Online Timesheet System

1
Online Timesheet System
Online Timesheet System
1) Accessing the Online Timesheet System
2) Reviewing/Populating your timesheet
3) Saving/Submitting your timesheet
Online Timesheet System Introduction and
Instructions
4) Status and feedback
5) Supervisory tasks
2
Online Timesheet System
Online Timesheet System
1) Accessing the Online Timesheet System
Step 1 Log into OrthoWeb the Departments
Intranet portal http//orthosurg.ucsf.edu/or
thoweb
2) Reviewing/Populating your timesheet
3) Saving/Submitting your timesheet
4) Status and feedback
5) Supervisory tasks
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Online Timesheet System
Online Timesheet System
Step 2 Click on Administrative Resources to the
right and select Online Timesheet System
1) Accessing the Online Timesheet System
2) Reviewing/Populating your timesheet
3) Saving/Submitting your timesheet
4) Status and feedback
5) Supervisory tasks
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Online Timesheet System
Online Timesheet System
Step 2 (continued) The module is also available
in the main Intranet Directory under General Sites
1) Accessing the Online Timesheet System
2) Reviewing/Populating your timesheet
3) Saving/Submitting your timesheet
4) Status and feedback
5) Supervisory tasks
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Online Timesheet System
Online Timesheet System
Step 1 The menu screen displays the status of
both your timesheets, as well as those of your
supervisees. In addition to your current
timesheet, up to five previous months will also
be available for review.
1) Accessing the Online Timesheet System
2) Reviewing/Populating your timesheet
3) Saving/Submitting your timesheet
4) Status and feedback
5) Supervisory tasks
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Online Timesheet System
Online Timesheet System
Step 2 The main screen closely resembles the
standard UCSF paper timesheet. Populate your
timesheet by clicking on a cell and entering the
number of hours for each day. For convenience,
you may strike the TAB key on your keyboard to
advance through the sheet (from cell to cell).
1) Accessing the Online Timesheet System
2) Reviewing/Populating your timesheet
3) Saving/Submitting your timesheet
4) Status and feedback
5) Supervisory tasks
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Online Timesheet System
Online Timesheet System
As an added convenience, a future enhancement
will allow you to automatically record your hours
when logging into OrthoWeb. This feature should
be available by the end of July. To
enable/disable this option, roll your mouse over
your name as indicated as logged in and select
Settings from the contextual menu.
1) Accessing the Online Timesheet System
2) Reviewing/Populating your timesheet
3) Saving/Submitting your timesheet
4) Status and feedback
5) Supervisory tasks
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Online Timesheet System
Online Timesheet System
Step 3 When you are done making changes to your
timesheet, you may either save your progress
without submission to your supervisor, or save
and submit it effectively closing the
timesheet. NOTE Once the timesheet has been
submitted, you may no longer make changes without
your supervisors approval.
1) Accessing the Online Timesheet System
2) Reviewing/Populating your timesheet
3) Saving/Submitting your timesheet
4) Status and feedback
5) Supervisory tasks
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Online Timesheet System
Online Timesheet System
If any discrepancies are identified by your
supervisor, your timesheet will be returned
with accompanying notes. It will also revert to
an editable state, allowing you to make any
necessary changes.
1) Accessing the Online Timesheet System
2) Reviewing/Populating your timesheet
3) Saving/Submitting your timesheet
4) Status and feedback
5) Supervisory tasks
10
Online Timesheet System
Online Timesheet System
Timesheets submitted by supervisees will be
listed in the lower section of the menu page.
1) Accessing the Online Timesheet System
2) Reviewing/Populating your timesheet
3) Saving/Submitting your timesheet
4) Status and feedback
5) Supervisory tasks
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Online Timesheet System
Online Timesheet System
After reviewing submitted timesheets, you may
approve them as is, or disapprove them and
include notes for the employee to review. The
timesheet will then be returned to the employee,
allowing them an opportunity to make any
necessary changes. The process repeats itself
until you are satisfied that her/his timesheet is
accurate and it is approved. The record will then
be forwarded to the HR unit for final processing.
1) Accessing the Online Timesheet System
2) Reviewing/Populating your timesheet
3) Saving/Submitting your timesheet
4) Status and feedback
5) Supervisory tasks
12
Online Timesheet System
Online Timesheet System
1) Accessing the Online Timesheet System
2) Reviewing/Populating your timesheet
3) Saving/Submitting your timesheet
Thank you for your time!
4) Status and feedback
Please contact us at orthoit_at_orthosurg.ucsf.edu
should you have any questions or concerns
regarding this module.
5) Supervisory tasks