B'R'A'S'S'

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This demonstration is provided to give you an
overview of the best Booking, Reservation and
Scheduling System in the World.....
B.R.A.S.S. To advance to the next screen just
hit your space bar or left-click on your
mouse. If you do happen to want to exit this
GREAT demo just hit 'Esc'.
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MS SQL Databases

BRASS Supports Multiple databases selected at
login time. Utilities allow for easy copying,
creating, deleting as required.
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GREEN- STARTED BOOKINGS BLUE- CONFIRMED BOOKINGS
(NOT STARTED) LIGHT BLUE- UNCONFIRMED
BOOKINGS YELLOW- ON HOLD ASSETS GREY- DISPOSED
ASSETS RED- ENDED BOOKINGS MAROON- COMPLETED
BOOKINGS LIGHT YELLOW (VERTICAL)- WEEKENDS LIGHT
GREEN (VERTICAL)- TODAYS DATE
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Wouldnt your job be so much easier If your
booking and reservation system Provided YOU with
instant answers for your potential
customers?   The Answer is B.R.A.S.S. ? BRASS
has streamlined booking and reservation process
making it easier for companies to track which
assets they have available, their location and
status.   ? BRASS is designed to maximize asset
availability and utilization   ? BRASS has an
easy to use color coded visual system for fast
answers for your customers. You are able to view
where all your assets are, when assets are
booked and when they will return.   ? BRASS is
reliable, easy to use and easy to setup.   ?
BRASS will generate the customers hire agreement
no more pre-printed forms!   ? BRASS has three
standard versions Express, Corporate
Enterprise to suit a single site to multiple
sites and users, and a custom to order BRASS
UNIVERSE tailored to suit differing needs.
Its easy.just choose the version that suits
you best.
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BRASS is powerful and easy to use.....
Create modify a booking or search for the
availability of an asset? Do it all from this
"ONE" screen.

• BRASS has been designed to allow you to view all
  the assets you have, when they are available or
  when they are booked.....quickly!

• Using the 'Filter' tool you can ....
• Search for assets available by date or time.
• Search for assets available by asset type e .g. a
  car, 15ft vans, 8 tonne trucks or cordless
  drills.
• Search for an asset at a particular site.
• Or any combination of the above!

The BRASS 'Filter' tool gives you the power to
perform Quick! Powerful! searches on your assets
so that you can provide fast answers to your
potential customers and existing clients.
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The BRASS scheduling screen is split into three
parts.
1. The Filtering tool where you apply a set of
criteria to narrow your search. 2. The Assets
Bookings Visual Scheduling Chart which displays
the results of your search, and 3. The tabs to
either review or edit an existing booking or to
create new booking.
So you want to know what assets are available for
a particular period, so you can hire it? First we
apply a set of filter criteria. Asset category
selected, Selected both med small status
available, Start site all sites, Date range of
view. 2. Assets that match the enquiry are
listed, against a specified time scale, and if
the asset is booked the booking numbers are
shown. 3. We select the available asset our
customer wishes to hire and we create a booking
for a specified date.
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To start a booking is quick and easy. Just click
on the required start time for the asset on the
Visual Scheduling Chart, 'drag' the booking line
to the finish time required. Full details of the
start and finish of the selection are shown below
and can be refined from this booking tab.
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Booking Module Detailed Method
We can enter in all details for your customer
here, or they may already exist in your
B.R.A.S.S. customer database, in which case you
can search for their details. If you are an
ACCPAC user, this customer listing will also link
to the ACCPAC Accounts Receivable customer
database. Licence information regarding your
customer will be displayed as well. Within your
customer maintenance you can flag for special
requirements such as a deposit or a bond.
6 additional Custom fields can be added.
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As you can see B.R.A.S.S. is a streamlined
booking and reservation process. But I need to
take FAST Bookings? Ok! Try this for size?
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Fast Booking Screen
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Now that you have seen how easily B.R.A.S.S.
provides the information you require.....let's
see how easy it is to apply B.R.A.S.S. to any
rental industry. First we will look at the
features, modules and set up of B.R.A.S.S. in
more depth.
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Employees Module
The Employees Modules allows the administrator to
assign details of the employees authorised to use
B.R.A.S.S. We can also set-up the level of
security access and assign a log-on password for
each user.
Here you can define the level of access for users
across your organisation. Allowing the user
access dependent on the modules of BRASS they
require. From the 'administrator' who need to
oversee all modules to a 'user' who is an
employee that may only need access to one module
to make a booking.
You can enter details for each user, assign an
employee code. The user can also be made inactive
from this screen as well.
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Security Module

