Online Coop Evaluation System

1
On-line Co-op Evaluation System

• Digital Evaluation Systems

2
The Team

• Philip Makara
• Shaun Collins
• Neil Girard
• Jennifer Kotski
• Peter Vertenten

3
Agenda

• Problem Description
• Proposed Solution
• Major Features
• User Stories
• Architecture
• Data Flow
• Questions

4
Current Process

• Students are evaluated quarterly by employers for
  co-op assignments
• Evaluation forms are mailed to employers
• Employers must mail completed forms back to the
  co-op office
• Some forms are manually scanned and analyzed

5
Problems with Current Process

• Paper and pencil evaluation process is
  inefficient
• Standard mail can be slow, costly, and unreliable
• Need more automated reporting capabilities
• Need better tracking of evaluations and
  contacting employers

6
Proposed Solution

• Web-based system
• Co-op office can notify employers by email to
  submit evaluations
• Online form submission
• Eliminates postage costs
• Tracks evaluations
• Increased reporting capabilities for both the
  co-op office and academic departments

7
Major Features

• Employers can fill out evaluation forms online
• Co-op office and academic departments
• Can search for view completed evaluations
• Can run reports on completed evaluations
• Update the evaluation form
• Co-op office
• Email reminders to employers
• Export data to Excel

8
User Stories

• Employer submits an evaluation
• User views an individual evaluation
• User creates a report
• Co-op representative sends a reminder message

9
Employer Submits an Evaluation

• Once an employer is logged on, an evaluation
  form is displayed. The employer fills out the
  form to evaluate the student. Once finished with
  the form, the employer submits the information.
  The information is verified and a printable
  version of the evaluation is displayed.

10
User views an individual evaluation

• Once logged on, the co-op or academic
  representative clicks View Student Evaluation.
  A new page loads asking for student
  identification. Once entered, all the
  evaluations for that student are listed. The
  representative selects one to view and a copy of
  the form is displayed on the screen.

11
User creates a report

• Once logged on, the co-op or academic
  representative clicks Create Report. A page
  loads asking for the criteria to run the report
  on. The representative fills out the desired
  information and submits the request. A page
  loads with the results of the report printed on
  the screen.

12
Co-op representative sends a reminder message

• The representative clicks Email Reminders. A
  page is displayed with the link Send Reminders.
  The representative clicks the link and the
  emails are scheduled to be sent to all employers
  that have not yet filled out evaluations.

13
Architecture
14
Submitting an Evaluation
15
Creating a report
16
Any Questions?