Green Purchasing 101 Required for all State Agencies

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• Green Purchasing 101Required for all State
  Agencies
• Rachel Eckert
• NC Pollution Prevention

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Guidance

• General Statutes
• 130A-309.14 Recycling and Procurement of
  Environmentally Preferable goods and services
• 143-58.2 More on Recycled Content Purchases
• 143-58.3 Requires purchase of recycled content
  paper
• Executive Order 156 State Government
  Sustainability, Reduction of Solid Waste, and
  Procurement of Environmentally Preferable Products

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Why have a Purchasing Policy?

• Rethink the way you do business
• Shows support of administrators/managers
• Creates a starting point
• Illustrates to personnel, manufacturers, and
  suppliers you have made a commitment to being
  environmentally conscious
• Creates Responsibility and Accountability
• Build our green economy Business Sustainability
  Policies
• Makes it clear to purchasers, suppliers, and
  users what your organization expects and what
  procedures are
• And its the law for Feds and State agencies!

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Whatcha Need

• Current policies and procedures
• Contracts and specifications
• Training Manuals
• Website
• Buy-in

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Reduce

• GS Establish and implementa solid waste
  reduction program for materials used inagency
  operations.
• EO Requires source reduction, particularly for
  office paper (two-sided printing, duplex copying,
  and using electronic communication)
• EO Encourages reusable over disposable, more
  durable, recyclable, and products delivered with
  minimal packaging
• EPAs WasteWise Program www.epa.gov/wastewise/
• NCs Waste Trader www.ncwastetrader.org/home.aspx

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Reducing Your Waste Responsibilities

• Put the burden on the suppliers and manufacturers
• Make copiers and printers meet specs
• accept recycled content or other environmental
  papers
• have a double-sided printing function
• Ask engine manufacturers to accept re-refined
  motor oil
• Include take-back clauses, particularly for
  electronics and other big ticket items, making
  supplier responsible for disposal
• Purchase in bulk, purchase locally, participate
  in cooperative purchasing
• Lease large ticket items (like photocopiers),
  giving the disposal problem back to the vendor
  and encouraging product stewardship on the part
  of manufacturers
• State Surplus

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How to Purchasing Policy

• Integrate policy in your purchasing department
• Key personnel administrators, purchasers,
  users, and other interested groups
• Review current policies eliminate factors that
  are unnecessary and may make purchasing EPPs
  difficult
• Consider elements you want to emphasize
• Check out policies in similar organizations

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Procurement for Agencies

• GS - All State departments, institutions,
  agencies, community colleges, and local school
  administrative units shall, to the extent
  economically practicable, purchase and use, or
  require the purchase and use of, products with
  recycled content.
• EO - State agencies shall procure and use
  environmentally preferable goods and services,
  including products made wholly or in part from
  recycled materials, whenever feasible and
  practicable.

Focus Area More energy efficient, less toxic,
less polluting, and which generate less waste
overall
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Spreading the News

• Tell everyone including administrators,
  supervisors, purchasers, users, suppliers
• Do a press release, highlight it on the web, send
  out emails of electronic memos, and letters to
  current suppliers
• Include the information in handbooks, new
  employee orientation, job descriptions for
  purchasers, employee evaluations
• Provide technical assistance education,
  training, seminars

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Definitions
buying recycled purchasing products that
contain materials diverted from the solid waste
stream
environmentally ? preferable ? procurement   purch
asing goods and services that have a lesser or
reduced effect on human health and the
environment in their manufacture, use, and
disposal when compared to other goods and
services that serve the same purpose
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Buying Recycled
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Buying EPP

• Classic Picnic Table
• Made from trees
• Needs annual maintenance - paint for protection
  and aesthetics
• Lower upfront cost
• Replaced every 1-2 years

• Plastic Lumber Table
• Made from recycled plastic
• Low maintenance no painting, splintering, or
  rotting
• Durable (guaranteed to last 50 years)
• Higher upfront cost

