Regulatory Procedures, Record Keeping, and Documents Session 9

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Regulatory Procedures, Record Keeping, and
DocumentsSession 9
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Performance Objectives

• Understand which federal and state agencies have
  jurisdiction over your project
• Participate in an OSHA inspection
• Use site safety inspections to identify and
  correct safety and health deficiencies
• Track and complete legal documents related to
  safety and health issues
• Maintain and use various documents to ensure
  that data and information about the project are
  complete and accurate

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Federal Agencies

• Occupational Safety and Health Administration
  (OSHA)
• Mine Safety Health Administration (MSHA)
• Federal Railway Administration (FRA)
• Environmental Protection Agency (EPA)
• Department of Transportation (DOT)
• U.S. Army Corps of Engineers
• Naval Facilities Engineering Command (NAVFAC)
• Federal Aviation Administration (FAA)

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OSHA Inspections

• General schedule
• Complaint
• Special emphasis program
• Imminent danger
• Injury/fatality accident
• Follow-up inspections

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Inspection Process

• Types of inspections
• Opening conference
• Walk around
• Closing conference
• Citations
• Abatement

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Daily Job Logs

• Important in accident prevention and loss control
  
• Memory refresher of what actually happened
• Should be bound books with numbered pages
• Must be kept up daily
• Stay with the facts its the truth that counts
• Reference other documents
• Be complete and consistent with your entries

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Site Safety Inspections

• Site inspections must be done regularly
• Inspection forms become legal documents
• Make spot checks of important items
• Review the needs for accident prevention and
  loss control
• Determine the hazards and assign correction
• Document corrections

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Safety Benchmarks

• Helps establish reachable goals
• Used to measure progress toward goal
• Important safety benchmarks
• Hours worked without a recordable or lost-time
  injury
• Number of safety defects noted during site
  inspections
• Number of site safety meetings

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OSHA Logs

• Form 300 is used to classify work-related
  injuries and illnesses
• OSHA Form 300A Summary makes it easier to
  calculate incidence rates
• The summary for the preceding year must be posted
  in the workplace from February 1 to April 30
• OSHA Form 301 includes more data about how the
  injury or illness occurred
• Records kept for 5 years

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Session 9 Summary

• Work with OHSA inspectorswe have the same goals
• Keep accurate documents always be up-to-date
• Keep accurate records and data that track safety
  performance
• Use goal setting and benchmarking to achieve
  better safety performance
• Keep up-to-date on all OSHA-required documents
  and forms