Risk Management

1
Risk Management

• Spring 2008
• Keep it real
• Keep it safe
• Keep it real safe

2
Why Risk Management Exists

• IFC and Panhel are the intermediary between you
  and the University and Police
• To keep our members safe
• Create a healthy social environment
• Ensure the future of our Greek community
• Maintain our right to be a self governing body

3
Expectations

• Expectations of Us
• To follow and uphold the procedures outlined in
  IFC and Panhel bylaws in a reasonable manner
• To be available for any knowledge and advice
  regarding policy
• Expectations of You
• To be held held accountable for your actions.
• Follow the procedures outlined in your national
  insurance policy
• To behave respectfully towards members of IFC and
  Panhel

4
Use Your Resources

• We are here for you!
• Please let us know if your chapter needs
  additional help with any policies or procedures
• Eric Flanagan, Vice President Risk Man IFC,
  (608)-770-6424
• Meghan Marostica, Vice President Risk Man Panhel,
  (651)-245-8849
• Barb Kautz, Greek Advisor
• Jeremy Reich, President IFC
• Lauren Ringle, President Panhel

5
Alcohol

• Cannot sell alcohol or charge admission at
  chapter facilities
• Whether or not you can have kegs/hard alcohol at
  your chapter is located in your chapters
  national insurance policy
• Chapter funds can never go towards purchasing
  alcohol
• Drinking games are not allowed at parties
• Premixed drinks are not permitted, even if you
  are allowed to have hard alcohol
• No alcohol can be present at any recruitment
  functions

6
Parties/Socials

• A party is any event where there are 20-30 non
  members of the host organization depending on the
  size of your chapter facility
• OPEN PARTIES ARE NOT ALLOWED
• Submit a social contract for any party, social
  event or third party vendor
• If it looks and seems like a party, it is!

7
Distribution

• No bottles can leave bar area
• No glass can leave bar area (put into cups)
• All beer cans must be opened in front of guests
• All drink must be mixed in front of the guest, no
  pre-mixed drinks
• NO SHOTS
• All bartenders MUST be sober

8
Co-Sponsorships

• The chapter with the strictest policy must be
  followed
• Resolution 2000 sorority chapters may not
  co-sponsor any events at a fraternity chapter
  that involves alcohol.
• Ways to establish co-sponsorship Include
• Contributing money to an event
• Advertising an event with chapter letters
• Sending e-mails via a list serve
• Talking about an event at a chapter meeting

9
3rd Party Vendors

• Any party over 200 people or involving two
  chapters must have professional security
• When using a 3rd Party Vendor make sure you
• Have a detailed contract with the vendor
• Start and End time
• Security
• Wristbanding
• Expectations you have of them
• Having a contract will protect you and your
  chapter if anything serious happens due to a
  mistake made by the vendor

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Social Contracts

• Social contracts can be found at www.uwgreek.com
• ALWAYS due on the Wednesday prior to the event by
  5 p.m.
• 25 per day late
• If there is no contract in at the time of the
  event, there is a 200 fine and J-board referral
• Each chapter must submit a contract even if it is
  for the same event
• First contracts due this Wednesday, February 6th
  by 5pm
• When in doubt, please file a social contract

11
Party Patrol

• We just fill out what we see, we do not determine
  whether or not the report is submitted to JBoard
  until a later time
• When we show up, the easier you decide to make
  it, the faster we will be in and out
• A clipboard will distinguish that we are on party
  patrol, and whomever has this must be let into
  your event immediately

12
BYOB

• How it works
• -Each guest brings either a six pack of beer or
  four wine coolers
• -The alcohol is then handed to the bartender
• -The bartender keeps track of each guests
  beverages (ex. Issuing tickets)
• -This rule is part of most of your national
  insurance policy
• -Not a University or Panhel/IFC rule, but must
  still be enforced
• -Not following a rule of your national insurance
  policy makes the policy null and void (which
  means individuals will be held responsible)

13
Sober Monitor Duties

• Monitor potential overcrowding of the party at
  the door in compliance with the city fire
  ordinance
• Stop those leaving a party from taking any
  visible alcoholic beverages with them
• No alcohol will be served after 200am
• Monitors from all participating organizations
  will be available throughout the party to escort
  guests home.
• Watching out for guest and members safety needs.
• SOBER MONITORS CANNOT BE NEW MEMBERS (once they
  are initiated/activated they can be sober
  monitors)
• There must be one sober monitor per 50 guests
  with a minimum of 3 sober monitors

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Sample Guest List
Dont forget to include all members of your
chapter on the list even if they do not have
guests
15
Philanthropies

• Alcohol cannot be present at ANY co-sponsored
  philanthropy at a fraternity house
• Money can NOT be exchanged when alcohol is
  served- go to a third party vendor
• Even though you are not the Philanthropy Chair
  this will apply to your chapters and it is your
  responsibility to make them aware of it
• Please have no alcohol at your philanthropy events

16
Hazing

• Zero tolerance policy
• FIPG defines hazing as any action taken or
  situation created, intentionally, whether on or
  off fraternity/sorority premises, to produce
  mental or physical discomfort, embarrassment,
  harassment, or ridicule
• Resources
• www.stophazing.org
• Risk Management Packet

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Crisis Management

• Chapter Presidents and Risk Management chairs are
  also the go-to people in times of a death,
  tragedy, or Court action
• Know your chapters crisis plan- if you dont
  have one, make one
• The president is in charge, he/she should be the
  only one speaking for the chapter
• Always close down the chapter until a plan of
  action has been determined
• Notify the University/National Office
  immediately!!!

18

• Thank You for taking the time to come to the Risk
  Management Workshop!!