Anderson Pool Replacement PreProposal Meeting

1
Anderson Pool ReplacementPre-Proposal Meeting
April 8, 2008
2
Agenda

• Introduction
• Insurance
• Proposal Requirements
• RFP Evaluation Process
• CSU Design-Build Process
• Timeline
• Questions and Discussion

3
Introduction

• Campus Team
• Project Statistics
• 50 Meter Pool
• 8 Long Course Lanes
• 18 Short Course Lanes
• Diving well for two 3 meter and
• two 1 meter diving boards.

4
Introduction

• Existing Facilities to be demolished/ salvaged
• Existing 25 yard pool and deck (hazardous
  materials in pool will be removed under separate
  contract)
• Bleachers and diving boards to be salvaged and
  delivered to E Surplus warehouse, Building 50J.
• To be demolished by others
• Pump station and storage shed to be removed
  under separate contract prior to start of work
• Pool plaster and tiles will be removed by others

5
Introduction

• Location

6
Introduction

• Project Budget
• 2,400,000
• Schedule
• Complete 4/30/09

7
Insurance

• Respondents need to have the insurance as
  outlined in ARTICLE 3, CONTRACT REQUIREMENTS
• It is STRONGLY encouraged that you discuss the
  requirement with your providers.
• DVBE requirements (ARTICLE 3, Part 1 Design/Build
  Contract General Conditions, section 32.12)
• NO CHANGES TO INDEMNIFICATION (ARTICLE 3, Part 1
  Design/Build Contract General Conditions, section
  35.07)

8
Insurance

• INSURANCE (Cont.)
• Required Coverage and Limits (see ARTICLE 3, Part
  1 Design/Build Contract General Conditions,
  Section 35.06 and ARTICLE 3, Part 2-
  Supplementary General Conditions)
• Comprehensive or Commercial Form General
  Liability
• 10,000,000 Each Occurrence
• 10,000,000 General Aggregate
• Business Auto Liability
• 10,000,000 Each Occurrence
• Workers Compensation
• 1,000,000 Each Occurrence
• Errors and Omissions
• 1,000,000 Each Occurrence
• 1,000,000 Aggregate

9
Proposal Requirements

• Article 2 Section 2.3
• Due Date May 15, 2008 Before 300p.m.
• All proposals must be delivered to
• Facilities Planning Capital Projects
• Building 70
• California Polytechnic State University
• San Luis Obispo, CA 93407
• Proposals will be received at no other place
• Late proposals will not be considered

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Proposal Requirements

• Part 1
• Submit 6 COMPLETE sets of the Technical Proposal
  per ARTICLE 2 Section 2.2.1, Section 2.2.2 B and
  Section 2.2.4
• ONLY the University issued ID number shall be
  used to identify the Design Build team for Part 1
• Part 2
• Submit 1 Cost Proposal per ARTICLE2 Section
  2.2.1, Section 2.2.2 A and Section 2.2.3
• No part of the Cost Proposal should be included
  in the Technical Proposal
• Use University provided forms
• University ID number only on outside of envelope

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Proposal Requirements

• Per ARTICLE 2, Section 2.2.5
• On due date University Facilitator shall confirm
  receipt of proposals by ID number
• Within two working days University Facilitator
  shall indicate by ID number that proposals are or
  are not responsive
• On May 23, 2008 at 300p.m. the University
  Facilitator will open the cost proposals and
  technical score for each proposer and announce
  the apparent successful proposal

12
RFP Evaluation Process

• RFP Compliance Check
• For minimum requirements
• RFPs will be rejected which
• Do not meet minimum requirements for content
  quality
• Take unacceptable exceptions to the model
  contract

13
RFP Evaluation Process

• RFQ analysis by a six person panel
• 5 from the University
• 1 from the Owners Design Consultant
• Jury decisions are final

14
RFP Evaluation Process

• Selection Criteria
• Described in Section 2.3.3
• Weighted multipliers
• 270 possible points

15
CSU Design/Build Process
Total Project Cost 2,400,000.00 Proposals
submitted in excess of total project cost will be
rejected
16
CSU Design/Build Process

• Cash awards will be based on the
• evaluation committees findings
• First Place - Award of Contract or 20,000 if
  no contract is awarded
• Second Place- 15,000.00
• Third Place - 10,000.00

17
RFP Evaluation Process

• No awards for
• Significantly incomplete proposals
• Non-responsive proposals
• Proposals which exceed the budget
• If project is canceled first place to receive
  20,000.00

18
RFP Evaluation Process

• Confidentiality of Proposals
• It is extremely important that reviewers do not
  know which team submitted a particular proposal
• The confidentiality of the proposals MUST be
  maintained
• The University provided identification number
  shall be the only identification on any part of
  the technical package.

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RFP Evaluation Process

• Identification Numbers Proposal Forms
• Can be obtained from the University Facilitator
  via fax at 805.756.7566
• When requesting please use company letterhead and
  have the main contact person sign the request.

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RFP Evaluation Process

• Quality Points
• Developed for the project by the University
  (ARTICLE 2, Section 2.3.3 Technical Evaluation
  Criteria)
• Assigned to proposals by each evaluation
  committee member
• Project enhancements IN ADDITION to the base
  project scope can add to overall quality points
  (therapy pool addition, pool deck equipment,
  solar water heating, accelerated schedule).

21
RFP Evaluation Process

• The establishment of the apparent finalist will
  be based on the following
• equation
• Cost Proposal Cost/Quality
• Quality Point Value
• The lowest cost per unit of quality is determined
  and the apparent finalist
• announced.
• Example Proposal 1 - 2,100,000
  10,500.00 cost/quality
• 200 quality points
• Proposal 2 - 2,300,000 9,019.61
  cost/quality
• 255 quality points
• Proposal 3 - 2,000,000 13,333.33
  cost/quality
• 150 quality points
• In the above example Proposal 2 is determined to
  be the apparent finalist.

22
Timeline

• Last day to submit written questions -
  
  May 1, 2008
• Cost and Technical proposals due before - 300
  p.m. May 15, 2008
• Technical evaluation complete- May 22,
  2008

23
Timeline

• Public Opening/Apparent Finalist
  Announced- May 23, 2008
• Award of contract -
• Late June 2008
• Site Available - September 30, 2008
• Construction Complete April 30, 2009

24
Questions and Discussion

• Last day to ask questions- May 1, 2008
• All Questions Must be in Writing, E-mail or Faxes
  are acceptable
• Questions should be directed in writing to
• Rory ODonnell
• Facilities Planning capital Projects Department
• Fax [phone]
• E-mail rodonnel_at_calpoly.edu

25
Questions and Discussion

• Proposers shall only contact the following
  regarding this Request for Proposal
• The University Facilitator, Rory O Donnell
• The Project Manager, Brian French
• Phone Number [phone]
• Fax Number 805.756.7566
• E-mail bfrench_at_calpoly.edu

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Anderson Pool ReplacementPre-Proposal Meeting
April 8, 2008