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Do Inventory

• Paper - photocopier/printer paper, notebooks and
  notepads, note cards, post-its, folders,
  calendars, envelopes
• Supplies - pencils, pens, scissors, tape
  dispensers, toner cartridges
• Technology - computers, photocopiers, printers,
  lights
• Vehicle related - cars, oil, diesel
• Cleaning products - cleaners, trash can liners,
  trash cans, paper towels, toilet tissue
• Building materials paint, benches, mulch,
  carpet, furniture
• Water related shower heads, urinals, toilets

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Pick products, research specs

• Make an impact
• Readily available at reasonable prices
• Trusted and tested products
• Search the web for studies Put your own twist on
  it, copy and share
• May be some trial and error involved in putting
  out specifications for bid may have to adjust
  them

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Some EPP Attributes

• Recycled content
• Durability
• Maintenance
• Recyclability
• Disposal
• Energy efficiency
• Water efficiency

• Raw materials acquisition
• Production
• Manufacturing
• Packaging
• Distribution and transportation methods
• Operation

Chose a concise list to consider be efficient
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Environmental Purchasing Pointers

• EPP, not a new process, just more attributes
• Still consider
• Price
• Performance
• Availability
• just add an environmental flavor!
• Look for labels Recycled, organic, sustainably
  harvested

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Life Cycle Cost Accounting

• Maintenance Costs?
• Replacement costs?
• Disposal Costs?

start easy, rise to challenges
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Getting Specific

• Establish a preference for recycled content
  products
• Create minimum content standards
• Federal agencies paper has to have a minimum of
  30 post-consumer content (EO 13101)
• Set goals, or a series of goals
• NC agencies goal to purchase only recycled
  content paper by 2001
• Institute a price preference for EPPs
• Allow a 5 or 10 price differential for products
  that have green attributes

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Working Groups

• Set up a green team
• May include some of the same stakeholders
  involved in creating the purchasing policy
• Core group should include managers, purchasers,
  and students
• Changing group of users who can tell you what
  their needs and uses are for the products, and
  provide valuable information about the
  performance of new products

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Start Easy

• Paper
• Recycled content, from 30-100
• Processed chlorine-free
• Treeless paper
• Conservatree www.conservatree.com/
• Automotive
• Re-refined motor oil
• Hybrid cars
• Retread tires
• Biodiesel/Ethanol
• Triangle Clean Cities www.trianglecleancities.org
  /

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Paper Procurement

• GS Required it is the goal of the State that
  each department, institution, agency, community
  college, and local school administrative unit
  purchase paper and paper products with recycled
  content - at least 50 of the total amount
  spent during the FY by June 1997
• EO - Recycled paper required for all paper
  purchases by FY 2001
• EO - Photocopy machines and laser printers must
  be able to utilize recycled content paper

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More Paper Comparisons
Use Less, Save More
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Vehicular Opportunities

• Re-refined motor oil
• On STC/American Petroleum Institute (API)
  Certified
• Retread tires
• Alterative Fuel Vehicles
• 3,317 in State Motor Pool (propane gas, ethanol,
  or compressed natural gas)
• States primary alternate fuel is E-85 costs
  about 0.27 more/gal
• Public Biodiesel tanks in Durham, Cary, and
  Garner at equal cost
• Hybrid cars
• 46 in State Motor Pool
• Triangle Clean Cities www.trianglecleancities.org
  /index.shtml
• Alternative Fuels Data Center www.eere.energy.gov
  /afdc/

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Honors Classes Sustainability

• Assess impacts of facility and operations on
  heath and safety, environmental quality, land
  use, and resource conservation
• Capital improvements energy efficient, water
  conservation, land preservation
• Facilities management reduce energy and fuel
  consumption, conserve water, minimize emissions
• Vehicle use and transportation alternative
  fueled or low emission vehicles, carpool,
  flex-time, telecommuting

EO
Required Environmental Sustainability Officer
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Easy Energy Switches

• Energy Star - EPA program promoting energy
  efficiency in appliances and office equipment
  www.energystar.gov/
• Consider NC Green Power www.ncgp.org/
• Compact Fluorescents replacement for
  incandescent bulbs last 3-5 times as longer and
  saves energy as well
• State Energy Office www.energync.net

