Defense Supply Center Richmond

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Defense Supply Center Richmond

• Special Program Requirements (SPRs)
• Briefing
• April 16, 2003

Teresa W. Smith Chief, Information Management
Division Teresa.Smith_at_dla.mil
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Agenda

• Refresher - What are SPRs?
• SPRs On File
• On-Line SPR Validation Tool
• SPR Tracking
• SPR Buy-Back
• Working Together

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What Are SPRs?

• The Special Program Requirements (SPR) process
  was designed and intended to be used as a
  mechanism to provide Sources of Supply (SOS),
  with a "forecast of future non-repetitive
  requirements which cannot be based on demand
  data, exclusive of subsistence, war reserve and
  provisioning or demand-based requirements."
  (DoD 4140.1-R, 3-6)

Communication Tool for Non-Demand Based Forecasts
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SPRs On File

• Army 359M
• AF 285M
• Navy 215M
• Marines 10M
• Other 45M
• Total 914M

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On-Line SPR Validation Tool

• SPRs Must Be Validated Before Procurement Action
  Is Initiated If The SPR Value gt 10K
• Online (Web-Based) Single Interface to DLA
• Document-By-Document Validation Required
• Email Notification to Service-Designated POCs
• 1st Notification 30 days
• 2nd Notification 30 days
• 3rd Notification 15 days
• Cancel SPR

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On-Line SPR Validation Tool

• Contact Any Of The Following To Change The
  Validation POC(s)
• John Alphin, HQ DLA, DSN 427-1522,
  john.alphin_at_dla.mil
• Jennifer Johnson, DSCR, DSN 695-4490,
  jennifer.johnson_at_dla.mil
• Mark Jablonski, DSCR, DSN 695-2448,
  mark.jablonski_at_dla.mil
• Janet Day, DSCP, DSN 427-1613, janet.day_at_dla.mil
• Jesse Johnson, DSCC, DSN 850-1522,
  jesse.johnson_at_dla.mil

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On-Line SPR Validation Tool
Filter Criteria Used to Send Email To POC,
Validation Count and Total Dollar Value
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On-Line SPR Validation Tool
Column Names, Slide 1 of 2
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On-Line SPR Validation Tool
Column Names, Slide 2 of 2
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On-Line SPR Validation Tool
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On-Line SPR Validation Tool
Submit Actions Processed SPRs
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Why Track SPR BUY BACK ?
Bottom Line Up Front

• Establish Credibility with DoD Comptroller.
• Justify Dollars for Unfunded Customer
  Forecasts.
• 2. More Accurate Forecasts Equals Better
  Support. Continuous Feedback Facilitates
  Understanding, Cooperation, and Forecast Maturity
  (CRM).
• 3. Policy Requirement DoD 4140.1-R Chapter 3
  Components receiving SPRs shall establish
  internal controls to ensure that investment in
  inventory to support SPRs is kept to a minimum.

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SPR Buy-Back Tracking

• DLA J3 Developed Web-Based Application
• Performs Quarterly Analysis Of SPR Buy-back At
  DODAAC/NIIN Level, Designed To Track How
  Customers Buy Back Their Forecasts
• Computes (Monthly) How Well DLA Did In Supporting
  The SPRs
• Compares Forecasted SPR Quantities To Quantities
  Actually Requisitioned Above Historical Demand
• All Demand Codes Used (R, N, P, Etc..,)

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SPR Buy-Back Tracking

• Matches Requisitions with SPRs
• No Consistent Way to Match Specific Requisition
  to a Specific SPR
• Compares 12 months of forecasts at DoDAAC / NIIN
  level with 12 months of demand.
• Matches the DoDAAC in the Supplemental Address
  Field of the SPR with the DoDAAC in the Document
  Number of the Requisition.

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WEB VIEW
Buy Back Data Available to Services
Drill Down Data
Buy Back Rate
lthttp//dscp130.dscp.dla.mil/misc/qbe.asp?udlspr
tablespr_buy_backgt
lthttp//dscp130.dscp.dla.mil/misc/qbe.asp?udlspr
tablespr_drill_downgt
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Buy Back - Sample Jan Dec 2002
BBR Buy Back Rate XX123 BBR_01_49 11 For
11 (133) of 1217 NSNs The Buy Back Was
Between 1 and 49 of SPR QTY
NSN Count For SPRs With Support Date Jan-Dec02
Sign Indicates Tracking Parameters Set To
Capture Demand From Multiple DoDAACs
Target
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Buy Back Air ForceJan Dec 2002
Reparability Forecasting Model (RFM) Uses Project
Code Field To Identify Originator of SPR
Target
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Drill Down Data
Detailed Data Is Available For Analysis Sample
Below is Buy Back at NSN-DoDAAC Level
For Specific Project Codes
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Buy Back Rates - Air Force Navy

The Goal Is To Work Together To Achieve
Forecasting Target
BB_TYPE Indicates B Service Buy Back A
Adjusted Buy Back S DLA Supportability
RPT-YY-Q Is The Time Period Looked At. In This
Case Its The 1st QTR FY03
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Buy Back Rates - Army Marines

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Working Together

• SPR Validation Via Online Tool Insures Valid
  SPRs Are Retained, Gives Opportunity To Modify
  Or Cancel SPRs As Necessary
• Use Buy Back Data to Analyze and Mature
  Forecasting
• Continuous Refinement of SPR Tracking Program
• Partner To Develop Agreed-Upon, Incremental
  ApproachTo Increase Forecast Accuracy
• SPRs, Feedback/Buyback Rate, And Coordination Can
  Enable Us (DLA Customer) To Work Together To
  Insure Better Support, Cooperation And Reliability

Improved Forecasts Improved Investment
Improved Readiness