Summer Sessions: Did you do it Right

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Summer Sessions Did you do it Right????

• SASFAA Annual Conference
• Gregory P. Martin
• U. S. Department of Education
• 16 February 2004

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YES!!!!
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QUESTIONS?????
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Summer

• Summer classes can be offered as
• One session
• Several separate sessions
• A combination of mini-sessions

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Combined Mini-Sessions

• Two or more sessions make up one term/payment
  period
• Courses are sequential
• Session dates may overlap
• Enrollment may begin at the beginning of any
  session
• Students may skip one or more sessions within the
  term

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Combined Mini-Sessions

• Combine for one Title IV program MUST combine for
  all Title IV programs
• Enrollment status for the term is determined by
  combining the students enrollment for all
  sessions

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Combined Mini-Sessions - Pell

• Student may not be paid more than amount for one
  payment period for completing any combo of
  mini-sessions
• Recalculation of required if student does not
  begin all projected classes

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Regulatory Definition of Full Time Enrollment

• Term based credit hour
• 12 credit hours per term
• Credit hour, non-term
• 24 semester hours
• 36 quarter hours
• Clock hour
• 24 clock hours per week

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But the Registrar said...

• Financial Aid may define enrollment status
  differently than the Registrar
• School MUST apply Financial Aid definition
  consistently to all students in same program of
  study for ALL Title IV purposes

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Students dont take 12 Hours in Summer Term

• If you set your summer full time status to less
  than 12 hours
• Nonstandard term
• MUST use formula 3 for Pell calculations for
  entire award year

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Formula for Full Time inNonstandard term

• credit hours in
• academic year

• weeks of instructional time in
  nonstandard term
• weeks of instructional time in programs
  definition of academic year

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Cost of Attendance

• Pell Grant cost of attendance is always full year
  costs for a full-time student
• Defined as 9 months
• Even in the summer
• Cost of attendance for all other programs
• Reflect the appropriate number of months in the
  COA

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Cost of Attendance

• Remember for less than 1/2 time students
• Include only tuition/fees, books/supplies,
  transportation, and dependent care expenses
• Still full year, full-time dollars for Pell

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COA Mini-Sessions

• Must exclude expenses for sessions when student
  is not enrolled

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Summer EFC

• Pell Grant
• Always use 9-month EFC
• CB and Loans
• HEA includes formulas to calculate alternate EFCs
  for periods other than 9 months
• Formulas for alternate EFCs are different for
  dependent students and independent students.

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Summer EFC

• HEA Pro-Rates or adjusts
• The EFC of Dependent Students for ALL PERIODS
  other than 9 months
• The EFC of Independent Students for ONLY PERIODS
  of less than nine months
• The EFC for Independent Students for periods
  greater than nine months is the SAME as the
  regular 9-month EFC

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When You Are Packaging...

• If you know will be enrolled for full academic
  year and summer
• Use EFC to number of months in full academic
  year number of months in summer
• 9 month academic year 3 months summer 12
  month EFC
• Should always package for number of months you
  know student will be enrolled

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What If?

• Student was packaged for academic year without
  summer and then student enrolls for summer
• Two options
• Repackage for ENTIRE period using COA, , EFC, and
  estimated financial aid/resources for academic
  year plus summer
• Package summer separately using COA, EFC, and EFA
  for summer only

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For 2002-2003

• School options for determining EFCs for periods
  other than 9 months
• Used alternate EFC calculated by CPS
• Use NASFAA guidance
• Use reasonable interpretation of statute
• See electronic announcement from 5/9

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Cross-Over Payment Period

• A payment period that overlaps two award years
  and includes both June 30 and July 1
• Which EFC is used?
• You decideassuming you have valid ISIR/SAR
• Except
• Summer FWS, when student is not attending must
  use the next years EFC
• Pell, gt 6 months falls into one award year

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Cross-Over Payment Periods

• Do I use the same award years EFC for all
  students in the summer term?
• You decide
• One year for all students
• Decide on a student-by-student basis
• Must have a policy

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Cross-Over Payment Periods

• Per Student Rule
• You must use the same award years EFC to
  determine FSEOG, FWS, Perkins, FFEL, and DL
  eligibility
• You may use either award years EFC for Pell
  Grant eligibility

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Do Funds Come From Same Award Year As EFC?

• Pell Yes
• FSEOG Perkins Can be either year
• FWS
• Funds come from award year in which wages were
  earned, unless use summer carry-back authority
• FFEL/FDSL
• You can use prior years EFC and start new
  academic year for annual loan limit

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Annual Aggregate Limits

• FSEOG has annual limits per school
• Watch aggregate limits for all loans
• Perkins has annual limits for each award year
• FFEL/DL annual limits are per academic year

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Frequency of Annual Loan Limits SAY

• Summer mini-sessions may be combined in single
  summer term
• Summer term may be added to end of AY as trailer
  or may begin AY as leader
• School may change summer term trailer/leader
  designation later in students program but
  overlapping terms not allowed

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Frequency of Annual Loan Limits - SAY

• School may also consider summer minisessions as
  individual terms assigned to different SAY and
  designate one as a trailer and one as a leader

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Frequency of Annual Loan Limits - BBAY

• All minisessions must be combined and counted as
  one term
• School may include summer term but BBAY will
  generally not correspond to SAY and need not
  contain
• 30 weeks of instructional timeor
• Minimum number of credits required for SAY

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Disbursement Issues

• Mini-session disbursements
• Cannot disburse more than 10 days before the
  first day of class of the first mini-session in
  which the student is enrolled

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Questions?????