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Rise to Challenges

• Organic foods
• Biobased products
• Building materials paint, benches, mulch,
  carpet, furniture
• Green building
• Energy water efficient, clean air, paint,
  carpet, windows, lighting, wood, and much more
• NC Green Building www.ncgreenbuilding.org/site/nc
  g/index.cfm
• US Green Building Council www.usgbc.org

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Cleaning Products

• Recycled content paper towels, napkins, and
  toilet tissue
• Cleaners, trash can liners, trash cans
• Water related shower heads, urinals, toilets

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Results

• Evaluate and ask for feedback from users
• Make sure the products are working
• Make specs easily accessible for purchasers
• Use it or lose it depending on performance
• You may have to edit your specifications
  depending on what the market is currently
  providing
• Continue your efforts! Demand can change the way
  products are made.
• Share your specifications, policies, and products
  with others

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Homework Reporting

• GS Evaluate the amount of recyclable wastepaper
  used in agency operations
• EO Report annually to DPPEA, at a minimum
  activities or programs implemented to reduce
  solid waste generated quantities and types of
  materials recycled, and dollar amounts and types
  of recycled products purchased

DUE November 15th!
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State Agency Accomplishments 2006

• 76 of paper products purchased had recycled
  content
• 1/3 reached 90 recycled content paper purchases
• 21 agencies, four more than last year, met the
  100 goal

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State Agency Accomplishments 2006

• Agencies spent 11.8 million on non-paper
  recycled products
• Base purchasing decisions on full environmental
  impact versus one-time cost
• Join NC Sustainability listserv and participate
  in NC Project Green

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Green Purchasing means

• Quality products at competitive prices while
  protecting the environment
• Considering the effects of your purchasing
  decisions
• Our recycling markets improve and increased
  demand of green products drives down cost
• Allowing for full cost accounting rather than
  linear thinking in regards to costs
• Buying durable over disposable
• Purchasing with Environmental Flavor
• Does NOT ask or require that you buy
• sub-standard products!!

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EPAs Comprehensive Procurement Guidelines

• Construction Products
• Building insulation products, Carpet and carpet
  cushion, Cement and concrete, Latex paint, Floor
  tiles, Laminated paperboard, Patio blocks,
  Railroad grade crossing surfaces, Shower and
  restroom dividers
• Landscaping Products
• Compost, Garden and soaker hoses, Mulch, Plastic
  lumber
• Nonpaper Office Products
• Binders, clipboards, file folders, clip
  portfolios, and presentation folders
• Recycling containers waste receptacles, Plastic
  desktop accessories, Plastic envelopes, Plastic
  trash bags, Printer ribbons, Toner cartridges

• Paper and Paper Products
• Sanitary tissue products, Miscellaneous papers,
  Newsprint, Paperboard and packaging products,
  Printing and writing papers
• Park and Recreation Products
• Park benches and picnic tables, Plastic fencing,
  Playground equipment, Playground surfaces,
  Running tracks
• Transportation Products
• Channelizers, Delineators, Flexible delineators,
  Parking stops, Traffic barricades, Traffic cones
• Vehicular Products
• Engine coolants, Re-refined lubricating oils,
  Retread tires
• Miscellaneous Products
• Awards and plaques, Industrial drums
• Manual-grade strapping Mats, Pallets
• Signage, Sorbents

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Products on State Contracts

• 060E Retread Tires
• 200A Uniforms
• 207A Laser Toner Cartridges
• 360A Carpet
• 395B Paper and Labels
• 615A General Office Supplies
• 600B Remanufactured Copiers
• 640A Tissue Paper Towels
• 665B Plastic Trash Bags
• 645A Office Paper Envelopes
• 405J Re-refined oil
• 070ab Alternative Fuel Vehicles
• 405L Biodiesel

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Did someone ask for a Tutor?

• Recycling RFPs
• Specifications
• Policies
• Markets
• Container Vendor List
• Education and Promotional Materials-RE3
• NC Project Green
• CRA Collegiate Group
• E-Procurement
• Learn from your peers!

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Information and Resources

• NC Pollution Prevention
• 919.715.6505
• rachel.eckert_at_ncmail.net
• www.p2pays.org/epp