END OF YEAR LPAC PROCEDURES

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END OF YEAR LPACPROCEDURES DOCUMENTATION
CAMPUS TRAINING
BROWNSVILLE INDEPENDENT SCHOOL DISTRICT

• Bilingual/ESL Education Dept.
• May 2009

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Remember

• Individual commitment
• to a group effort
• that is what makes a team work,
• a company work, a society work,
• a civilization work.
• -Vince Lombardi,
  Former NFL Coach

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AGENDA

• Welcome LPAC Members!
• EVERYONE Counts (Handout 2)
• End-of-Year LPAC PROCEDURES
• End of Year LPAC DOCUMENTATION
• SPF Minutes Samples
• Q/A

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Source Framework for the Language Proficiency
Assessment Committee (LPAC) Process
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2008 2009 36 LEP Enrollment (17,278 / 47,746)
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HANDOUTS
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SAMPLES FOR DOCUMENTATION

• Elementary Samples
• Middle School Samples
• High School Samples
• Sp. Ed./LEP Exit Samples
• LPAC minutes cover sheets
• LEP enrollment by campus

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REMINDERS

• English Language Proficiency Standards (ELPS)
• Special Education/LEP Students
• Preliminary LPAC
• 5th ? 6th
• 8th ? 9th
  Handout 1

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Using Test Results to Monitor Progress
ELL Student Assessment Updates

• Schools should use TAKS (academic content)
  results in conjunction with TELPAS (English
  proficiency) results to inform instruction.
• Are students making appropriate progress in
  learning English?
• Know levels of English language proficiency
• Use ratings to guide linguistically accommodated
  instruction
• Monitor progress and adjust.

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Summer School Programs

• ELEMENTARY
• Required for LEP students going into Kinder and
  First Grade 89.1250
• Targets language development and the TEKS
• Minimal of 120 instructional hours
• Student/teacher ratio 181
• TITLE III SUMMER PROGRAMS
• Elementary 3rd/4th ESL Literacy Academy
• Middle School 5th/6th ESL Literacy Academy
• High School Acceleration Regaining Credit
  Tuition Free courses.

Handout 3
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• END-OF-YEAR LPAC
• PROCEDURES
• Spring PK LPAC See Handout 4

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End of Year LPAC

• PREPARE
• SELP/SSLP
• Parental Performance Letters
• Special Ed. LEP
• EXIT Criteria
• M1 M2 Monitoring

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END-OF-YEAR LPAC FOR LEP STUDENTS
(Chapter 89)

• Active LEP students PK - 12 (B, I, A, Elem.
  Sec. ESL)
• Active LEP (3rd, 5th 8th grade) pending the 3rd
  administration of TAKS for SSI
• Special Education LEP students (Handout 5)
• Special Ed./LEP students performance for exit
• Waived LEP students (PDs)
• Monitored (M1 M2)
• EXITS (LEP students who will exit the program
  with the current years TAKS or Stanford10
  scores).
• Inactive (students who withdrew throughout the
  school year)

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END-OF-YEAR LPAC Preparation procedures

• Recommended DATA needed to assist LPAC with
  Annual Review
• 1. Preliminary LPAC minutes form (for 5th,
  6th, 7th, 8th grade students)-----Handout 1
• 2. Computer generated LPAC Minutes (Forms 8-25
  and 8-25 SE)
• ACTIVE
• MONITORED (M1, M2)
• PARENTAL DENIALS
• SPECIAL EDUCATION LEP
• WITHDRAWALS

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END-OF-YEAR LPAC Preparation procedures (contd)

• 3. Verify that all students listed on the
  attendance sheets are listed in the ESL/LEP
  minutes. If not, add them to the current LPAC
  minutes.
• 4. Verify that there is a Special Programs
  Folder (SPF) for each student listed in the LEP,
  Waived, Withdrawn, Monitored, and Special
  Education LPAC minutes.
• If a student is missing a Special Programs Folder
  (SPF), you should request it immediately from the
  previous school attended OR from Mrs. Escamilla
  at the Bilingual Department at ext. 698-1321

