Industrial Information System

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Industrial Information System

• LAB 06 Master Data

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Reminder from our previous labs!

• Master Data
• Data that remains unchanged for an extended
  period of time (in contrast to transactional
  data). Contains info. that is used in the same
  way for similar objects. Examples are suppliers
  (name, address and banking information),
  materials, customers.
• The Procurement Process
• In procurement process we
• used a number of data that
• is classified as master data
• such as material master
• vendor master.

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Master Data

• Material Master Record
• Vendor Master Record
• Objectives outcomes
• Create Edit or maintain material and vendor
  master record
• Understand and Explain the impact of
  organizational levels on the material and vendor
  master

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Master Data

• Your Business Scenario

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Master Data

• Master Data in Procurement process

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Master Data a closer look!

• Master data contains data records that are stored
  in the database for a long period of time.
• These are stored centrally and used and processed
  on a cross-application basis. This prevents the
  multiple storage (redundancy) of data.
• The material master record and vendor master
  record are the most important master data in the
  procurement process.

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Master Data

• When you create purchasing documents, SAP
  facilitates data entry by copying the data from
  existing master records as default values into
  the purchasing documents.
• It also copies data such as
• units of measure and material short texts etc.
  from the material master record
• The data in the vendor master record includes
  addresses and payment data. You can store data
  for a particular material (for example, delivery
  time and purchase price) on a vendor basis in
  info records.

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Material Master
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Material Master

• The material master record is a company's main
  source of material-specific data. It is used by
  all components in the Logistics System
• The integration of all material data in a single
  database object prevents the problem of data
  redundancy.
• Every area, such as Purchasing, Inventory
  Management, Materials Planning, and Invoice
  Verification can use the same stored material
  data.

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Material Master data
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Material Master

• The data contained in the material master record
  is required for many functions such as
• Purchasing data for POs
• Inventory management data for posting goods
  movements and managing physical inventory
• Accounting data for material valuation
• MRP data for Material Requirements Planning

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Material Master

• Since materials are processed by various user
  departments within a company and each department
  stores different information for the materials,
  the material master is subdivided into
  information grouped by user departments.
• Each user department has a different view of the
  material master record and is responsible for
  maintaining the data to support its function.
• The data maintained within a view may be valid
  for more than one organizational level.

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Material Master Organizational level

• Some material data is valid for all
  organizational levels, while some valid for
  certain levels. It is designed to reflect the
  structure of your enterprise so that you can
  manage the material data centrally, without
  overloading datasets with redundant information.

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Vendor Master
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Vendor Master

• In Accounting, the vendor is regarded as the
  company's crediting business partner.
• The vendor master record is therefore maintained
  by Accounting and Purchasing.

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Vendor Master

• Data in the vendor master record is subdivided
  into three categories
• General data is valid for the whole client.
• Purchasing data is maintained for each purchasing
  org. You can also maintain different data on a
  plant-dependent basis or for vendor sub-ranges.
• Accounting data is maintained at company code
  level.

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Vendor Master

• Each user department can maintain both general
  data and Purchasing and Accounting-specific data
  centrally or decentrally. In addition, Purchasing
  often maintains data at corporate group level
• You can use SAP authorization concept to define
  how data maintenance should be organized in the
  vendor master record.

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Exercise
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Material Master Record

• Screens to pass through to maintain a materials
  master record

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Material Master Record

• You can assign materials with the same
  characteristics to the same material type.
  Material types include raw materials,
  semi-finished products, and finished products,
  for example.

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Material Master Record

• Data Entry Screens