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Agents Module
If you deal with an agents for your bookings you
can record all their details here, record a
contact person for the company and include any
commissions by percentage or a flat rate.
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Sites Module
The Sites Module allows the administrator to
record a number of different sites or locations.
If you are a large company with multiple sites or
hold your assets in a number of different
locations, your sites can all be given a unique
identification code and have the relevant contact
details listed here.
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Sites Module
The Sites Module allows the administrator to
record a number of different sites or locations.
If you are a large company with multiple sites or
hold your assets in a number of different
locations, your sites can all be given a unique
identification code and have the relevant contact
details listed here.
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Customers
Customer maintenance allows you to record your
Customers details. Within each tab, enter
address, contact person and staff details.
Customer details can also be imported from
ACCPAC Accounts Receivable.
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Customers
Individual Asset Users details can be recorded
to allow for authorised (active) or unauthorised
(inactive) certification.
Full Tax/Billing details are initially set up in
the Tools menu Tax Services, and then applied
as required to the individual customers via the
Tax/Billing tab.
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Customers
Contacts and comments allow for easy tracking of
unlimited appropriate persons in the company
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Search for Bookings
If you require a answer on the status of a
booking. ...Need to add an asset? ...Want to
change the rental period? ...Make a
payment?
You can find the booking quickly and easily from
this search screen. As shown, searching for an
existing booking is as easy as ticking any number
of criteria.
B.R.A.S.S. makes it easy to search for an
existing booking!
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Search for Bookings
If you require a answer on the status of a
booking. ...Need to add an asset? ...Want to
change the rental period? ...Make a
payment?
You can find the booking quickly and easily from
this search screen. As shown, searching for an
existing booking is as easy as ticking any number
of criteria.
B.R.A.S.S. makes it easy to search for an
existing booking!
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Asset Category Configuration
To be able to hire out our assets we need to
enter our assets into B.R.A.S.S. First we need
to set up our asset categories. The Asset
Category Configuration allows you to construct
the Asset Categories and configure the self
defined descriptions that you will be able to
apply to each asset.
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Asset Category Configuration
First we need to set up our asset categories.
The Asset Category Configuration allows you to
construct Unlimited Asset Categories and
configure the self defined descriptions that you
will be able to apply to each asset.
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Asset Category Configuration
QUANTITY ITEMS Categories can be determined to
track Assets which are of a Quantity nature eg.
Scaffolding, Safety signs. We maintain only one
Asset type and issue quantities against that type
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Asset Category Configuration
The Asset Category Configuration is also where
you specify for Asset types the meter units for
later costing maintenance scheduling, and
attach a master default picture in the damage
record.
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Asset Explorer
The Asset Explorer allows you to add new asset
types to your asset categories, and then add your
assets
To add a new Asset Type and Asset is as easy as -
1. Select the Asset category you wish to place
the asset type into. 2. The Asset Types are
listed. 3. To add a new asset type Click on 'New'.
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Asset Module
Adding or Modifying Current Assets. To Add or
Modify an existing Asset is as easy
this.... Select the Asset Type within which you
would like to add /modify your asset in. A list
of any current assets will appear. Double-click
on the Asset to modify or to Add a new Asset just