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END-OF-YEAR LPAC Preparation procedures (contd)

• 5. GROUP students Permanent Record Cards (PRC)
  by grade level for the following categories
• Active LEP students (B, I, A, elem. ESL)
• Active pending the 3rd administration of TAKS
  (3rd,5th 8th grade)
• Special Education LEP students
• Waived (PDs)
• Monitored (M1 M2)
• EXIT (students who exited the program with the
  current years TAKS or Stanford 10 scores).
• Inactive (students who withdrew throughout the
  2008-2009 school year)
• Note Temporary SPFs need to be replaced with
  official SPF
• Refer to LPAC Minutes Dividers in Campus Packet

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END-OF-YEAR LPAC Preparation procedures (contd)

• 6. Verify computer generated LPAC minutes (Form
  8-25 and 8-25 SE) with the following information
• Students name
• PEIMS number
• Sex
• Date of Birth
• Grade
• Current Category
• Refer to New LPAC Minutes Form Handout 5
• Refer to LPAC Minutes in Campus Packet

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END-OF-YEAR LPAC Preparation procedures (contd)

• 7. One week before LPAC meets, request an updated
  alpha and/or language progress reports indicating
  academic grades.
• 8. Verify that all students have been retested
  (if needed) with the SELP/SSLP (PK-12)
• Refer to New LPAC Minutes Form Handout 5

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END-OF-YEAR LPAC Preparation procedures (contd)

• 9. Prepare Exit letters in advance for those
  students who have met exit criteria. (Grades 1
  12)
• Issue Exit letter, and upon receipt of signed
  exit letter, file in the Special Programs Folder.
• If you are unable to send, receive and file exit
  letter in students Special Programs Folder, list
  all students who met exit criteria and provide
  official exit letters to the receiving school.
• Reminder SSI Students 3rd, 5th, 8th Forms
  Handout 6
• For Preliminary LPAC students, make sure all
  students who met exit criteria are documented on
  the revision list. These students will need
  schedule changes.
• Refer to Exit Letter Handout 6

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Types of Scores Reported for the Total SELP Test

• Scaled Scores
• Five Performance Levels
• 1 -- Pre-Emergent
• 2 -- Emergent
• 3 -- Basic
• 4 -- Intermediate
• 5 -- Proficient

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Key SELP label Information (provided in the
report section)

• Social ORAL
• Listening and Speaking
• (LPAC Identification Purposes for End-of-Year
  Review)
• Writing Proficiency in writing
• (LPAC End of year Review Purposes)
• Total Composite
• Combines LSRW
• Data can be checked against TELPAS
  composite
• (LPAC End of year Review Purposes)
• Comprehension (NCLB Requirement)
• Listening and Reading (Document on SPF)
• Refer to
  SPF Handout 5

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END-OF-YEAR LPAC Assessment DATA for Review

• CPALLS (PK)
• TPRI/TEJAS LEE (K - 3)
• APRENDA/STANFORD 10 (1 - 2)
• TAKS (3-12)
• LAT
  (3-12)
• TAKS-A (3-12)
• TAKS-M (3-12)
• TAKS-ALT (3-12)
• TELPAS (K-12)
• SELP/SSLP (PK-12)

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EXIT CRITERIA

• REVIEW TEA EXIT CRITERIA CHART Handout 6
• REVIEW TEA SPED/LEP EXIT PROCESS CHART
• REVIEW BISD LPAC/ARD RECOMMENDATION FOR SPED/LEP
  PERFORMANCE STANDARD FOR EXIT Handout 7

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Exiting LEP Students
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END-OF-YEAR LPAC EXIT PROCEDURES

• 1.Once students have met the exit criteria, the
  LPAC must formally exit them from the program.
  (Grades 1 12)
• 2.Reclassification conducted during the annual
  review must reflect an exit date as of the day
  after the last class day of the current school
  year (6/05/09).
• 3.Reclassification conducted during this past
  school year will reflect an exit date as of the
  LPAC meeting date.

