Employee Involvement Training

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Development, Validation, Implementation and
Enhancement of a Voluntary Protection Programs
Center of Excellence (VPP CX) Capability for
Department of Defense (DoD)

• Employee Involvement Training

Department of Defense Voluntary Protection
Programs Center of Excellence Operated by
DoD Lead AgentOffice of the Assistant
Secretary of the Army (Installations and
Environment)
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Objectives

• After this Webinar you will be able to
• Define Occupational Safety and Health
  Administration (OSHA) Voluntary Protection
  Programs (VPP) requirements for employee
  involvement
• Identify meaningful employee involvement
  activities
• Describe how to establish and maintain successful
  employee safety and health (SH) committees.

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VPP Requirements for Employee Involvement
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VPP Requirements

• The installation must enable and encourage
  effective employee involvement
• In planning and operation of the SH program
• In decisions that affect employees' SH.
• All employees must have at least three active and
  meaningful ways to participate in SH problem
  identification and resolution.

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Employee Involvement Examples
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Employee Involvement Examples

• Examples of employee involvement include
  participating in
• SH problem-solving teams
• Routine assessments or worksite inspections
• Accident and near miss investigations
• Hazard analysis and abatement programs
• Acting as safety observers
• Various SH committees.

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Employee Involvement Program Selection

• Consider establishing a VPP implementation
  committee with a subcommittee chartered to work
  on establishing employee involvement activities
• Prioritize programs to implement based on
• Ability to involve a large number of employees
• Number of observed gaps program will help address
• Ease of implementation.

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Employee Involvement Program Development

• For employee involvement program development, a
  site should decide how to
• Collect metrics
• Maintain appropriate records
• Publish or communicate the results of these
  activities.

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SH Problem Solving Teams
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SH Problem-Solving Teams

• Establish teams of employees to participate in
  SH problem
• Identification
• Evaluation
• Resolution
• Making any necessary process changes.

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Routine Workplace Inspections
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Routine Workplace Inspections

• VPP requires monthly workplace inspections
• Inspections must cover the entire installation at
  least quarterly
• A written inspection program should be developed
  and include
• Inspection schedule
• Members of self-inspection teams
• Record of findings/results
• How responsibility for abatement will be assigned
• How identified hazards will be tracked through
  timely correction.

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Employee Involvement in Workplace Inspections

• Involve employees in
• Helping to write/enhance the program for employee
  involvement
• Developing area or equipment-specific inspection
  checklists
• Participating in inspections.
• Train employees in the inspection process and
  hazard identification.

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Accident and Near Miss Investigations
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Accident and Near Miss Investigations

• The installation must have a written process for
  investigating all near misses, incidents, and
  injury accidents, illnesses and deaths
• All investigations should include
• Qualified team members to conduct the
  investigation
• Determination of the root cause and
  contributing factors
• (include written report)
• Established timetables for investigation and
  resolution
• Assignment of responsibility
• Appropriate follow-up, and dissemination of
  results to
• prevent occurrence at other locations.

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Accident and Near Miss Investigations

• Involve employees in the investigation process
  by
• Selecting and training employees in each work
  area to serve as a qualified team member
• Communicating the purpose of the investigation
  process to dispel concerns about finding blame
• Ensuring that employees who were directly
  involved, as well as witnesses, contribute to the
  investigation process (interview, re-enactment,
  etc.)
• Encouraging other employees with expertise on the
  job to contribute to suggestions for corrective
  action
• Communicating results of investigation process
  share suggested corrective/preventive actions.

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Hazard Analysis Program
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Hazard Analysis Program

• Involve employees in a program to identify
  hazards in jobs, tasks, or processes. Engage them
  to
• Assist in conducting a job hazard analysis (JHA)
• Identify needed changes/controls to make
  equipment or processes safer
• Conduct periodic review of JHAs
• Train other employees on job hazards.
• Train all employees in the hazards identified and
  controls methods.

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Job Hazard Analysis
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Safety and Health Observers
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Safety and Health Observer Program

• Involve employees in a safety and health observer
  program
• Assign observers to conduct daily informal
  observations
• Gather data and identify critical safety and
  health behaviors
• Provide positive and negative feedback to
  encourage improvement
• Use data to identify and improve SH management
  system weaknesses.

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Employee Involvement Ideas

• Employee involvement is as diverse as the
  installation
• Conduct monthly emergency equipment inspections
  (e.g., fire extinguishers, first aid kits, eye
  washes, respirators)
• Participate as team members in Lean events
• Create emergency drill scenarios and
  debriefings
• Update emergency phone numbers and signs
• Review/update emergency evacuation maps
• Update safety communication posters or bulletin
  boards
• Host a VPP booth during a safety day or health
  fair.

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Safety and Health Committees
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SH Committee Purpose

• The purpose of the SH committee is to
• Bring workers and management
• together in a non-adversarial,
• cooperative effort
• Promote safety and health in
• the workplace
• Assist the installation with
• recommendations for
• change/improvement in the
• SH Management System.

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SH Committee Members

• SH committees should
• represent the organization
• Commander
• Directors
• Managers
• Supervisors
• Employees
• Union representatives
• Safety, health, and industrial
• hygiene professionals.

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Desirable Personalities for SH Committee

• Content-oriented
• Likes to make decisions
• Get to closure OK, next item
• Organized
• Punctual dependable.
• Process-oriented
• Information gatherers
• Flexible spontaneous
• Want to understand not control
• Interested in exploring options.

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SH Committee Initial Meeting

• Organize a kickoff meeting where all the members
  are present
• Establish key positions and responsibilities
• Chairman
• Vice Chairman
• Secretary.
• Set the goals for the year
• Publish goals throughout the installation
• Schedule routine meetings to be held throughout
  the year.

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SH Committee Activities

• Providing meaningful projects to work on is the
  key to an effective safety committee
• Example safety committee roles or functions
• VPP Steering committee
• Review track results of routine worksite
  inspections and employee reports of hazards
• Ergonomic program
• SH communication and training
• PPE evaluation selection.

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Tips for SH Committee Effectiveness

• Set clear expectations and goals
• Develop an agenda and stick to it
• Measure the committees progress
• Motivate committee members
• Encourage communication and dialogue among
  members
• Give members time for their duties.

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Tips for SH Committee Effectiveness

• Assign action items and follow-up
• Prohibit non-safety and health related issues
  during meetings
• Keep minutes and make available to all employees
• Recognize the committees accomplishments.

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SH Training

• Train SH committee
• members on
• Purpose of the committee
• Duties and functions
• Activities they will be
• tasked to do
• How to conduct an
• effective meeting.

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Summary

• In this Webinar you learned about
• OSHA VPP requirements for employee involvement
• Meaningful employee involvement activities
• How to establish and maintain successful employee
  SH committees.

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References

• OSHA Voluntary Protection Programs
  (http//www.osha.gov/dcsp/vpp/vpp_policy.html)
• Policies and Procedures Manual (CSP 03-01-002)
• Federal Register 6545649-45663
  (http//www.osha.gov/pls/oshaweb/owadisp.show_docu
  ment?p_tableFEDERAL_REGISTERp_id15440)
• Detailed information on the July 2000 revisions
  to OSHAs VPP

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References

• DoD VPP CX Members Only Web Site
  (http//www.vppcx.org)
• Resources to support installations in
  implementing and sustaining VPP such as VPP best
  practices, training, etc.

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Questions?