KENTUCKY TEACHER INTERNSHIP PROGRAM

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KENTUCKY TEACHER INTERNSHIP PROGRAM

• INTERN MANAGEMENT SYSTEM
• (IMS)
• Resource Teacher Time Sheet
• (RTT)

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KTIP Coordinator Responsibilities for Electronic
Reporting

• Submit Confirmation of Employment (COE) to the
  EPSB
• Sign the Record of Teacher Internship Year (RTIY)
  and submit to the EPSB
• Review and submit the Resource Teacher Time Sheet
  (RTT) to the EPSB

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Principal Responsibilities for Electronic
Reporting

• Enter information into the Record of Teacher
  Internship Year (RTIY)
• Sign all Cycle Reports on the RTIY
• Submit RTIY to the KTIP Coordinator or EPSB
• Review, approve, and submit Resource Teacher Time
  Sheet (RTT) to the KTIP Coordinator or EPSB

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Resource Teacher Responsibilities for Electronic
Reporting

• Enter in-class and out-of-class activities on the
  RTT
• Sign the RTT
• Sign all Cycle Reports on the RTIY

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Teacher Educator Responsibilities for Electronic
Reporting

• Sign all Cycle Reports on the RTIY

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Intern Responsibilities for Electronic Reporting

• Review and sign RTT
• Sign all Cycle Reports on the RTIY

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Order of Signing for Electronic Reporting

• Resource Teacher Time Sheet (RTT)
• ? Resource Teacher
• ? Intern
• ? Principal
• Record of Teacher Internship Year (RTIY)
• ? Principal
• ? Resource Teacher Intern Teacher
  Educator
• ? KTIP Coordinator

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PROCESS FOR ENTERING CONFIRMATIONS OF EMPLOYMENT
Once COE has been submitted to EPSB for approval,
any changes/edits will need to be submitted via
email to Teresa or Sharon.
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Login to EPSB Website at www.kyepsb.net If you
know your username and password type your
username and password in the Login Box. If you
need a login click on Need a login? Click
here If you have forgotten your password, click
on Forgot your password? Click here
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Click on Intern Management System (IMS) to
process Internship forms and reports.
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PROCESS FOR ENTERING RESOURCE TEACHER TIME SHEETS
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• Resource Teacher is responsible for entering data
  into the time sheet.
• Click on Click Here to Create Time Sheet

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• Verify Interns Information.
• Select Time Sheet Period from drop down list
  (Fall for Fall Semester Spring for Spring
  Semester, or Full Year to receive one check at
  the end of the internship year for Full Year
  Interns only)
• Click Verify and Exit to continue at a later time
  or Verify and Go On to next step

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• Enter date of activity
• Select number of hours by using the drop down
  list
• Select Location (In-Class or Out-of-Class) from
  drop down list
• Select appropriate Standard(s)
• Type in description of activity - specifically
  describe what you did and how it relates to
  student learning teacher professional growth
• Click Add Activity

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• Sample of Out-of-Class Activity previously
  selected.
• To edit activity, make edits where needed
• To delete activity, click Delete
• Click Save and Continue to next step

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• To view and print time sheet, click on PDF

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• If you are not ready to electronically sign,
  click Exit and sign at another time.
• Each Committee member will need to login and sign
  off by
• Typing in his/her password
• Typing in his/her Full Name
• Selecting Click Here to Agree and Digitally
  Sign

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• For each Committee member to see the status,
  he/she must login to IMS.

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Mentoring Activities

• In-Class Activities
• Approvable Out-of-Class Activities
• Unapprovable Out-of-Class Activities

All descriptions of approvable activities must
reflect specifically what the RT did with the
intern and how these activities relate to student
learning the interns professional growth.
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In-Class Mentoring Activities

• Are Defined as
• In-Class Observations
• RT observes Intern
• Intern observes other teachers (no more than 2-3
  hours)
• Collaborative Planning within school hours

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Approvable Out-of-Class Mentoring
ActivitiesExamples

• Discuss expectations of internship year review
  KTIP materials.
• Review with intern the 9 New Teacher Standards.
• Review with intern the interns PGP share
  strategies for addressing areas for growth.
• Work with intern to develop lesson plans.

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Approvable Out-of-Class Mentoring Activities
Examples

• Discuss ways to add technology to incorporate
  stronger content into lesson plans.
• Discuss collaboration with other
  teachers/administrators how the intern is
  doing.

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Approvable Out-of-Class Mentoring Activities
Examples

• Discuss parent/teacher conferences "role play"
  possible conference.
• Discuss discipline problems. Share strategies
  techniques on discipline classroom management
  such as re-arranging desks setting rules.

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Approvable Out-of-Class Mentoring Activities
Examples

• Discuss school policy procedures state
  guidelines for referring students to special
  education and completing IEPs.
• Collaborated to create a variety of assessments
  for lessons.

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Unapprovable Out-of-Class Mentoring Activities

• Attending Faculty Meetings
• Attending ballgames, dances, plays, parades, etc.
• KTIP Committee Meetings
• Attending professional development
  activities/conferences
• Shopping at Wal-mart or other stores
• Working bus duty or hall duty
• Working concession stands for after school events

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PROCESS FOR RETURNING TIME SHEETS WITH
QUESTIONABLE ACTIVITIES
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• Resource Teacher, Principal, and KTIP Coordinator
  will receive an email from EPSB stating the time
  sheet needs modification.
• Resource Teacher will need to click on Time
  Sheet has been sent back by EPSB for
  modification to see which activity/activities
  are questionable.

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• Once Resource Teacher clicks Time Sheet has been
  sent back by EPSB for modification, he/she will
  need to verify internship information.
• If information is incorrect, contact KTIP
  Coordinator, who will need to contact Teresa or
  Sharon.
• If information is correct, select Verify and
  Exit to continue at a later time or Verify and
  Go On to go to next step.

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• EPSB modifications/comments will be in red.
• To Edit Activities, click Edit Activities.
• To Accept EPSB Modifications and Submit to EPSB
  for processing, click Accept All Adjustments.

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• Once resource teacher clicks Edit Activity from
  previous screen, he/she will need to
• edit the activity by making edits where needed
  or
• Delete Activity.
• When Resource Teacher makes edits or deletes an
  activity he/she needs to click on Save and
  Continue.
• If the Resource Teacher edits or deletes everyone
  will be required to sign-off on the time sheet
  again.

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• To view and print time sheet, click on PDF

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• If you are not ready to electronically sign,
  click Exit and sign at another time.
• Each Committee member will need to login and sign
  off by
• Typing in his/her password
• Typing in his/her Full Name
• Selecting Click Here to Agree and Digitally
  Sign

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Acronyms

• EPSB Education Professional Standards Board
• PLA (Division of) Professional Learning and
  Assessment
• KTIP Kentucky Teacher Internship Program
• IMS Intern Management System
• COE Confirmation of Employment
• RTT Resource Teacher Time Sheet
• RTIY Record of Teacher Internship Year
• IPR Intern Performance Record
• PGP Professional Growth Plan
• SOE Statement of Eligibility

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KTIP CONTACT INFORMATION
Cindy Owen cindy.owen_at_ky.gov
Sharon Salsman sharon.salsman_at_ky.gov
Teresa McGrapth
teresa.mcgrapth_at_ky.gov
Education Professional Standards
Board Division of Professional Learning
Assessment 100 Airport Road Frankfort, Kentucky
40601 Phone [phone] Toll Free
888-598-7667 http//www.kyepsb.net