Getting Organized: Ideas For Club Professionalism Training

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Getting Organized Ideas For Club Professionalism
Training
Ellen Karo Zonta Club of New
York June 2005
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Introduction

• Sloppy doesnt cut it
• Weve got a problem
• The purpose of this workshop
• Our goals
• Relevant background

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Your Meetings Are Important!
Board Meetings Program Meetings
Committee Meetings
Agenda
Time

• KEY ELEMENTS ..
• Purpose
• Time element
• Preparation
• Detail
• Focus

Detail
Purpose
Agenda
Time
Focus
Detail
Agenda
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Your Meetings Are Important!

• Board Meetings
• Program Meetings
• Committee Meetings

• ? Must have a purpose
• ? Start and end on time
• ? Be prepared
• ? Stay focused
• Follow an agenda
• Keep control

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More on Program Meetings

• Location, Location, Location.
• You are sending a message
• Be consistent
• Meet in a private room or office
• (not in a members home)

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More On Committee Meetings

• Key elements
• Consensus board recommendation
• Keep distribute minutes
• Turn over files

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Program Speakers Set The Tone, Too

• Topic appropriate to mission, local issues and
  members needs
• Prepare the speaker re
• the audience
• time limit
• Observe protocol
• Follow-up

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Club Service Projects

• Type A/B projects
• Inclusive or individual
• Plan ahead
• time appropriate
• notice to members

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Consider Your Members

• Potential Members-getting and keeping them
• Know member requirements save embarrassment
  later
• Be honest about time and money
• Current members should be knowledgeable
• Timely follow-up
• Current Members
• Communicate
• Treat with respect!

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Club Finances
Budgets have one! Reports at meetings
Annual Reports Audits
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Getting Organized Requires

• Purpose
• Time
• Prepare
• Focus
• What does my club need