
  pop up to verify information)
• Select OK

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Merging Documents

• When comments and changes from several reviewers
  are made, Track Changes allow you to merge these
  comments into one document. To merge documents
• Open Tools
• Click on Compare Documents
• Select the Arrow Next to Merge
• Click Merge Into Current Document

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Track Changes Options

• To access Track Changes options use the following
  method
• Select Tools
• Go to Options
• Click on Track Changes tab
• There you have a menu to edit your mark-ups and
  choices you can make about where to place your
  comments.

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The Convenience of Track Changes

• As you have seen, Track Changes is an easy and
  effective way to edit Word documents. We at
  Microsoftee encourage you to contact us for a
  complete Users Manual or experiment for yourself
  with the other Track Changes options. We hope
  this technology enhances your editing process for
  both you and your students.