NM1 DMAT Admin'Finance Section Overview

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NM-1 DMAT Admin./Finance Section Overview
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Keri Brinegar - Section Chief

• Emergency Management Division
• Office of Clinical Affairs
• UNM Health Sciences Center
• CRTC B-30
• Albuquerque, NM 87131-5121
• [phone] kbrinegar_at_salud.unm.edu

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Purpose

• To present an overview of the NM-1 Leadership
• To present an overview of the deployment and
  non-deployment responsibilities of the NM-1
  Administrative/Finance Section
• To present and explain local and federal
  administrative requirements
• Questions Answers

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Topics of Discussion

• NM-1 Organization Charts
• Deployment Responsibilities
• pre, during, post
• Non-deployment Responsibilities
• Local Requirements
• Federal Requirements

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NM-1 Organization Chart -During Deployments-
COMMANDER
DPTY. COMMANDER
Safety Officer Security Officer Information
Officer
LOGISTICS SECTION CHIEF
OPERATIONS SECTION CHIEF
FIN./ADMIN. SECTION CHIEF
Base of Operations Manager
Nursing Group Supervisor
Communications Unit Leader
Pharmacy Unit Leader
Supply Manager
Pre-Hospital Unit Leader
Team Health Officer
Medical Logistics Manager
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NM-1 Organization Chart -During Non-Deployments-
COMMANDER
DPTY. COMMANDER
Safety Officer Security Officer Information
Officer
LOGISTICS SECTION CHIEF
OPERATIONS SECTION CHIEF
FIN./ADMIN. SECTION CHIEF
TRAINING SECTION CHIEF
Base of Operations Manager
Nursing Group Supervisor
Communications Unit Leader
Pharmacy Unit Leader
Supply Manager
Pre-Hospital Unit Leader
Team Health Officer
Medical Logistics Manager
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NM-1 Executive Cmte. Roster (7/23/02)
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Pre-Deployment Responsibilities

• Notify Exec. Cmte.
• Set up Admin. Ops in Med. Bldg. 4
• Activate phone lines, update recorder list
  serv, call in Admin. staff
• Start financial clock
• Obtain personnel availability
• Work with Exec. Cmte. regarding deployment roster

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Pre-Deployment Responsibilities (cont.)

• Ensure all paperwork requirements (local
  federal) are met for deploying personnel
• Ensure all deployment forms, rosters, databases,
  etc. go with the deploying admin. officer
• Appoint a Base Ops. Admin. person

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Deployment Responsibilities

• Time sheets
• Mandatory reports to federal agencies (NDMS, CDC,
  etc.)
• Tracking of incurred costs expenditures
• Relay status reports and other necessary info. to
  Base Ops.
• Assist with other administrative needs identified
  by the Team

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Post-Deployment Responsibilities

• Close out all paperwork requirements (local
  federal) for deploying personnel
• Coordinate Team debriefing
• Update various databases
• Ensure everyone gets paid

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Non-Deployment Responsibilities

• Federal Contracts
• Newsletter
• Maintenance of various Team databases
• Processing new applications
• Complying with NDMS regulations requirements
• Part of several Team sub-committees

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Non-Deployment Responsibilities

• NDMS Conference Calls
• Day to day administration of the DMAT

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Local Requirements Responsibilities

• Be current with your dues
• Dues are the primary funding source for the
  Teams daily operating budget
• Will be increasing in 2003
• Attend as many activities as possible

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Local Requirements Responsibilities (cont.)

• Notify Section Chief when personal info. changes
  (I.e., phone numbers, addresses, banking
  information, etc.)
• Fill out and return as soon as possible any
  paperwork you receive
• Comply with deadlines and other instructions

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Local Requirements Responsibilities (cont.)

• Stay in touch with the team recorder
  (505-272-1354)!!!!
• FYI - Team-wide communications consist of snail
  mail (I.e., flyers, newsletters), e-mail, and the
  recorder.

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Federal Requirements

• Dont shoot the messenger!!
• Constantly changing!!
• Intermittent Appointment
• Affects long-time members
• Upgrades
• Replacement paperwork
• ID Badges

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Upcoming requirements??

• Pre-deployment health screenings?
• Team Medical Database
• Mandatory on-line training?

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Key URLs

• NM-1 Home page http//hsc.unm.edu/som/cdm/
• On-line Newsletter
• NDMS Home page http//oep-ndms.dhhs.gov/
• NDMS On-line training http//ndms.umbc.edu

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QA
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Thank you!!!!!!