COLLEGE TOURS PREPARATION

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COLLEGE TOURSPREPARATION

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KNOW YOUR STUDENTS

• Make sure the colleges and universities you
  choose fit the students youre bringing.
• Dont choose colleges and universities just
  because you want to visit them.
• Use GPA, test scores and your knowledge of your
  students.
• Know your students financial situation.
• If your students have applied to that school or
  have been accepted at that institution
• If the school offers programs students are
  interested in.

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CONTACT SCHOOLS FOR VISITATION DATE

• Ask what constitutes a tour (admission
  presentation, financial aid and special
  scholarships, diverse student panel).
• Ask about meals on campus
• Ask about visiting a dormitory
• Send request in writing.
• Request confirmation by fax.
• Remember, that every contact must be professional
  ( Thank You cards).

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MAP OUT YOUR DESTINATION - ONE DAY TOUR RAND
MCNALLY

• Plan out itinerary
• Distance from your starting point to the
  institutions(s)
• Leave room for flexibility
• Lunch (if school will not provide)
• Refueling
• Rest Rooms

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MULTIPLE DAYS TOURRAND MCNALLY

• Plan out itinerary
• Map out distances including the hotels.
• Legally the bus driver can only drive 10 hours.
• Flexibility is extremely important
• Meals on the road
• Refueling
• Rest areas

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HOTEL ACCOMODATIONS

• Block of double rooms 2 students per room, 2-3
  chaperones per room, 1 room for the drivers.
• Research the best deals/with good accommodations.
  (Free breakfast etc)
• Ask about payment policies.
• Ask about bus parking.
• Choose hotels that are close to highways.
• Choose hotels that are surrounded by fast food
  establishments or malls.
• Ask for separate floors for the males and females
  and bus drivers. (If separate floors can not be
  arranged ask for students to be on the same floor
  students with males and females separated by the
  chaperones).
• Ask for meeting rooms (evening meetings and food
  if possible)
• Request phone shut-off in student rooms.
• Ask about ordering/delivery from food outside of
  the hotel (pizza etc)
• Request contract by fax and ask for original to
  be mailed.

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TRANSPORTATION

• Send bus company tentative itinerary for quote
• Number of seats on the bus (drivers need 2 seats)
• Bus policies on food, beverages, garbage, rest
  room.
• Request contract by fax.

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COLLEGE TOUR PACKAGE

• Students apply and complete essay online using
  their cps.edu account.
• Signature form (student, parent, counselor,
  principal)
• Unofficial transcript
• Medical release form/copy of medical card
• Code of Conduct agreement
• Institutional evaluation booklet
• Tour evaluation sheet
• Student and parent orientation dates
•  

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STUDENT/PARENT ORIENTATION

• Purpose of tour
• Purpose of institutional evaluations and tour
  evaluations
• Review of Code of Conduct
• Completed Parental Consent and Medical Release
  forms
• Copy of Medical Insurance Cards (both sides)
• Packing procedures
• Review of Itinerary
• Attire
• Departure procedures
• Question Answer

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COLLEGE TOUR CHAPERONE TRAINING

• Chaperone Management
• Money Management
• Time Management
• Bus Management
• Campus Management
• Historical Site Management
• Hotel Management
• Restaurant Management
• Conflict Resolution Management