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END-OF-YEAR LPAC EXIT PROCEDURES (contd)

• 4.The students parents must be notified in
  writing of this action. (Use form 8-5)
• 5.The exit forms must be returned to the school
  and filed in the students Special Programs
  Folder. Handout 6
• 6.The exit date must be documented on the LPAC
  minutes (form 8-25) and entered in Student Plus.
• 7.Appropriate entries must be made on the
  students Special Programs Folder.

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END-OF-YEAR LPAC EXIT PROCEDURES (contd)

• 8.Campuses may begin updating the Student Plus
  Texas PEIMS screens on the first day of classes
  for the school year 2009-2010.
• 9.Monitored (M1 M2) students may remain in the
  Bilingual or ESL classes at parents request
  provided that all other LEP students at that same
  grade level on that campus are receiving the
  required instructional program. Students who
  have been exited formally, however, must not be
  counted for state funding.

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END-OF-YEAR LPAC FOLLOW UP OF MONITORED STUDENTS

• Students who have exited the bilingual/ESL
  program must be followed-up/monitored for two
  years after they exit.
• M1 - First year after exit
• M2 - Second year after exit
• 
  Refer to handout 8
• 
  Including M1s who are SPED.

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ARD and LPAC Members- Committee Collaboration

• Timelines
• Initial Placement
• Bilingual/ESL timeline 4 weeks
• TAC 89.1225(g)
• Special Education 90 days
• CFR 300.301(c) and 300.323
• Benchmarks/Ensuring Progress
• Is the student making appropriate second language
  acquisition progress in English?
• Exit Decision
• End of the year
• TAC 89.1225(h)

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END-OF-YEAR LPAC Procedures for Reviewing
SPED/LEP Students

• ARD ANNUAL REVIEW
• LPAC representative must
• Be present at a scheduled ARD meeting
• Review Special Programs Folder previous to ARD
  meeting
• Utilize LPAC Minutes Report 8-25 SE to document
  program design if student is a special education/
  LEP student NOT served in a Bilingual/ESL
  program.
• Utilize Regular LPAC Minutes Report 8-25 to
  document for students who are served in both
  Special Education and Bilingual/ESL programs.

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END-OF-YEAR LPAC Procedures for Reviewing
SPED/LEP Students (contd)

• ARD committee in collaboration with LPAC
  representative must
• Review students progress and make appropriate
  recommendations
• Document on the students Individual Educational
  Plan (IEP) the appropriate Bilingual/ESL services
  and assessment for the Special Education/LEP
  student.
• (i.e. TELPAS, TAKS etc.)
• Refer to
  handout 7

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END-OF-YEAR LPAC Procedures for Reviewing
SPED/LEP Students (contd)

• LPAC ANNUAL REVIEW
• LPAC meets to review the ARD recommendations and
  documents program designs and/or Bilingual/ESL
  recommendation on the student special programs
  folder (SPF)
• For Sp. Ed./LEP Exits, document on Sp. Ed./LEP
  Exits Insert

Refer to handout 7
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END-OF-YEAR LPAC SPED/LEP LPAC
MINUTES/DOCUMENTATION (89.1220)

• PROGRAM DESIGN CODES
• Special Education Teacher with Bilingual/ESL
  Certification
• Writing with an ESL teacher
• Reading with an ESL Certified Teacher
• ESL Inclusion
• ESL Technology Lab
• Tutorial with ESL Methodologies

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END-OF-YEAR LPAC SPED/LEP LPAC
MINUTES/DOCUMENTATION (89.1220)

• PROGRAM DESIGN CODES
• 7. ESL Methodologies Staff Development
• 8. Co-planning between Bilingual/ESL and Special
  Education teachers
• 9. Use of Bilingual/ESL state adopted materials
  in the Special Education Class
• 10. Parental contacts in first language (for
  severely handicapped students who do not receive
  instructional services)
• Other (supported by written documentation).
• 
  Refer to handout 5

