Digitization

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Digitization Electronic Archival of Cadastral
Maps and Land RecordsPresentation by
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About the Group

• ARYANS GROUP is a leading and reputed
  multifaceted business conglomerate in India
  abroad which is into various renowned businesses
  for over 15 successful Years providing the best
  services possible. Under the group, we have the
  following subsidiaries.
• Aryans Edutech Pvt. Ltd
• Aryans Global Infra Ltd.
• Aryans Geo-Services Pvt. Ltd.
• Aryans Institute of Technology
• Aryans Privilege Showbiz Pvt. Ltd
• Aryans Charitable Society

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Aryans Edutech Pvt. Ltd

• An ISO 90012008 Company
• TAG Academy Leading Training Provider
• TAG Careers Preferred Job Portal
• Training 2300 BPL students from rural UP under
  SGSY run by Ministry of Rural Development and
  also creating job opportunities for them.

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Services Offered

• Digitization
• Scanning
• Microfilming
• Data Entry
• Indexing
• Data Conversion and Processing
• Software Development
• GIS
• Training Placements

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Advantages of computerization of Land Records

• Fast Response to citizens query
• Increased Accessibility functionality
• Accessing old documents without damaging them
• Security of Records
• Audit Reports
• Enhanced mobility
• True Cost-Effective Replication
• Overcome Storage Space Shortages
• Flexible and fast retrieval regardless of archive
  size
• Permanent Archival

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Project Plan

• This shall include a statement of how and when
  project's objectives are to be achieved, by
  showing the major products, milestones,
  activities and resources required on the project.
  
• At a minimum, a project plan shall answer basic
  questions about the project
• Why? - What is the problem or value proposition
  addressed by the project?
• What? - What is the work that will be performed
  on the project? What are the major
  products/deliverables?
• Who? - Who will be involved and what will be
  their responsibilities within the project? How
  will they be organized?
• When? - What is the project timeline and when
  will particularly meaningful points, referred to
  as milestones, be complete?

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Workflow for Digitization of Land Records

• Verification of indexed data by Departments
  officials
• Implementation of Corrections (if required)
• Uploading Data in the Software
• Binding Returning of Documents
• Providing the backup copy of data on DVDs to the
  department and uploading of data on Departments
  Server
• Providing Training to the department officials
  for using the Land Record Management System

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Workflow in digitization of documents

• Document preparation/ Data Sorting
• Scanning (Micro filming, as required)
• Manual entry of data that cannot be
  scanned/retrieved
• Quality checks
• Indexing/Customized Software development
• Verification of data and image upload on server
  and backup on CDs and DVD accuracy

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Workflow for Digitization of Land Records

• Site Survey Deployment of Infrastructure
• Receiving Records (Maps, Jamabandi, Mutations,
  etc)
• Counting of pages in the Records
• Unbinding of Records
• Document Preparation for Scanning
• Batch Mode Scanning
• Quality Check and enhancement of images in the
  batch scanned
• Batch-wise Indexing of document with page no.,
  Khata No. and Khasra No. etc.

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Pictorial Work-flow for LandRecords Digitization
Process
Records Documents Receiving
Site Survey And infrastructure deployment
Document Preparation by subject experts for
Scanning
Scanning of Documents / Records
Basic Quality Check of Images
Removal of Data from our systems
Indexing / Data Entry of specified Fields
Final DVD Creation of Scanned Cleaned land
records
Delivery of Data on DVDs porting data on
clients Server with proper indexing
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Why to Computerize Archive the Land Records

• Importance of documents for the Citizens of the
  State
• Problem in searching the records frequently due
  to its high volume
• Decaying of age old documents
• Disaster Management
• High value documents to the State Government
• Security of Documents
• For developing Land Records Archival Retrieval
  Web Based Software so that all the records can be
  made available to concerned department officials
  and authorized person.
• Streamlining the maintenance of Physical Records
  Digital copies

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Document Preparation

• Receiving the documents from the department
• Counting of documents in the Docket
• De-Filing the documents
• Improving the image quality (ironing, steaming,
  dusting)

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Scanning Advantages

• Saves storage space and reduces warehouse costs.
• Heightened awareness about disaster recovery call
  for not only backups of all data but also paper.
• Reduces paper distribution costs.
• Reduces labor of manual indexing, archiving and
  filing.
• Provides immediate access at your fingertips.
• Guaranteed future accessibility.
• Electronic archives- Easily emailed and shared.
• Can be password protected and access restricted,
  keeping sensitive data protected.

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Quality control and Assurance

• A) For soft copy and original documents
• Quality check on the following is carried out
• Functioning of each CD
• Folder structure/ Search ability
• Quantity of data and CDs
• B) For hardcopy of the original documents
• Hardcopy of the documents are stacked
• Tested for the order of the documents and boxes
• Stored in the warehouse

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Indexing

• Data conversion
• Batch-wise data entry
• Image-based data entry
• Data creation and verification
• Customized software development

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After the completion of the Digitization and
Software Development Phase, we shall provide you
with the following

• Training Schedule.
• Documentation User manuals, maintainers
  manuals, Manual for System Administrators
• Back up and Recovery Plans
• Restoration and Back up CDs for software.
• Access control matrix for users of the system.

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Customized Search and Retrieval Software

• The application shall facilitate search based on
  user defined queries, strings, parameters, etc.
• The stored documents should be accessible over
  LAN.
• The application shall facilitate annotation of
  the digitised data while preserving the original
  contents.
• Access to the digitised data shall be provided
  to only authorised users and strictly as per
  rights and privileges assigned.
• Appropriate provisions of Digital Rights
  Management (DRM) shall be catered for to prevent
  unauthorised actions like copying, downloading,
  editing, etc.
• The system should be able to generate reports as
  per requirement.

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Customized Search and Retrieval Software

• The software shall have facility to backup and
  restore the complete data without loss to be
  provided without redoing the whole process.
• Data integrity and consistency shall be ensured.
• The application shall provide means to 'clean'
  the digitised data / documents / drawings.
• The database proposed shall support inbuilt
  reporting, data warehousing and business
  intelligence features.
• The system shall be able to accept inputs
  through scanning of documents as well as through
  portable magnetic media.
• The software shall be able to generate output in
  hard copies as well as soft copies.

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Thank You

• Assuring you the best of our services at all
  times.
• B-19, Sector-63,NoidaPhone91- 120- 4295894
• www.aryansgroup.in