You, Me and the FCCCUCX

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You, Me and the FCCC---UCX
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Workshop Agenda

• Introductions
• Overview of UCX Process
• Scenarios (State/FCCC/Military)
• Useful Resources
• Current FCCC Flowchart
• DD-214/215 Exceptions
• Examples from Military
• UCX Enhancement Project
• Common Questions and UCX Reports

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Introductions

• Workshop presenters
• Pat VanCleave-Washington
• Gail Weber-Air Force
• Alexandra Jackson-ACS
• Candy Kircher-ACS
• Quinn Watt-USDOL

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UCX Claim Process

• Claimant files claim
• Via telephone, internet, or in-person
• Claim filed in state where claimant is located
• Electronic request sent to FCCC for wage and
  separation information
• If DD-214 on file, FCCC sends service information
  to state
• If DD-214 not on file, state may use paper copy
  of DD-214 or affidavit to make UCX determination

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UCX Claim Process

• State reviews service and wage information
• Must complete first full term of service or
• Have acceptable narrative reason for discharge
• UCX decision is made and mailed to claimant
• States base decisions on federal findings, which
  are final
• If eligible, claimant will file in the same
  manner and be under the same requirements as
  regular state claims.

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UCX Claim Process
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UCX Scenarios

• Understanding the basics of a UCX claim and its
  relationship with the FCCC.
• Types of Requests States send
• Type 1 Initial request for Information
• Type 2 Request posting of Claim Controlbenefit
  year established
• Type 3 Request the posting of Wage Assignment
  caused by UI Benefit Year being established in
  the state or a benefit year being established in
  another state (usually CWC)
• Type 4 Request the cancellation of Type 2 record
• Type 5 Request the cancellation of Type 3 record
• Type 6 Request the cancellation of erroneous UCX
  pending record

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UCX Scenarios

• Scenario 1 DD-214 on file _at_ FCCC
• UCX claim is filed
• State sends Type 1 request record to FCCC
• DD-214 on file at the FCCC
• FCCC sends Type 1 response record to state
• State makes UCX determination, calculates WBA and
  pays claim
• State sends Type 2 request record to FCCC
• FCCC send Type 2 response record to state

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UCX Scenarios

• Scenario 2 DD-214 not on file _at_ FCCC
• UCX claim is filed
• State sends Type 1 request record to the FCCC
• No DD-214 on file at the FCCC
• FCCC creates a pending record
• FCCC sends a Type 1 response record to state
  advising that pending record has been created
• State awaits further FCCC response or uses hard
  copy DD-214 to make initial UCX determination
• FCCC gets DD-214 form from the military
• FCCC sends amended Type 1 response record to
  state with needed information
• State makes UCX determination (or
  re-determination, if needed)
• State sends a Type 2 request record to FCCC
• FCCC sends Type 2 response record to state

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UCX Scenarios

• Scenario 3 DD-214 on file, lag quarter wages
• UCX claim is filed
• State sends Type 1 request record to FCCC
• DD-214 on file at FCCC
• FCCC sends Type 1 response record to state
• State does not use UCX wages in base period of
  claim but assigns to lag quarter
• State sends Type 3 request record to FCCC
• FCCC send Type 3 response record to state

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UCX Scenarios

• Scenario 4 DD-214 not on file, no valid claim
• UCX claim is filed
• State sends Type 1 request record to FCCC
• DD-214 not on file at the FCCC
• FCCC creates a pending record
• FCCC sends a Type 1 response record to state
  advising that pending record has been created
• State uses hard copy DD-214 to make UCX
  determination
• UCX wages added to claim, remains monetarily
  ineligible
• UCX wages not used and not assigned
• State sends Type 6 request record to FCCC to
  cancel pending record

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UCX Scenario

• Scenario 5 Joint claim, DD-214 on file and UCFE
  wages used now
• Claim is filed that includes UCFE and UCX
  employment
• 2 Type 1 request records sent to FCCC, one for
  UCX and one for UCFE
• DD-214 on file at the FCCC
• FCCC sends Type 1 response record to state for
  both requests
• State makes UCX determination, calculates WBA and
  pays claim
• State sends Type 2 J Joint UCX UCFE request
  record to FCCC confirming military and Federal
  wages are used on claim
• FCCC send Type 2 response record to state
  confirming UCX Federal wages are assigned to
  state