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END-OF-YEAR LPAC DOCUMENTATION SPECIAL PROGRAMS
FOLDER (SPF) LPAC MINUTES
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END-OF-YEAR LPAC DOCUMENTATION SPECIAL PROGRAMS
FOLDER (SPF) LPAC MINUTES

• Home Language Survey
• Results of the initial and end-of-year SELP/SSLP
  (comprehension and total SOCIAL score)
• Results of achievement test for initial entry of
  students in 2-12 (Stanford 10)
• Notification of Enrollment in a Bilingual (Form
  8-2) or ESL (Form 8-6) Elementary, (Form 8-3)
  Secondary (funding received only as of parental
  Approval).
• Follow-up of Monitored Students - Results of
  monitoring for academic success (Language Arts
  Average) M1 M2

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END-OF-YEAR LPAC DOCUMENTATION SPECIAL PROGRAMS
FOLDER (SPF) LPAC MINUTES

• Assessment results used in 2nd grade Aprenda
  and Stanford 10
• TAKS scores for reading and writing in grades
  3-12
• Other LPAC recommendations (i.e. treatment,
  testing exemptions)
• Notification of exit from Bilingual (Form 8-5) or
  ESL program (Forms 8-6) Grades 1 - 12
• TELPAS results and writing collection.
• Writing Collection must be maintained for 2
  years. (Follow BISD destruction procedures for
  2)
• Title III Parental Performance Report (Refer to
  Handout 9)

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END-OF-YEAR LPAC DOCUMENTATION SPECIAL PROGRAMS
FOLDER (SPF) LPAC MINUTES

• 13. LPAC Meeting and Documentation
• Each time an LPAC meets to review one or more
  groups of students, they must keep a record of
  the actions taken on the LPAC Minutes (Form
  8-25).
• Information should be entered directly into
  Student Plus screens by the schools data entry
  clerk.
• LPAC minutes are auditable and require LPAC core
  members signatures.

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END-OF-YEAR LPAC DOCUMENTATION SPECIAL PROGRAMS
FOLDER (SPF) LPAC MINUTES

• 14. LPAC Minutes must be kept in a
  designated secure location.
• 15. Records must be maintained for 7 years.
• 16. In order to maintain updated District
• PEIMS information, it is important that
• a copy of the LPAC minutes be submitted
• to the Bilingual/ESL Department by the
  designated timelines.
• 17. Keep copy of sign in sheet on training of
  other LPAC members throughout the year.

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Elementary Flowcharts

• Beginner
• Intermediate
• Advanced
• ESL
• Refer to Elem. Flow Chart handout 10

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Middle School

• PALL
• ESL I
• ESL II
• English (SL) - taught by an ESL certified
  teacher
• Refer to MS Course Listing
• Refer to M.S. Course Listing Handout 1

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High School

• NEWCOMERS I
• NEWCOMERS II
• ESOL I
• ESOL II
• ENG I (SL)
• ENG II (SL)
• PALL-(Resource only)
• LUCHA
• See HS course listing guide
• Refer to HS Course Listing -- Handout 1

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DOCUMENTATION

• ELEMENTARY SAMPLES
• MIDDLE SCHOOL SAMPLES
• HIGH SCHOOL SAMPLES

Refer to handout 11
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FINAL REMINDER

• ELEMENTARY PK
• PRE-REGISTRATION
• See Handout 12

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Questions? http//www.bisd.us/Bilingual_Edu
cation/

• CONTACT INFORMATION
• Bilingual /ESL Director
• Maria V. Gonzales 548-8271
• Bilingual /ESL Lead Teachers
• Maricela Camarillo 698-3195 Amelia
  Cobarrubia 698-1325
• Norma Lopez 698-1326 Dr.
  Paty Quesada 698-0081
• Josie Pineda 698-1328 Pat
  Segura 698-0083
• Bilingual /ESL Specialists
• Flor Robinson 698-3196 Angie Morales
  698-1327
• Rosa Maria Garcia 698-2092
• ESL Counselor
• Elizabeth Llongueras 698-1081
• Bilingual /ESL Lead Tester
• Lucy Escamilla 698-1321

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Thank you!