USAFEPP USERS

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USA-FEPP USERS SCREENERS ORIENTATION SESSION

• Las Vegas, NV
• JULY 2006

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Introduction

• What is Federal Excess Personal Property
• How do I acquire FEPP
• The What, How and Where of Screening
• How to Dispose of FEPP
• Who is USA Users Screeners
• Where to get HELP

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Overview

• Govt Property Management History
• Military
• Civilian Agencies

GSA
USDA
DLA
ARMY
USDI
DOT
USAID
NSF
SASP
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Administrative Services Actof 1949

• Established General Service Administration
• Responsible for all Civilian Agencies Property
  Management and Policies
• Assist Dept. of Defense reutilize Excess
  Surplus Military Equipment

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The Big Picture
Marine Corp
LESO
FFP
SASP
DOE
DOD DLA
GSA
Navy
DOT
DOL
Army
Air Force
DOA
DOI
FAA
CENSUS
BLM
Natl Guard
FS
Reserve Units
ARS
NPS
CSREES
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VocabularyGlossary of Terms

• Federal Management Regulations (FMR)
• Federal Supply Class (FSC)
• Freeze
• DoD, DLA, DRMS, DRMO, etc
• Excess vs Surplus
• State Agency for Surplus Property (SASP)
• Screen, Screener
• Accountable Property Officer (APO)

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Why Screen?

• Federal Agencies often disposes of items which
  are useful either as they are or with repairs.
• Most EXCESS property may be acquired at no cost
  other than transportation.
• Taxpayers have already paid for the goods.

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Where to Screen?

• All over the world
• Almost any Federal installation
• Military installations
• Government Contractors Facilities
• Government WEBSITES
• Department specific Websites
• DOD DRMS Website
• GSA Website

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Screening Property

• Federal Employees are authorized to screen
  without restrictions, using their federal
  identification.
• Federal Agency sponsored Cooperators can screen
  locations with an approved Screeners
  Identification Card or letter of authorization.

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How to Screen

• Follow the guidelines set by federal agency
• Receive training from a veteran screener
• Use an acquisition plan or needs list
• Dont freeze more property than you can currently
  put into use
• Get to know the GSA-Area Property Officer
• Ask questions

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Electronic Screening

• GSAXcess
• www.gsaxcess.gov
• DOD Website and Defense Reutilization Marketing
  Services
• www.drms.dla.mil

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Other Federal Agencies

• Visit Locations
• Notices through Agency and Organization Websites,
  ex. USA-FEPP
• GSAXcess
• Word or mouth

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Visiting a DRMO to View Property

• Check in at the Gate
• Check in at the Defense Reutilization Marketing
  Office (DRMO)
• Check the Cycle Calendar and locations for
• Federal Cycle
• Donation Cycle
• Blue light Cycle

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Warehouse Signing

• Site location
• Accumulation Period
• Commodity Group (FSC Group Code)
• Dates

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Bar Code Labels
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Typical Warehouse of Excess
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Batch Lots
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Storage yards
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Typical find
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Look what it can turn into!
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Accountability of Federal Property

• Management Oversight
• Internal Controls
• Separation of Duties
• Review and Audits
• Inventories Certifications Records
• Identification of Property

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Disposal of Federal Property

• Remember you received EXCESS because someone else
  has followed a disposal process that allows you
  to acquire their Excess so turn back Excess.
• The federal holding agency Property Management
  Officer can authorize disposition of property.

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Disposal Methods

• Exchange-Sale
• Re-use
• Transfer (including to a DRMO)
• Donation to a State Agency through GSA
• Sales
• Abandonment/Destruction
• (Cannibalization is a form of use that usually
  requires a subsequent action)

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Tips to Speed Up Disposal

• Acquire only what is needed
• Report excess promptly
• Provide accurate, complete description
• Provide a picture
• Consolidate disposal sites

• Initiate a tickler file to follow through on
  process
• Consider using the DRMO
• Work with GSA Sales to expedited sales

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Where to get more information?

• Your Federal Agency or Department PMO
• USDA Graduate School
• General Services Administration
• Area Property Officers
• Regional Office
• USA Users Screeners
• National Property Management Association

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Websites

• USA Users Screeners
• http//www.usa-fepp.org
• GSA Property
• www.fss.gsa.gov
• GSAXcess
• www.gsaxcess.gov
• GSA Federal Management Regulations
• www.gsa.gov
• Defense Reutilization Marketing Services, DLA
• http//www.drms.dla.mil

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Summary

• What is FEPP and What is Surplus
• How, Where and What of acquiring FEPP
• The What, How and Where of Screening
• How to Dispose of FEPP
• Who is USA Users Screeners
• Where can I get HELP

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Questions?