Name of ProgramTrip

1
Name of Program/Trip

• Pre-Trip Orientation

2
Purpose of Orientation

• Review of the Top 10 Issues in Travel Abroad
• Communicate Program Expectations
• Communicate Tips for Participants
• Communicate Participant Rules
• Provide Information on What You Should Do Before
  You Leave
• Provide Information on What You Should Do When
  You Arrive
• Provide Information on Our Destination
• Prepare You For What to Do If An Emergency Arises
• Discuss Necessary Forms and Documentation
• Answer Your Questions

3
Top 10 Issues in Travel Abroad

• 10. Be informed about your destination
• 9. Avoid high risk activities
• 8. Be prepared for emergencies
• 7. Avoid crime and violence
• 6. Make sure you use a safe mode of transportation

4
Top 10 Issues (cont.)

• 5. Alcohol and Drugs can hurt you
• 4. Be able to communicate at all times
• 3. Take care of your physical and mental health
• 2. Have adequate insurance and 24 hour emergency
  assistance

5
Top 10 Issues (cont.)

• and the most important
• Choose a quality program provider

6
Program Expectations

• What We Will be Doing
• Dates and Locations
• When You Will Be On Your Own

7
Tips for Participants

• You determine the quality of your experience
• Yale University policies, rules and standard of
  conduct apply while abroad
• Learn about our destination before you leave
• Yale cannot guarantee your safety or eliminate
  all risks
• Your actions and decisions are key

8
Participant Rules

• Conduct and Behavior
• Know the laws of the host country
• Know the Yale University rules of conduct
• Avoid risky behavior
• Communicate with your Trip Leader
• Inform him or her about what you will be doing on
  your free time
• Let him or her know if any problems arise
• Attend and complete the program
• Attend pre-departure, upon arrival, and post-trip
  orientations

9
What to Do Before You Leave

• Register your travel (webiste link)
• Complete the Traveler Pre-Trip Checklist at
  http//world.yale.edu/
• Familiarize yourself with your destination via
  the Medex Portal
• Visit the Travel Clinic
• Understand Your Health Insurance
• Are there higher copayments overseas?
• Are prescriptions covered?
• Are there excluded activities or geographic
  areas?
• Obtain additional coverage if needed
• Update your Passport
• Apply for a Visa, if required
• Sign the travel waiver

10
What to Do Before You Leave (continued)

• Resolve any billing and financial aid issues
• Resolve any housing and campus mail issues
• Resolve any outstanding academic and credit
  transfer issues

11
What To Do When You Arrive

• Attend Orientation
• Register with the local embassy
• Familiarize yourself with the local area
• Know the location of
• Local law enforcement
• Applicable Embassy
• Nearest Hospital
• Stay in contact with your trip coordinator,
  colleagues and friends

12
Information on Our Destination

• Political Climate
• What to expect
• Weather
• What to bring with you
• What to leave behind
• Travel/Transportation Information
• Cultural Differences
• Risks
• Resources
• Differences in laws
• MEDEX portal

13
What If There Is An Emergency?

• University Emergency Plan in place
• Advise your trip leader if you
• Become ill or injured
• Find out that someone is in trouble
• Feel harassed or threatened
• Witness something unusual
• Feel anxious or uneasy
• Are the victim of a crime
• Keep in contact with the Trip Leader, other
  participants, and your family

14
Forms and Documentation

• Bring with you
• Emergency contact card
• Proof of health insurance and vaccinations
• Your MEDEX card
• Your visa and passport
• Your emergency contact card
• Leave behind
• Signed travel waiver
• A copy of the emergency contact card
• A copy of your visa, passport and itinerary
  behind
• REGISTER YOUR TRAVEL

15
Your Questions?