click on the 'new' button.
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Asset Module
ASSET Linked Charges Additional Items can be
linked individually to each Asset Type. This can
be a timely prompt to sell additional
items/services to specific assets. EG. Room
service with Room hire, Roof Rack with Vehicle
Hire, Chips with a BigMac
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Asset Module Asset Information Tab
The Asset Information Tab allows you to enter
the information about your asset, according to
the descriptions you have previously defined.
You can edit details when required and view
damage of the asset.
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Asset Module Acquisition Disposal Tab
The Acquisition Disposal Tab allows you to enter
in information regarding the date amounts you
acquired and disposed of the asset. From this
Module we can also view damage records for the
Asset. Click on the 'Show Damage' Tab.
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Asset Module On Hold Comments Tab
The On Hold Comments Tab allows you to place an
asset 'on hold' for any reason, note the date and
make any comments, such as the date you disposed
of the asset.
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Asset Module Financial Analysis
BRASS can track Month to Date, Year to Date Costs
and Sales, by Asset Branch
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Damage Screen
From this screen we can view 'All' , 'Current' or
'Repaired' damage related to the asset. From the
layout we can select the 'damage spot' and view
all the details for that particular incident.
The damage picture located here can be any
imported image of your particular asset.
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Pricing Module
Now you want to set up your pricing structure for
the assets that you will be hiring out. The price
is defined by applying a dollar value to the
Asset Types you have previously set-up.
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Pricing Module
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Scheduling Module
As seen at the beginning of this demo the
Scheduling Module allows you to perform a variety
of functions. SEARCH! CREATE! MODIFY!
Once you have identified the assets that will be
included in your booking, you can 'Create the
Booking' using the 'CREATE BOOKING' button.
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Scheduling Module
As seen at the beginning of this demo the
Scheduling Module allows you to perform a variety
of functions. SEARCH! CREATE! MODIFY!
Once you have identified the assets that will be
included in your booking, you can 'Create the
Booking' using the 'CREATE BOOKING' button.
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Scheduling Module
As seen at the beginning of this demo the
Scheduling Module allows you to perform a variety
of functions. MULTIPLE BOOKINGS!
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Scheduling Module Views
The schedule window is split into Assets and
their Bookings. You can adjust the split to
show more of the Assets details..
. And/or go to a full-screen view.
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Booking Module Initial Details Tab
Once you have created the booking for the asset
within the previous Schedule Module. You will
enter all relevant details required for the
booking within this one powerful module. There
is no shifting between different modules in
B.R.A.S.S., everything required for the booking
is done from this one screen, from customer
details to payments. Each tab covers different
aspects of the booking.
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Booking Module Customers Tab
We can enter in all details for your customer
here, or they may already exist in your
B.R.A.S.S. customer database, in which case you
can search for their details. If you are an
ACCPAC user, this customer listing will also link
to the ACCPAC Accounts Receivable customer
database. Licence information regarding your
customer will be displayed as well. Within your
customer maintenance you can flag for special
requirements such as a deposit or a bond.
6 additional Custom fields can be added.
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Booking Module Custom Field Set up in Tools
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Booking Module Assets Tab
This tab shows you which assets you have listed
for the booking. Assets can be added to or
deleted from an existing booking.