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UCX Scenario

• Scenario 6 Joint claim, DD-214 on file and UCFE
  wages used later
• Claim is filed that includes UCFE and UCX
  employment
• Two (2) Type 1 request records sent to FCCC, one
  for UCX and one for UCFE
• DD-214 on file at the FCCC
• FCCC sends Type 1 response record to state for
  both requests
• State makes UCX determination, calculates WBA and
  pays claim
• State sends Type 2 UCX request record to FCCC
  confirming military wages are used on claim
• FCCC send Type 2 response record to state
  confirming UCX wages are assigned to state
• State later determines UCFE wages can be used on
  claim
• State sends Type 4 cancel request record to FCCC
  to cancel the prior use of UCX wages
• State sends Type 2 J Joint UCX UCFE request
  record to FCCC confirming use of UCX and Federal
  wages
• FCCC sends Type 2 response record to state
  confirming UCX Federal wages assigned to state

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Useful Resources

• Lets go to Pats presentation about helpful
  hints about National Guard and Reserve.
• Pats Presentation

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Current FCCC Flowchart

• Flowcharts are essential in to the FCCC process
• Review the FCCC flowchart

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DD-214/215 Exceptions

• Lets see how the DD214/215 Exceptions work!

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DD Forms are sorted and prepared for data entry
FCCC receives an estimated 8000 DD214s and 150
DD215 Forms per week.
DD Forms are entered into Mainframe System
and verified for accuracy.

• Exceptions criteria
• More than two DD214s on file.
• Wages must be reduced by days lost on DD214.
• First full term unknown.
• Used one of two SSNs to calculate (Overlapping
  Dates).
• Separation pay greater than 99999.99.
• Character of Service is NA.

Mainframe processes DD Forms nightly.
FCCC staff transforms DD forms into an
electronic image for archival.
FCCC responds to request electronically (by
Calculating wages) or via fax (by sending copy
of DD form image) to fax number provided by
state agencies.
State Requests copy of DD214/215 via Email
or Telephone
Inquiry is made by state. If no record is found
FCCC Issues a request letter to the military
for a copy of the DD Form.
END
Customer Support Alexandra Jackson-
DD214/215s Kathleen Kircher- Programmer
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Examples from Military

• Gail will show how the UCX program works from a
  military perspective.
• Gails Presentation

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UCX Enhancement Project

• Messages
• Rewrite and clarify existing response messages
• All edit message and processing message numbers
  will be unique.
• Currently, some processing and error message
  numbers are the same.

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UCX Enhancement Project

• Processing
• Check to see if the DD-214 on file is within the
  base period, if not it will be ignored.
• Currently all on file are counted in determining
  if there are more than 2.
• Expand the request record to allow processing of
  up to 6 separation dates (3 for UCX and 3 for
  UCFE)
• To accommodate both UCX UCFE information and
  for joint claims

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UCX Enhancement Project

• Processing
• Expand the response record so that control record
  or pending information sent in the response does
  not overwrite the original request information in
  fields 5-18.
• Allow unlimited number of pending records per
  SSN.
• Consolidate the DD-214 file and the NOAA file
  into one file

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UCX Enhancement Project

• Processing
• Add a new field to allow for another pay grade.
  The calculation uses the most recent pay grade
  but when there are multiple DD-214s on file and
  the pay grade is different the current system
  does not provide the user with the pay grade
  associated with each DD-214. This new field will
  show the user all pay grades.

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UCX Enhancement Project

• Processing
• Each DD-214 that have wages calculated will be
  returned in separate response records, currently
  only 2 DD-214s are returned.
• This change will allow all DD-214s on file
  within the base period to return calculated
  wages, instead of them being faxed to the user.

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UCX Enhancement Project

• Processing
• A new Record Code Type is being created to
  request information when UCX or UCFE wages are in
  the lag period only or when a state is checking
  for wage assignment for a CWC claim.
• UCX Flowchart covers all possibilities!

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UCX Report from ACS

• UCX_UCFE (X-F-J) Matrix (July 2007)
• Shows how many of request and response records
  have been sent and received, and
• The Types of requests and responses sent/received
  for
• UCX Claims
• UCFE Claims
• Joint Claims
• What can the numbers tell you?
• Very few Type 1 requests means state may not be
  sending a Type 1 each time its necessary.
• Too many Type 6 requests may indicate that a high
  number of claims were taken in error.

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Commonly Asked Questions

• Do I really have to send a Type 3 if Im not
  going to use UCX wages?
• When do we send in a Type 4 request?
• When do we send in a Type 5 request?
• When do we send in a Type 6 request?

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Questions and Answers

• What questions do you have for our panel of
  experts?
• What concerns do you have about the processes
  discussed today?
• Thank you for attending todays workshop!
• Please complete a workshop evaluation before you
  leave and have a great conference! ?