Charter Organization Representative Orientation

1
Charter Organization Representative Orientation
2
What Is A Chartered Organization?

• An organization which uses the Scouting Program
  to serve the youth of the organization.
• The Boys Scouts of America is an educational,
  resource program. It charters community or
  religious organizations or groups to use Scouting
  as part of their service to their own members, as
  well as the community at large.

3
Who Is the chartered organization representative?

• Is an individual appointed by the head of the
  chartered organization and heads up the Scouting
  Department in the organization.
• Is a voting member of the BSA council
  representing the chartered organization.
• Is a member of the district committee. The
  chartered organization representative develops
  liaison between the organizations Scouting units
  and the resources available to these units
  through the district and council volunteer and
  professional resources.

4
The chartered organization agrees to

• Conduct the Scouting program according to its own
  policies and guidelines as well as those of the
  Boy Scouts of America.
• Include Scouting as part of its overall program
  for youth and families
• Provide adequate facilities for the Scouting
  unit(s) to meet on a regular schedule with time
  and place reserved.

5
In Addition, The chartered organization agrees to

• Appoint a chartered organization representative
  who is a member of the organization and will
  represent it to the Scouting Program and serve as
  a voting member of the local council. (Chartered
  organization head or chartered organization
  representative must approve all leader
  applications.)
• Select a Scouting committee of parents and
  members of the chartered organization (minimum of
  three) who will screen and select unit leaders
  who meet the organizations standards as well as
  the leadership standards of the BSA.
• Encourage the unit to participate in outdoor
  experiences, which are vital elements of Scouting.

6
SCOUTING COMMITTEE/UNIT COMMITTEES

• Each Scouting unit (Cub Scout pack, Boy Scout
  troop, or Venture Crew) is managed by a group of
  adults, approved by the chartered organization,
  who serve as the unit committee. (This committee
  typically has a committee chairman, secretary,
  treasurer, etc.)
• The committees principal responsibility is to
  select the best-qualified leaders for the unit
  and see that they are supported in carrying out
  the units program.

7
UNIT COMMITTEES

• The chartered organization representatives
  relationship to the unit committee will vary with
  the nature of the organization and the type of
  unit. Generally, the chartered organization
  representative maintains a close liaison with the
  unit committee chairman.
• The goal is to be sure that the chartered
  organization is aware of the units programs,
  needs, and successes.
• The chartered organization representative should
  report the status of each unit to the head of the
  chartered organization or its governing body at
  regular intervals.
• If help is needed, the resources of the chartered
  organization and the Boy Scouts of America can
  be mobilized in support.

8
The council

• Is a term used to describe a geographic region in
  which the Scouting program is administered
  through a paid professional staff.
• Provides the Scouting Program to be used by the
  Chartered Partner.
• Respects the aims and objectives of the
  organization and offer the resources of Scouting
  to help in meeting those objectives.
• Provides year-round training, service, and
  support to the organization and its unit(s).
• Provides training and support for the chartered
  organization representative as the primary
  communication link between the organization and
  the BSA.
• Provides techniques and methods for selecting
  quality unit leaders and then share in the
  approval process of those leaders.

9
The council agrees to

• Provide primary general liability insurance to
  cover the chartered organization, its board,
  officers, chartered organization representative,
  and employees against all personal liability
  judgments when using the Scouting Program.
• Provide camping facilities, service center, and a
  full-time professional staff to assist the
  organization in every way possible.
• The local Council is to work with and help
  community organizations use Scouting and help
  Chartered Organizations succeed with the use of
  the program.

10
The District

• Is a similar geographic area within a council. A
  district receives direct service from a paid
  professional called a district executive.
• The two types of people on the district committee
  are chartered organization representatives and
  members at large they each bring particular
  talents, interests, and skills to the committee.
• As a member of this committee, its important
  that the chartered organization representative
  attend its meetings regularly. This will assure
  that the voice of the chartered organization is
  heard, its needs are met, and its successes are
  recognized.
• If a chartered organization representative
  wishes, he or she should accept an assignment on
  one of the operating committees of the district.

11
Structure of the BSA
Unit District Council National
12
SUMMARYCOUNCIL/CHARTERED ORGANIZATION
REPRESENTATIVE RESPONSIBILITIES
13
THREE SECTIONS OF THE DUTIES

• Head of the chartered organizations Scouting
  department
• An active and involved member of the district
  committee
• A voting member of the local council representing
  the interests of the chartered organization

14
STAY INFORMED

• Its important that the chartered organization
  representatives keep well-informed of the units
• program and activities.
• Its important that the chartered organization
  representative keep well informed of district and
  council activities and programs that could affect
  the chartered organizations units.