• For each Asset shown you can select Rates,
  Additional Charges and Insurance applicable using
  the Tabs on the left.
• Rates for each asset are selected.
• Additional charges, such as booking fees,
  cleaning costs, extra items to go with your asset
  etc can be added here as well.
• Insurance details for your booking are selected
  in the insurance tab.

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Booking Module Add Charges and Insurance Tabs
Additional charges and/or insurance for the asset
can be added or deleted here, both before and at
the end of the rental period. Lists of the
self-defined additional charges and insurances
appear here. You can also print a quote for the
booking from this tab as well.
A great feature here is that you no longer
require pre-printed forms. That saves money!
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Booking Module Booking Charges Tab
Some additional charges may relate to the overall
booking, rather than the individual assets. These
charges are added to the booking here.
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Booking Module Add Charges Tab
Additional charges for the agreement can be added
or deleted here, both before and at the end of
the rental period. A list of the self defined
additional charges appears here. You can also
print a quote for the booking from this tab as
well.
A great feature here is that you no longer
require pre-printed forms. That saves money!
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Booking Module Start and End Tabs

• The 'Start and End Tab' enables you to record the
  dispatch and return details
• time and date the asset will be or was
  taken/returned,
• the employee responsible for dispatching the
  asset,
• details of readings from the self-defined meter
  configuration such as the odometer,
• any damage can be checked and recorded here.
• You can print the hire agreement for the booking
  from here as well.

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Booking Module Start and End Tabs
The 'Start and End Tab' enables you to record the
dispatch and return details
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Booking Module Calculate and Payments Tabs
We can calculate the total cost of the booking
using the 'Calculate Tab' and record any payments
and types of payments with the 'Payments
Tab'. This is done once the asset is returned,
final readings and damage recorded and Additional
Charges have been noted.
Each Asset or Additional Charge will be listed
and calculations can be adjusted or finalised.
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Booking Module Calculate, Payments Tabs
We can calculate the total cost of the booking
using the 'Calculate Tab' and record any payments
and types of payments with the 'Payments
Tab'. This is done once the asset is returned,
final readings and damage recorded and Additional
Charges have been noted. Each Asset or
Additional Charge will be listed and calculations
can be adjusted or finalised. If your customers
is an Account customer their details can be
entered on this Tab.
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Booking Screen ACCPAC Customer Lookup
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Fast Booking Screen
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Fast Booking Screen
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Fast Booking Screen
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ACCPAC Setup
Tools - Settings ACCPAC Database
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Accounting Integration
Tools Settings ACCPACTransaction Processing
and Updates
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Accounting-TAXES
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Accounting Integration
Most reports are available in Crystal format or
MS Word. Invoices and Quotations Are Word
book-marked for individual tailoring. Hire
Contract Legal clauses can be user specified.
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TOOLS - SETUP
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Accounting Fiscal Periods
BRASS can track Month to Date, Year to Date
Costs and Sales, by Branch
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As you can see B.R.A.S.S. is a streamlined
booking and reservation process. Making it
easier for you to 'track' which assets you have
available, their location and maintenance status.
B.R.A.S.S. has been designed to maximise asset
availability, allowing for maximum utilisation
and return on investment for all your assets.
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If you would like anymore information on
B.R.A.S.S. please contact us -
INDEX Computer Solutions Pty Ltd INDEX House PO
Box 1927 9 Railway Terrace Milton QLD 4064 Phone
61 7 3369 8988 Fax [phone] Email
info_at_indexcs.com.au www.indexcs.com.au
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Thank you for viewing this B.R.A.S.S.
demonstrationproudly presented by
INDEX Computer Solutions Pty Ltd
In DEpth EXcellence
All product names referenced herein are the
trademarks of their respective companies.
Microsoft, Windows and Windows NT are
registered trademarks of Microsoft Corporation.
B.R.A.S.S. (or as shortened BRASS) is a trademark
of INDEX Computer Solutions Pty Ltd. Disclaimer
As a general disclaimer, due to the nature of
computing, and the inability to control the
software environment, and the user environment,
INDEX Computer Solutions Pty Ltd can not
guarantee the performance of our software on any
system and cannot give guarantees as to the
preferred hardware and operating system platform.
We can suggest preferred platforms and
environments where our software will be
supported, but cannot give guarantees or imply
guarantees on performance. The information in
this publication is subject to change without
notice. INDEX Computer Solutions Pty Ltd
disclaims any liability for any actions taken by
persons in respect to anything done, or planned
to be done, decided from any of the contents of
this publication. .