G040 Lecture 06 Comparing Documents Report

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G040 Lecture 06 Comparing Documents Report

• Mr C Johnston
• ICT Teacher
• www.computechedu.co.uk

2
Session Objectives

• Reviewed the documents which you must collect,
• Know what features which could be compared,
• Have an idea of how to write up you comparison,

3
Overview

• In order to pass unit 1 you must write a report
  which describes, compares and evaluates 6
  documents,
• These documents must be collected from different
  companies,
• You need 2 types of document collected from 3
  companies.

Business Letter Stringer, HSBC Bank, Tesco.
Advertising Leaflet Stringer, HSBC Bank, Tesco.
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What the exam board says

• Mark Band 1 (0-3 marks)
• The candidate describes the layout and purpose of
  each of the six collected documents
• The specific purpose of each document and the
  main features, such as font size, margins, use of
  bullets or numbering, use of paragraphs etc will
  be briefly described. Common elements such as
  senders and recipients address, date, reference
  and subject on business letters will also be
  indentified
• The candidate compares similar items, identifying
  good and bad points about the writing and/or
  presentation styles of each
• The presentation styles of similar items will be
  compared those awarded the highest mark will
  also have made some comparison of writing styles.
  writing style refers to the type of language
  the document uses, e.g. formal, informal,
  informative, and persuasive, it should not be
  confused with font styles and sizes, which are
  presentation styles
• Good points and bad points will be made although
  may not be accurate or fully justified.
• The candidate makes some comment on their
  suitability for purpose, use of house style
  and/or how they could be improved
• Some comments will be made on each document about
  its suitability for purpose, use of house style
  or how it could be improved, but not all three.
  Comments may reflect your opinions, rather than
  accepted standards for the type of document
• The report may contain errors in spelling,
  punctuation and grammar.

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What the exam board says

• Mark Band 2 (4-5 marks)
• The candidate describes in detail the layout and
  purpose of each of the six collected documents
• The layout of each document is and also the
  particular purpose of each described in detail,
  e.g. a letter from a bank that is trying to
  persuade the recipient to open a new type of
  account
• The candidate compares similar items, accurately
  identifying good and bad points about the writing
  and presentation styles of each
• A comparison of the presentation and writing
  styles of similar items is written clearly
  identify good and bad points about writing style,
  (e.g. the persuasiveness of the text) and
  presentation style, (such as the use of bullets
  to emphasise points)
• The candidate comments on their suitability for
  purpose, use of house style and how they could be
  improved
• Reasoned comments on each documents suitability
  for purpose, house style and how it could be
  improved are made such comments will relate to
  accepted standards for the type of document
• The report will contain few spelling, punctuation
  and grammar errors
• Although some errors may be present, these should
  not be of the type that a spell or grammar
  checker would identify

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What the exam board says

• Mark Band 3 (6-7 marks)
• The candidate describes in detail the layout and
  purpose of each of the six collected documents
• The candidate provides a critical analysis of the
  documents, including comparison of the writing
  and presentation styles of similar items their
  suitability for purpose and use of house style
• In addition to the evidence generated for Mark
  Band 2, you will provide an analysis of all six
  documents that is well thought out, well
  structured and critical
• Consideration of writing and presentation style
  will be clearly linked to the purpose of each
  document and will lead to a detailed discussion
  of the suitability of each for its purpose
• The candidate explains how each could be improved
  in relation to its purpose
• The two documents from each organisation will be
  compared to explain how house style is applied
  and improvement will be explained clearly how
  they would improve the documents suitability for
  purpose
• The report will be consistently well structured
  and there will be few, if any, spelling,
  punctuation and grammar errors.
• There will be very few errors in the report.

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Report Structure

• To document your findings you need to set out
  your report in a formal way,
• I have included a template on my website to act
  as a starting point,
• Remember it may be easier to compare documents in
  a table rather than just using words.

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Documents to evaluate

• Business Letters
• Newsletters
• Publicity flyers
• Leaflets
• Job Application Forms
• Questionnaires?
• Business reports?
• Presentations?
• WebPages (homepage)

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Evaluation Questions

• What do you think the documents purpose and
  audience is?
• Do you think the documents suitable for this
  audience and purpose?
• How is the document suitable for the audience and
  purpose?
• Which features of the document do you like?
• Which features of the document do you not like?
• How do you think the document could be improved?
• Which document think is the best out of the three
  based upon the answers to these questions and why?

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Steps Forward

• Collect the documents you are going to analyse
  and commence writing your report,
• Remember to use the notes from previous sessions
  to provide guidance,
• Your teacher will give you a date by which the
  first draft of the report will be due.