SACS Digital Measures Activity Insight Rollout

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SACS - Digital Measures -Activity Insight Rollout

• September 6, 2007

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What is Digital Measures?

• Online faculty activity reporting system
• Activity Insight solution collects data and
  produces reports on teaching, research, and
  service activities
• System is customized for NKU and built to our
  specifications
• Digital Measures collects and stores data on
  their servers, but NKU owns all data
• Privacy and security of data is guaranteed

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Uses for Digital Measures

• SACS reporting for reaffirmation process
• Accreditation reports
• College activity reports
• Faculty activity reports
• Faculty vita
• Program review
• Outreach and public engagement reports

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Who will use Digital Measures?

• Faculty (anyone teaching a course part-time
  faculty enter teaching information only)
• Staff at director level and above (for outreach
  and public engagement reporting)
• Department chairs (for dept. reports)
• Deans (for college reports)
• University administration (for university wide
  reports)
• Admin/clerical support staff (for inputting data)

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Coordinating Committee

• College/Unit Representatives
• Molly Tami, Provosts Office
• Kathy Bennett, IT
• Margaret Myers, COB
• Chris Brewer, Informatics
• Paul Wirtz, Education Human Services
• Thom McGovern, Arts Sciences
• Denise Gormley, Nursing Health Professions
• Nancy Firak, Chase Law
• Diane Williams, Student Success LAP
• Daryl Wright, Institutional Research
• Nancy Campbell, Library

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Current Status

• Digital Measures has delivered the system
  configured to our initial specifications
• Additional testing/verification is continuing to
  occur
• Clerical assistance is being hired to assist with
  initial data entry for faculty vitae info and
  fall teaching schedules supporting the fall 2007
  rollout

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System Configuration College level

• Configured at college level per reporting
  requirements provided earlier this year from
  coordinating committee members
• Business
• Informatics
• Arts Sciences
• Nursing Health Professions
• Education Human Services
• Law
• Administrative or Non-college

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Implementation Schedule

• Rollout Phase I (completed in October)
• System undergoes final testing and any major
  problems are corrected
• Student workers are hired and do initial data
  entry using faculty vitae to support fall SACS
  reporting
• Faculty are notified to review data entered by
  student workers and make any necessary
  corrections
• Department chairs are notified of the process and
  timing for verifying faculty credentials and
  writing description of other qualifications for
  SACS
• SACS Office runs Faculty Roster reports using
  Digital Measures (DM) system

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Implementation Schedule

• Rollout Phase II (completed by end of fall
  semester)
• Training materials and consultations are provided
  for faculty and staff
• Remaining vitae and other information is entered
  into DM by faculty and/or department
  administrative staff
• Faculty and staff suggest possible modifications
  to DM system and departments request additional
  reports they would like to have built using DM

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Implementation Schedule

• Rollout Phase III (begins with spring semester)
• System is used by all faculty/department chairs
  to report scheduled teaching, attach syllabi,
  enter information needed for Faculty Roster forms
  
• Faculty use DM to prepare faculty activity
  reports for annual performance review
• Outreach and public engagement data reports are
  generated using DM

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Digital Measures Availability

• Production system is live now but still being
  tested and readied for initial data entry by
  students workers
• Faculty should refrain from entry of data until
  further notification (but no need to delete data
  that faculty may have already put in)
• Log-in will be your NKU username and password
• There is a link to the tool from the SACS site
  http//access.nku.edu/sacs/tools_login.html

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Thank you!!

• Digital Measures will simplify data collection
  processes and will provide faculty/staff with
  24/7 access to the system to record activities
• Any questions, contact Molly Tami at x7631
  tamim1_at_nku.edu