Alexandria 5.5.1.1

1
Alexandria 5.5.1.1

• Dave Stephens
• August 4, 2006
• SAISD Library Media Services Annual Welcome

2
Handout for Presentation

• Greetings
• Backups
• Changes from Previous Version
• Coming in 5.5.2
• Help
• Open for Questions Feedback

3
Importance of Backups

• Without a RECENT backup you may lose hours to
  week or more of information.
• Always backup Daily

4
Changes

• The changes in a version are recorded in the
  Release notes when the update is first available.
  Since 5.5.1.1 is new only to SAISD the current
  release notes do not contain all the changes.
  Nine changes will be mentioned in todays
  presentation.
• Release Notes are on the LMS website

5
Homeroom button

• On the circulation screen in the right corner
  there is a green dot. This is the homeroom
  button. You can use it to select a student by
  homeroom to be the active patron. Command to
  bring up the open homerooms is hwl. The last
  homeroom will be on top.

6
Home Room Command

• If you want to open the homeroom window for a
  particular teacher the command is hw followed by
  a patron barcode such as the teachers to open
  the home room without navigating down the list.

7
ISBN Editor, Calculator Utility

• ISBN editor shows all the ISBNs or ISSNs
• For individual record command is
• CTRL Shift K for check digit calculator or
  convert for 10 to 13 digits or vice versa.
• For global Utility to convert from 10 digits to
  13 digits or vice versa
• UtilitiesItemsConvert ISBNs
• Not necessary to change unless you desire to do
  it.

8
FTP Capability

• If Companion asks for your data there is a nifty
  feature within Alexandria that allows you to
  enter a password and click send. Tech support
  must provide the password. Process is super
  simple!

9
Renew Icon

• When a person has anything checked out you see a
  revolving arrows icon. Clicking on the icon will
  open a window where you can declare a book lost
  or renew a title or all titles. Keyboard command
  is QE.

10
Overdue Suspension

• You can now assign an overdue suspension of
  library privileges for patron with overdue items
  or for other reasons.
• On patron window change the status from active to
  suspended.

11
Web Librarian

• It is possible to use the web to perform
  administrative tasks. More will come on this
  topic later in the year.

12
Commands require Spaces

• It is now necessary to add a space between the
  command and what follows. See page 141 pdf
  manual Commands require spaces explanation.

13
Super Summary

• For the super summary you will use at inventory
  time, you must set the financial year in Orders
  preferences. Set your dates now for the school
  year.

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5.5.2 Coming

• After you have a chance to become accustomed to
  the changes from 5.4 version to 5.5.1.1, Laura
  will inform us when it is time to make the change
  to 5.5.2. Do not expect this any time soon.

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Help

• Companion Tech Support 1-800-347-4942
• Alexandria V5 training web site
  http//www.sandajane.com
• Requires login and password-use SAISD email
  account
• Navigation tips in Whithertos and Whyfors on the
  site.

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Open for questions Feedback

• What is the reason for not using Alexandrias
  potential? What do we need to do to remedy the
  situation?
• Help source in Alexandria circulation screen
  tab Command Help
• Free electronic pdf version of manual available
  to download from Companions web site or you may
  purchase a printed copy

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Q A continuted

• Tech support available 24/7
• 1-800-347-4942 tech support number
• http//www.sandajane.com available probably by
  end of Tuesday 8/8/06requires your SAISD email
  address to login and create your own password.
  Training videos that when complete will follow
  the order of presentation in the manual.

18
Q A Continued

• How to get pictures into Alexandria? You can use
  a vendor CD which is expensive. Page 223 in pdf
  manual has information for taking patron picture
  with compatible FireWire Camera and page 226 has
  more information. To import student picture must
  be named with student id followed by.jpg or
  gif, or bmp, or pict extension. (p. 590 pdf
  manual)

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Q A Continues

• Possible to give suspension of library priveleges
  in place of fine. P. 226 pdf manual Patron
  Status field
• Period Due Dates Set now on the calendar.
• Reset your circulation statistics now for
  Alexandria to give you report at end of school
  year activity.
• ShowCirculation Statistics Reset counters

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Q A Continues

• Do we need to Rebuild? Yes, once a month is
  recommended. You can set an automatic rebuild to
  occur in preferencesArchive and Rebuild on
  Rebuild tab
• Laura will send the correct site information for
  updates. DO NOT use the Companion site that
  replaced the special address for SAISD as this
  will update you to 5.5.2.