FORM PROCESSING TASKS AND TECHNOLOGIES

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• FORM PROCESSING TASKS AND TECHNOLOGIES
• Helen Tytarenko, ABBYY Ukraine

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Form processing task topicality

• Peakedness
• Forms are never to come uniformly 
• Form processing speed
• Visual fatigue
• Operational risks (data adequacy)
• It is needed to oblige two different persons
  input data concurrently with automatic comparing
  to guarantee data adequacy during data manual
  input

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Technology foundation
System preparation
Form creating
Blank form scanning
Template creating
Template setting
Automated data processing
Scanning (with ADF)
Recognition
Verification
Results saving
Correction
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• Fixed forms
• Geometrical position of all form elements
  standardized in relation to each other and page
  edges

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Flexible Forms
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Form processing tasks in different business
processes

• Banking and finance payment orders, credits
  preparation, accounts opening, money transfers,
  etc.
• Billing companies subscribers applications,
  information about payments, etc.
• Sales and distribution customers orders,
  payment documents, customers cards input,
  commercial agents reports, etc.
• Marketing agencies and exhibitions organizing
  marketing and social research results, exhibition
  visitors questionnaires, etc.
• Publishing houses accumulating and preparation
  of materials for publishing
• Insurance insurance indemnity applications, life
  and property insurance applications, etc.
• Governmental and social establishments legal and
  private entities documents, customs, population
  census, pension fund, examination tests, paper
  archives converting, etc.
• Air companies cards of frequently flying
  passengers, data base of used tickets, etc.
• Medicine Travel agencies, Freight services, Post

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Two main models of solutions

• Huge projects that couldnt be repeated in
  another company or establishment
  non-replicable
• Mostly Governmental
• Specific and differs
• Sometimes unique
• Replicable solutions
• Similar business processes in different
  organizations
• Smaller budgets big quantity of implementations

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State Graduation Exam in Russia

• ABBYY FormReader is used to process millions of
  exam forms of Russian high school graduates. Exam
  forms must be processed in a critically small
  time results for each subject must be known
  within 5 days after the exam.
• unique project for year 2004
• 47 regions of Russia participated in Exam
• 3.3 millions of test forms were processed in 18
  days
• working in Poland, pilot project in Ukraine is in
  process

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Oxen population census in Ukraine

• Governmental project for increasing quantity of
  breed oxen in Ukraine and creating of oxen
  register
• 5000.000 - oxen livestock
• accumulating and creating of deep genealogy
  information
• all information about animals owners
• information should be gathered every year

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Payment order processing in banks (Replicable)

• Client-bank
• Internet-banking
• Paper document processing

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Payment orders processing task topicality

• Peakedness
• Speed
• Operational risks

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Different organization types of paper payment
orders processing

• Back Office
• When document come to bank only stamp and
  signature are to be checked, information
  extraction and input held in another place
• Front Office
• Old model
• New or Western model

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Technology cycle of payment orders processing
Control
Export
Scanning, recognizing, automated verification
Verification
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Opening of credit card account applications
processing
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Application forms creating

• Geometrical position of all form elements
  standardized in relation to each other and page
  edges
• Text that will be recognized has to be written in
  separate fields (cells)

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Billing companies

• State data-computing center is processing forms
  of payments for electricity from private
  entities
• 1mln 100 thousands of forms every month
• implemented in Kiev (Ukraine)
• Romanian digital TV provider processing
  agreements for services and other related
  documents
• implemented in 2 branches in Romania
• 100.000 pages per month in each branch

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Summary

• There are a lot of possibilities for
  form-processing
• Two main segments (big non-replicable and
  smaller replicable)
• ABBYY Data Capture technologies covers all tasks

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Questions?